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Job Title:   Monitoring and Evaluation Officer    

Organisation: Makerere Joint AIDS Program (MJAP)

Project Name: USAID Local Partner Health Service Project East & Central (LPHS-EC)

Duty Station:  Jinja, Uganda

Reports to: Monitoring, Evaluation and Learning Manager

About US:

The USAID Local Partner Health Service Project East & Central (LPHS-EC) is a project of Makerere Joint AIDS Program (MJAP) funded by USAID. MJAP’s Mission is to build partnerships and strengthen Health Systems to optimally respond to HIV/AIDS, TB and other diseases of public health importance in Africa. MJAP has Integrity, Excellence, Team Spirit, Compassion, and Respect as Core Values. Our Vision is Universal and equitable access to quality health care for healthier populations. At MJAP, we believe that our performance is directly influenced by the set of values and principles by which we live and carry out our daily work. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible.

Job Summary:  The Monitoring and Evaluation Officer will work closely with the M&E team to implement and supervise the M&E activities at cluster level. He/she will also be responsible for analysing of different data in relation to the project activities.

Key Duties and Responsibilities:

• Work with the Manager MEL to implement robust M&E systems, identify and monitor key program activities to document results and attribution.
• Oversee the collection, analysis, and reporting of cluster data to inform programing at cluster level.
• Conduct data verification and quality control & improvement activities at health facilities to ensure quality DHIS2, HIBRID, PIRS, ODK (includes HIBRID-DHIS2 synchronization), and other data is collected.
• Conduct routine cluster led data quality assessments.
• Working with the cluster M&E teams (District data officers, data clerks) to determine technical and logistical needs for strengthening the cluster’s M&E system.
• Track monitoring indicators of all health component activities and periodically provide data to the cluster project team (includes ensuring data use at health facilities and project office).
• Establish and maintain a system to track availability of HMIS tools, patient files, and logistics for proper storage of patient records and share with the Manager MEL.
• Build capacity of cluster project teams to understand project AMELP indicators, including PEPFAR indicators as well disseminate and explain project targets within the cluster teams.
• Provide M&E technical guidance to cluster teams on M&E aspects relating to project program areas.
• Work with M&E staff of partners to strengthen community M&E systems in the cluster through ensuring availability of data collection tools, equipping district community teams with data collection skills and reporting in time to submit in DHIS2.
• Support the District HMIS teams to ensure that relevant HMIS reports, HRIS reports (aggregated data) are entered into the DHIS2 &HRIS (pre-designed electronic system by MoH).
• Ensure HIBRID (PEPFAR indicator data) data is entered timely in HIBRID and PIRS system, as well as additional project data entered in project data management platforms (ODK, SURGE data)
• Ensure supported health facilities have appropriate records storage mechanisms (Cabinets, files etc.), and functional Uganda EMR.
• Provide periodic and adhoc data as requested by Senior M&E personnel (Includes data calls)
• Mentor and coach District HMIS teams (both facility-based & District based) on appropriate use of HMIS data collection tools for data recording.
• Support the District Biostatistician & Health information assistants to design patient and data flow charts for the health centers as a standard guide to service providers and data users.
• Ensure SOPs, and related M&E data aggregation Job aides are disseminated and used in the cluster.
• Work with the District HMIS team to provide at least one monthly feedback to the HCs on the reporting status in the supported districts (including Cluster district teams).
• Ensure that copies of Districts HMIS reports (data) and relevant donor driven quantitative data relevant to MJAP (at cluster) interventions are accessible to project teams and other stakeholders at MJAP.
• Participate in the planning for dissemination and lessons learned and present results of program achievements and outputs in written reports and at conferences and meetings.
• Ensure coordination between District Biostatistician and Cluster teams to ensure smooth implementation of HMIS functions in the cluster.
• Develop periodic HMIS technical support work plans and activity reports for the allocated districts and submit to the insert new supervisor and RPM.
• Provide analysis for the different technical areas assigned to and share with the supervisor and technical advisor.

Team Management responsibilities:

• Supervise and appraise assigned staff to deliver required results.
• Build capacity and support data officers and data clerks to ensure they are equipped to support the health facilities of allocation.
• Support District Data officers to raise requests, review and forward to the target officer.
• Coordinate with key District and cluster stakeholders including districts, M&E team and other key M&E stakeholders in the cluster.
• Contribute to the development of cluster annual work plans, reports, and other deliverables to Jinja Office.

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Qualifications, Skills and Experience:

• The applicant must hold a Bachelor’s Degree in Statistics, Quantitative Economics, and Computer Science.
• Post-graduate diploma in Monitoring and Evaluation is desirable.
• At least three years of relevant professional experience in leading M&E processes, including routine health and survey data management and survey activities for complex health systems strengthening and/or service delivery programs.
• Two years of experience with providing HMIS support in a Health Systems Strengthening approach, in HIV/AIDS, maternal, newborn and child health is desirable.
• Knowledge of GIS tools for Health service mapping
• Knowledge of use of Ms Excel, SPSS, STATA, GIS, ODK
• Demonstrated expertise in both quantitative and qualitative research methods (including visual analysis using maps)
• Excellent organizational, analytical, and problem-solving skills and oral and written communication skills in English.
• Previous experience working on US government programs will be considered an asset.
• Experience with USAID, PEPFAR and or other donor projects.
• Experience collaborating and developing partnerships with Ministries of Health/National Programs, District Local Governments, donors, NGOs, and/or other stakeholders on HIV/TB initiatives in alignment with national strategic plans.
• Experience in managing quality improvement interventions and technical/institutional capacity building programs.

How to Apply:

All qualified and interested candidates should apply via the email below and submit their cover letters, a detailed curriculum vita and copies of relevant academic documents to: recruitment@mjap.mak.ac.ug addressed to; The Human Resource Manager, Makerere University Joint AIDS Program (MJAP), Kampala. Uganda

The Application letter, CV and certificates be attached as one document; and should not exceed 5 MB.

NB: MJAP does not charge a recruitment fee or any other fees at any stage of the recruitment process. MJAP is proud to be an Equal Employment Opportunity employer. We value and seek diversity in our workforce.

Deadline: 17th March 2023 by 5:00pm.

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