The Ugandan Jobline

Job Title:  Project Coordinator – MOFA Japan Project  

Organisation:  World Vision International

Duty Station:  Arua, Uganda

Reports to: Project Manager

About US:

World Vision Uganda is a Christian Relief, Development and Advocacy Non-Government Organization dedicated to working with children, families and communities to overcome poverty and injustice. We currently work in over 41 districts in Uganda. World Vision is committed to the protection of children and we will not employ people whose background is not suitable for working with children. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible. “Our Vision for every child, Life in all its fullness.  Our prayer for every Heart, the will to make it so.”

Job Summary:  The Project Coordinator – MOFA Japan Project will provide leadership and oversight in the implementation of the MOFA Japan integrated project (Child Protection and Education project). The job holder will be responsible for implementation of field level Child Protection and Education activities in line with project targets, and schedule and inter-agency standards in a manner that contributes to sustained and improved child wellbeing for both Refugees and host communities in the project area.

Key Duties and Responsibilities:

Project Implementation and Management

• Provide overall leadership in managing and coordinating the implementation of activities according to the implementation work-plan and inter-agency standards.
• Prepare Detailed Implementation Plans (DIP) based on approved and funded proposal.
• Guide and provide technical support to staff on Child Protection, and education standards and other project interventions.
• Timely develop project procurement plans and ensure project procurements are conducted timely.
• Routinely conduct monitoring of implementation of project activities ensuring high level of standards in implementation of activities.
• Monitor and manage projects’ budgets in line with grants agreements and standards.
• Risk management by monitoring, addressing and reporting any risks to management of program funds and budgets.
• Ensure assets of the organization in the operations are safe and secure in line with projects’ grant regulations, MoUs and agreements.
• Support audit processes in line with the projects’ audit regulations.

Networking and collaboration

• Ensure WV is adequately represented in Sector coordination meetings at settlement and zonal level.
• Identify and build strategic linkages, relations, collaborations and networks with partners and other stakeholders in planning and implementation of project activities.
• Develop a database of strategic networks and partnerships for advocacy within the project area.
• Facilitate the integration of advocacy for children inline with project intervention areas
• Build strong relationship with OPM, local leaders, RWCs within the project area.

Staff performance management and supervision

• Manage, supervise and build capacity of staff in project implementation and delivery, child protection and basic education.
• Identify staff capacity, psychosocial and other needs, and work with P&C to ensure needs are met to promote staff welfare and wellbeing.
• Provide guidance to Project staff in child protection, planning and preparation of M&E documents.
• Participate in staff recruitment and orientation processes for Project Officers/ Assistants.
• Set SMART performance targets and conduct quarterly conversations with the Project Assistants
• Develop and implement coaching and mentorship plans with Project Assistants including building their capacity on technical child protection areas
• Ensure 100% participation of staff in devotions and spiritual nature related events/activities
• Spear head monthly project review meetings with Project staff.
• Ensure team work among project team to ensure quality and timely implementation
• Provide technical guidance and support supervision to project assistants.
• Staff develop leave plans and take leave days in the systems
• Ensure staff comply with WVI online mandatory trainings like security, data management PSEA, etc.

Monitoring and Evaluation, accountability, documentation and reporting

• Ensure the consultation and participation of community members and other stakeholders in all project interventions.
• Support the MEAL Officer to ensure the functionality and usage of all project feedback mechanisms and participate in the collection of feedback from the community and other stakeholders
• Facilitate effective monitoring, documentation and reporting in compliance with grants’ agreements, minimum standards and tools
• Support the baseline and evaluation processes in liaison with MEAL team for projects targeting refugees and host communities
• Establishment of functional project level M&E system and utilization of the information in liaison with MEAL team.
• Manage project information and documentation processes, and ensure effective communication of the project results.
• Document at change stories in article and Video formats to share milestones and lessons learnt within SO, donors and other stakeholders on the project interventions.
• Prepare quality reports and submit (progress against delivery of outputs and achievement of outcomes, etc) to Support Offices, and UN partner agencies as per the grant agreements and regulations.

Project development

• Support development of project designs, concepts and fundable proposals for CiE activities within the project area
• Carry out assessments as required in the project area

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Qualifications, Skills and Experience:

• The ideal candidate for the World Vision Uganda Project Coordinator – MOFA Japan Project job must hold a Degree in Social Work Social Administration, Development Studies, Education or related field, Postgraduate Diploma in Peace Studies and Project Planning and Management is an added advantage.
• Three years or more experience of relief work relating to CiE.
• Self-motivated with excellent management and leadership skills.
• Experience in Monitoring & Evaluation.
• Track record of success in grant fundraising, including donor relations and proposal writing.
• Proactive personality, self-driven and strongly motivated.
• Capacity/potential in leadership, relationship management/networking, and coordination.
• Spiritual maturity, interfaith knowledge and a biblical worldview – ability to articulate and model our Christian identity and mission in an inclusive way.
• Good interpersonal skills, strong communication skills, both verbal and written.
• Proven conceptual & analytical skills, ability to take an evidence-based approach to programme design.
• Proven facilitation skills.
• Team player.
• Ensure a gender perspective in the scope of work.
• Must be ready to work in a multi-cultural environment and have the ability to maintain performance expectations in the diverse cultural context, psychologically stressful environments and physical hardship conditions with limited resources.
• Possess the ability to work with different partners, local authorities, local organizations and NGOs, to develop and maintain positive relationships.
• Ability to exhibit exemplary lifestyle as interpreted in specific local cultural context.
• Be emotionally mature with physical stamina.

How to Apply:

All suitably qualified candidates are encouraged to submit your application and complete Curriculum Vitae by applying online through visiting World Vision International’s e-recruitment jobs portal at the web link below.

Click Here

Deadline: 7^th April 2023

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