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Job Title:  Chief of Unit, Air Support

Organisation: United Nations Department of Operational Support (DOS)

Duty Station: Entebbe, Uganda

Job Opening Number: 23-Transportation-DOS-198489-J-Entebbe (O))

Grade: P4

About US:

The Department of Operational Support (DOS) provides operational support to all UN Secretariat entities, including advisory, operational and transactional support services and, where needed, exercises delegated authority on behalf of clients. DOS supports the entire UN Secretariat, consisting of almost 100 entities located around the globe.

Key Duties and Responsibilities: The Chief of Air Support Unit performs the following duties:

Management of air operations:

• Manages and supervises activities of the Air Support Unit within the FSDH.
• Provides advice to management about the efficient, economical and safe use of the UN air assets.
• Establishes and maintains regional scheduled passenger and cargo movement flights and coordinates with Movement Ops & Freight Forwarding Support Unit in FSDH, Air Transport Service and Movement Control Section in HQ and client missions.
• Supervises the provision of reliable, cost effective and efficient ad-hoc air transport services for the transportation of passengers and cargo (including dangerous goods requiring special handling), VVIP, cargo, MedEvac, and other support flights on behalf of the LD/OSCM resolving conflicting priorities of supported missions.
• Analyzes client missions’ air support requests and provides guidance and decision in regard to the air transport feasibility of the requested task.
• Develops plans for the efficient and cost-effective utilization of UN long and short-term air charter and standby air charter agreements (SACA) as well as the air assets of missions in the region.
• Identifies air tasks and determines how best to meet them utilizing available air charter agreements and missions’ air assets.
• Coordinates ground handling services with UN missions and commercial service providers.
• Plans, reviews and develops air operations in close coordination with supported missions and UNHQ.
• Reviews cost estimates/analysis for cost comparison against short term commercial charter and other alternatives.
• Reviews and approves cost estimates provided to client missions.
• Reviews and approve flight schedules prepared by planning officers for publication.
• Works in close collaboration with the UNHQ/ATS Aircraft Contracts Management Unit to ensure FSDH goals are achieved.

Development and management of FSDH aviation standard operating procedures:

• Develops and implements aviation standard operating procedures (SOP) using references from UN Aviation Manual, ICAO, IATA and host country Civil Aviation standards, practices, procedures and regulations.
• Monitors air operations to ensure compliance with Air Tasking Orders, Standard Operating Procedures UN directives, Department of Operational Support (DOS), Aviation Manual, UN Aviation Standards for Peacekeeping and Humanitarian Air Transport Operations, UN Aviation Safety Manual, ICAO standards and recommended practices and the host country’s Aeronautical Information Publications.
• Supervises the aviation risk management for UN aviation activities in accordance with established procedures.
• Closely liaises with supported mission Aviation Sections, International Organizations/Agencies concerning air transport movement matters.
• Supervises the preparation of operational plans, performance reports, and responses to internal and external audit observations.
• Supervises the development and implementation of standard operating procedures for aviation related processes.

Development and management of unit budget:

• Compiles an annual budget forecast of expenditure on aviation activities.
• Determines the cost sharing of aviation services rendered by FSDH to client missions using shared air assets and air charter agreement.
• Ensures that expenditure on aviation remains within the approved annual budget.
• Ensures that air assets utilization remains within the approved limit for any contractual year.
• Ensures that UN financial regulations and rules are complied with in all activities of the Air Operations Unit.

Monitoring and compliance:

• Monitors the accuracy and validity of data recorded in the aviation information management system.
• Evaluates services rendered to Client Missions under long-term aircraft charter agreements, stand-by air charter agreements and ground handling contracts.
• Determines technical specifications for air transport services and develop statements of work/requirements.
• Monitors application of quality control procedures for all work processes.

Management of unit human resources:

• Develops the Air Support Unit Staffing.
• Manages the allocation and rotation of appropriate work assignments for staff members in the Unit.
• Coordinates individual annual work plans, produce detailed performance assessments and evaluations for staff.
• Identifies professional training requirements of staff under command.
• Supervises the development of training courses, workshops and other related training activities and coordinates them with regional missions and UNHQ.
• Performs other related duties as required.

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Qualifications, Skills and Experience:

• The ideal candidate for the United Nations Department of Operational Support (DOS) Chief of Unit, Air Support job must hold an advanced university degree (Master’s degree or equivalent degree) in Air Transportation/Aviation Management, Aviation Safety Management, Aerospace/Aeronautical Engineering, or graduation from an equivalent military educational establishment is required.
• A first level university degree with a relevant combination of education, professional Training, certification in air transport operations, and two (2) additional years of work experience in air transport related occupation, may be accepted in lieu of the advanced university degree.
• Professional certification in supply chain (CSCP), Supply Chain Operations Reference (SCOR-P), MCIPS, or equivalent is desirable.
• At least seven (7) years of progressively responsible experience in air transport operations or aviation safety, with at least three (3) years of managerial experience on a position directly related to the coordination of complex air transport operations in the international environment is required.
• Experience in safety and quality management is desirable.
• Knowledge of UN financial regulations and rules is desirable.
• Experience in the use of ICAO standards and recommended practices is desirable.
• Experience in international operations in a post conflict environment is desirable.
• Experience in supply chain and logistics is desirable.
• Experience working with data analytics and visualization tools and developing data analytics and visualization reports and dashboards is desirable.
• Languages: fluency in English is required. Knowledge of another UN official language is desirable.

Competencies

• Professionalism – Knowledge of logistics operations and practices. Ability to develop logistics plans, policies, procedures and new programmes. Ability to provide technical and procedural advice in a broad range of logistics areas. Ability to develop, maintain and supervise accountability systems for materials, services and contracts management. The ability to analyze and interpret data in support of decision-making and convey resulting information to management. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Client Orientation – Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.
• Planning & Organizing – Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

How to Apply:

All candidates who wish to join the United Nations in the aforementioned capacity should apply online at the online portal link below.

Click Here

Deadline: 21^st March 2023

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