The Ugandan Jobline

Job Title:  Public Information Assistant  

Organisation: United Nations Office on Drugs and Crime (UNODC)

Duty Station:  Kampala, Uganda

Job Opening Number: 23-Public Information-UNODC-204852-J-Kampala (O)

About US:

The United Nations Office on Drugs and Crime is a United Nations office that was established in 1997 to assist the UN in better addressing a coordinated, comprehensive response to the interrelated issues of illicit trafficking in and abuse of drugs, crime prevention and criminal justice, international terrorism, and political corruption. These goals are pursued through three primary functions: research, guidance and support to governments in the adoption and implementation of various crime-, drug-, terrorism-, and corruption-related conventions, treaties and protocols, as well as technical/financial assistance to said governments to face their respective situations and challenges in these fields.

Key Duties and Responsibilities: Within limits of assigned authority, the Public Information Assistant will be responsible for the following specific duties:

• Maintain and update internal databases; update web sites and social media accounts, draft and edit content; assist in design, development and maintenance of Internet applications; generate a variety of standard and non-standard statistical and other reports from various databases.
• Research, compile and present basic information for use in the preparation and production of communications products/services.
• Serve as photographic assistant by producing digital imaging, producing photo prints, and serve as back-up photographer; write captions for UN photos.
• Coordinate media coverage of important events; liaise with news and publications agencies, public relations firms, UN photographers, etc. to provide advance notice of, and information on, upcoming meetings, briefings, and special events and to ascertain coverage requirements; coordinate technical arrangements and organize and allocate space for visiting news, photo, TV and film personnel; evaluate and process applications for UN security clearances/accreditations.
• Participate in the planning and coordination of major exhibits; liaise with relevant departments/agencies; draft and edit reports, production schedules, press releases and related texts, and correspondence related to the planning and production of exhibits.
• Use relevant computer software, create designs in appropriate format for promotional and other material, e.g. brochures, presentational materials, announcements, video, audio, website and social media content, etc.; ensure that photos, graphics, etc. are appropriate and conform to UN standards for communications materials.
• Ensure availability and appropriate packaging of products for distribution at special events, exhibits, conferences, media functions, etc.
• Assist in the production and editing of video/film projects, radio programmes or online projects; track all production material; produce scripts, cue cards, etc., select and catalogue sound and visual materials for inclusion in productions, and obtain requisite clearances and copyrights; coordinate scheduling of commercial and internal production facilities; direct studio recordings and/or evaluate audio quality of recordings for inclusion in programmes.
• Identify and prepare new material for websites and social media accounts by: researching various information sources for relevant material and cross-checking information with author offices as required; retrieve and download pertinent documentation and other information in requisite programming languages for Web format or inserting into database after determining appropriate categorization; prepare new pages, incorporate graphics as needed, using appropriate authoring tools and necessary programming languages; prepare and update index of documents; post documents on the UN web and/or development servers and ensure the appropriate directory location; check and test for multiple browser support, etc.
• Coordinate administrative services, including preparing, monitoring, and processing various requisitions, service contracts and payment vouchers, assist with the preparation of budget and monitoring of expenditures, assisting with recruitment.
• Develop any assigned communication products and related documents / inputs, or guide others on their content, in line with programme Communication Strategies.
• Contribute to communication products being developed by national partners, addressing their specific needs and guided by with programme main messages.
• Develop quarterly newsletters, highlighting UNODC interventions.
• Assist in developing and implementing succinct and effective communication plans for UNODC in Uganda visibility events (such as high-level conferences and meetings) in coordination with communication focal points of national partners. Assist in drafting background documents, media releases, presentations, summaries and talking points.
• Assist in editing and revising publications and assist in preparing for final approval and printing.
• Update the UNODC ROEA Twitter account and website to raise visibility of the UNODC office in Uganda and ensure that there is regular content covering the Programme’s events.
• Maintain a schedule of upcoming international days and global campaigns and promote advocacy engagement tailored to UNODC’s work in Uganda.
• Assist in organizing media coverage, interviews, briefings and making arrangements for media contacts to raise visibility of UNODC in Uganda and its partners.
• Assist in evaluating results and impact of UNODC in Uganda communications activities across social media channels such as Twitter.
• Ensure that all programme products, documents, materials and events give appropriate visibility , including the correct application of emblems, acknowledgement statement and standard disclaimers.
• Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assist with visualizations and updating information material such as web pages or brochures.
• Perform other work-related duties as assigned.

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Qualifications, Skills and Experience:

• The applicant for the United Nations Office on Drugs and Crime (UNODC) Public Information Assistant job should hold a high school diploma or equivalent is required.
• Passing the Global General Service Test (GGST) is a prerequisite, i.e. is required, for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application.
• The GGST is a proctored entry-level examination at the duty station. Any travel expenses incurred in order to take the examination are the responsibility of the candidate and will not be reimbursed by the Organization.
• Having passed the Administrative Support Assessment Test [in English] at the United Nations headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International criminal tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.
• At least five years of experience in public relations, communications or related area is required.
• Experience in managing communications projects including planning, mobilizing resources, partnerships, organizing events and public information campaigns and coordinating activities and public information products is required.
• Experience in media engagement is required.
• Experience in drafting and editing complex written communication documents is required.
• Work experience within the United Nations system or similar international organizations, in particular, in the area of communications is desirable.
• Languages: fluency in English is required. Knowledge of another official United Nations language is desirable.

Competencies

• Professionalism: Has knowledge of internal policies, processes, and procedures generally and in particular those related to communication, production and dissemination of public information. Has understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units. Has ability to identify and resolve a range of issues/problems and to work well with figures, undertake basic research and gather information from standard sources. Has demonstrated ability to apply good judgment in the context of assignments given. Has ability to perform analysis, modeling, and interpretation of data in support of decision-making. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. The ability to perform analysis, modeling, and interpretation of data in support of decision-making.
• Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• Planning & Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

How to Apply:

All suitably qualified and interested candidates who so desire to join the United Nations Office on Drugs and Crime (UNODC) in the aforementioned capacity should endeavour to Apply Online by Clicking on the link below. Please further review job requirements and if competent Click Apply Now.

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Deadline: 5^th April 2023

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