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Job Title:  Project Manager – ECHO    

Organisation: Finn Church AID (FCA)

Duty Station:  Kampala, Uganda

Reports to: Head of Humanitarian Program

About US:

Finn Church AID (FCA) is Finland’s largest international aid organization. We realize our mission and vision through development cooperation, humanitarian assistance and advocacy work. We contribute to positive change by supporting people in the most vulnerable situations within fragile and disaster-affected areas. We consider three thematic areas as central to sustainable change: the right to peace (R2P), livelihood (R2L) and quality education (R2QE). We operate in 12 countries, where the needs are most dire. We work with the poorest people, regardless of their religious beliefs, ethnic background or political convictions. Finn Church Aid is a member of the ACT Alliance (ACT), an alliance of faith-based development and humanitarian aid organizations forming one of the world’s largest aid organizations. FCA Uganda is active in 13 districts.

Job Summary: We are looking for a competent Project Manager to be based in Kampala, Uganda.

The PM will be responsible for undertaking activities within the FCA/ECHO project and will supervise all project staff in their daily implementation of activities under the project, analyzing results achieved during implementation and supporting appropriate corrective measures; maintaining strong working relationships with key stakeholders, including refugee settlement and District Local Government stakeholders. The Project Manager is accountable to the Humanitarian Programme Manager and collaborate with the Grants team, and functional department heads for better programme delivery within the donor requirements. The PM will strengthen collaboration between consortium partners at settlement level, and other EiE actors, including participation in relevant coordination meetings.

Key Duties and Responsibilities:

Implementation and management of projects/programme

• Lead in developing the annual work plan, procurement plan and budget for the project.
• Lead project launch for all project staff when new projects start.
• Support implementation of programme activities by tracking and following up on planned activities
• Support resource mobilization through thorough needs and gaps analysis in the area of operation to feed into the proposal development process where relevant.
• Liaise with rest of programme and Grants team to develop technical knowledge products/guideline and ensure their implementation for quality programming and implementation.

Monitoring and reporting

• Liaise with MEAL department to ensure a robust M&E plan to effectively monitor the delivery of the project and progress towards outcomes is developed and operationalized.
• Visit the project sites to monitor progress of implementation of activities and finances using results-based management tools and field visits on a regular basis.
• Draft reports on monitoring field visits, programme results , outputs and outcomes;
• Provide substantive inputs to the preparation of well-written and clear donor reports and ensure all donor reports are provided in time and according to donor requirements and agreed schedule.
• Conduct regular reviews of programmes progress through participatory monitoring, to determine progress of set targets and measuring stated indicators and adherence to donor rules.

Financial, Resource mobilization and External Engagements

• Monitor the implementation of the budget and collaborate with the project team to make any necessary adjustments.
• Provide valuable feedback on financial reports and project performance, including participation in monthly meetings to review budget control reports.
• Contribute to proposal writing, resource mobilization strategies, and maintaining program/project information and databases useful during resource mobilization.
• Work with the communications department to prepare relevant documents such as project summaries, conference papers, briefing notes, speeches, and donor profiles that are necessary for resource mobilization, advocacy, knowledge building, and communication efforts.
• Attend donor meetings, consortium meetings, and public information events as delegated.
• Foster relationships with consortium partners, technical committees, and working groups that are relevant for programming, implementation, and the strategic interests of the organization.

Capacity Building & Staff Support

• Guide and support staff’s development by implementing the project and following the donor’s rules and FCA’s internal guidelines.
• Collaborate with the field Area Managers to provide feedback during the performance appraisal process of the respective project staff.
• Work with HR and the Head of Programmes/quality to identify training needs for project staff.
• Identify opportunities to improve staff’s skills and provide technical and programming support in areas such as project management, implementation and reporting, and documenting lessons learned.
• Ensure that both FCA and donor branding are visible and meet donor visibility requirements.
• Others
• Perform other duties as may be assigned by the supervisor

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Qualifications, Skills and Experience:

• A University degree in Humanitarian Assistance, International studies, Project Planning and Management, Social sector planning, Education, Social Work and Social Administration, Social sciences. Master’s degree in the relevant field will be an added advantage
• Knowledge of humanitarian minimum standards
• Computer Literate and proficiency in project planning and management software application.
• Working knowledge of emergency response and humanitarian – Development nexus
• Experience in networking and working with local government, international actors, UN, EU and other agencies.
• Experience of localization.
• Ability to meet deadlines and mobility in terms of being able to travel on short notice.
• Ability to write good quality reports.

Personal Attributes

• Ability to work effectively with minimum supervision.
• Leadership skills and experience
• High integrity, self-driven and able to set own work schedule with rigorous deadlines.
• Ability to initiate and complete assignments and to work under demanding circumstances with minimal supervision.
• Strong organization, supervisory, problem-solving, interpersonal, communication as well as team building and negotiation skills.

How to Apply:

All interested applications should send a cover letter and a CV (not more than 5 pages) with at least three referees and a daytime telephone contact with copies of academic papers addressed to: The Human Resource and Administration Manager, Finn Church AID, Uganda Country Office. P.O. Box 21826 Kampala, Tank Hill Rd, Roche Close, Plot 1495 Muyenga, Uganda. Email applications should be in one file attachment (Ms Word or PDF) mentioning the position title in the subject to Ugaco.hr@kua.fi

Deadline: 22nd April 2023. Only shortlisted candidates will be contacted.

N.B: Finn Church Aid is committed to keeping children safe at all times & all levels of its program operations, so our selection process reflects our commitment to the protection of children from all forms of abuses. Employment is subject to our Child protection standards, adherence to Child Safeguarding Policy, PSEA including background checks”

FCA does not charge any kind of fee at whichever stage of the recruitment process and does not act through recruitment agents.

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