Human Resources Officer NGO Jobs – Baylor College of Medicine Children’s Foundation -Uganda (Baylor-Uganda)

  Human Resources ( HR ) Jobs in Uganda, NGO - Non-Government Organisations Jobs in Uganda

Job Title:   Human Resources Officer

Organisation: Baylor College of Medicine Children’s Foundation -Uganda (Baylor-Uganda)

Duty Station: Kampala, Uganda

Reports to: Human Resource Manager

 

About US:

Baylor College of Medicine Children’s Foundation -Uganda (Baylor-Uganda) is an indigenous not-for-profit child health and development organisation affiliated to the Baylor College of Medicine International Paediatric AIDS Initiative (BIPAI), a Network of paediatric HIV/AIDS care and treatment Children’s Clinical Centres of Excellence and international program offices in 11 countries across Africa and Eastern Europe.

 

Job Summary:  The Human Resources Officer will lead the development, implementation and maintenance of HR information management standard policies and procedures and ensure records management compliance and development.

 

Key Duties and Responsibilities:

HR Records and Records Management Systems

  • Update and maintain HR records and information management systems.
  • Maintaining HR Records Management System, including the archived records.
  • Establish document handling and release procedures at the Central & Regional HR registry.
  • Develop registry records transfer forms, document movement forms, creating records retention & disposal schedules.
  • Maintain proper management of the HR learning centre/library for all books, audio CDs, training DVDs and other online information materials.
  • Coordinate HRH personnel records and information.
  • Operate the Baylor Uganda Hybrid registry for physical records and management personnel e-records.

Internal HR Information Services Systems and Database Management

  • Maintain organizational security and confidentiality of personnel information
  • Maintain optimal function of Baylor Uganda’s internal HR information services systems and database.
  • Identify, report and, where appropriate, take action on risks/hazards to eliminate or mitigate against the risk occurring again.
  • Collaborate with executive leadership and HR staff to identify needed improvements and enhancements to existing information services and databases and implements solutions.
  • Support other HR functions of training & development, performance management and recruitment were applicable.

Administration

  • Provide support in the management and maintenance of all HR correspondence files for both internal and external communication.
  • Track the movement of files and information through schedules and calendars to ensure no records are lost or misplaced and they are returned when borrowed.
  • Maintain confidentiality of personnel information in accordance with the policy and legislative requirements.
  • Ensure annual follow-up of HR policy forms to foster compliance.
  • Support the HR audit function with information coordination for both the internal & external audit.
  • Support the HR function in handling legal related issues that requires personnel information provision.
  • Develop documents for good document practice and continually update the same

Preparation of Report

  • Prepare and submit the monthly HR reports on status of records within the department to guide decision making and action.
  • Provide framework for digitization of HR records in Baylor Uganda.

Networking and Collaboration

  • Develop, build and maintain relationships with HR Department staff as well as staffing from other departments in order to effectively support the records function.
  • Collaborate and network with sister organizations to be equipped with current trends in HR information and records management systems.

Records retention and Disposals

  • Implement records retention and disposal schedules by destroying of records which have reached their retention period as per the Records & Archives management act.


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Qualifications, Skills and Experience:

  • The applicant must hold a Bachelor’s Degree in Human Resource Management, Records Management or a related field.
  • Three years of experience in records management and skills in managing electronic records with a reputable international NGO.

 

How to Apply:

All suitably qualified and interested applicants should apply online at the link below.

 

Click Here

 

Note:

  • Applications should include a cover letter, CV, daytime telephone contact, three traceable professional references and certified UNEB certificates as well as certified University Transcripts
  • You must have at least a credit 6 in MATHEMATICS and ENGLISH at Ordinary Level (UCE).
  • Only shortlisted candidates will be contacted for interview. Please note only shortlisted candidates will be contacted.

 

Deadline: 2nd April 2023

 

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