The Ugandan Jobline

Job Title:    National Contracts Management Assistant (UN High School Diploma Jobs)

Organization: United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo (MONUSCO)

Duty Station: Entebbe, Uganda

About US:

Following the signing of the Lusaka Ceasefire Agreement in July 1999 between the Democratic Republic of the Congo (DRC) and five regional States (Angola, Namibia, Rwanda, Uganda and Zimbabwe) in July 1999, the Security Council established the United Nations Organization Mission in the Democratic Republic of the Congo (MONUC) by its resolution 1279 of 30 November 1999, initially to plan for the observation of the ceasefire and disengagement of forces and maintain liaison with all parties to the Ceasefire Agreement. Later in a series of resolutions, the Council expanded the mandate of MONUC to the supervision of the implementation of the Ceasefire Agreement and assigned multiple related additional tasks.

Key Duties and Responsibilities: Under the direct supervision of the Contract Management Officer (CMO), the UN Volunteer will undertake the following tasks:

• Assist the Unit OIC to ensure that the Contractor(s) and the UN comply with their respective contractual obligations.
• Assist the Unit OIC to ensure the Contractor(s) compliance with the terms and conditions of the Contracts and with the reporting requirements, schedules, and cost objectives of the Contract(s), report any deficiencies to Unit OIC.
• Assist in developing systems for internal control to assure compliance with contractual terms and conditions.
• Participate in, and document regular performance meetings; participation in periodic performance evaluations, for compliance with Logistics Support Division (LSD) and Procurement Division/Sections (PD/PS) requirements.
• Assist and support the comprehensive monitoring, evaluation, and analysis of Contract(s) performance against the criteria set forth in the Unit’s Contractor Performance Evaluation and Management System as well as through the UNHQ database to ensure that key tasks and activities are being carried out and activities, milestones and deliverables are met.
• Assist in ensuring proper use, inspection, and accounting for United Nations property and/or facilities placed at the disposal of the Contractor(s).
• Assist in coordinating cost recovery for cost reimbursable services provided to Contractor(s), non-Contractor(s) 3rd parties and Entebbe Support Base (ESB) entities in receipt of outsourced support.
• Assist in the receipt, review, and verification of invoices to ensure compliance with contractual requirements and substantiated with original supporting documentation.
• Assist in the expeditious processing of Contractors’ invoices and monitoring the progress of the invoices until the Contractor is paid within contractual terms; identify any delays in the payment system and report these to the Unit OIC for subsequent action.
• Assist in monitoring expenditure against budget, requisitions, and Contract, and report any deficiencies.
• Assist in reconciling of all balances regularly and submission of accurate, auditable financial year end statistics to Unit OIC.
• Assist the Unit OIC in the oversight of Contract(s) Not-to-Exceed (NTE) values, budgetary allotments, and the obligation of funds to meet contractual commitments.
• Draft correspondence including the preparation of various reports, and special briefings/presentations, as and when required.
• Assist in the preparation of formal and informal reports and presentations to management explaining Contract’s initiatives.
• Maintaining Contract status databases and producing reports as required.
• Assuming the responsibilities of the Unit OIC during his/her absence from the Mission area when/if required.
• When working with (including supervising) national staff or (non-)governmental counterparts, including implementing partners (IPs), the incumbent is strongly encouraged to set aside dedicated time for capacity development through coaching, mentoring and formal and on-the-job training.
• Assist in conducting Contractors’ performance evaluation for services/goods rendered/delivered according to the approved Contract Performance Reporting Tool (CPRT).
• Monitor timely completion of Instant Feedback System (IFS) reports.
• Performing any other related duties as may be required by the Team Leader or the Chief CMS.

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Qualifications, Skills and Experience:

• The applicant for the United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo (MONUSCO) National Contracts Management Assistant job must hold a Bachelor degree or equivalent in Business Administration, Finance, Law, Procurement, Supply Chain Management, or any related field.
• At least three years of experience in Administration, contract management, finance, procurement, supply chain, law, or any related area; Experience with NGOs/ International and/or Government experience is desirable.
• Area(s) of expertise: Logistics and Inventory, Logistics and Inventory
• Hold a valid Driving license
• Nationality: Candidate must be a national or legal resident of the country of assignment.
• Age: 27 – 80 years
• Languages: English, Level: Working knowledge, Desirable. French, Level: Fluent, Required
• Competencies and values: Client Orientation, Communication, Creativity, Ethics and Values, Integrity, Planning and Organizing, Professionalism, Respect for Diversity, Working in Teams

How to Apply:

All prospective candidates who wish to join the United Nations in this capacity should apply online at the link below.

Click Here

Deadline: 1^st May 2023

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