Asset Clerk (Fresher A’ Level Jobs) – United States US Embassy

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Job Title:   Asset Clerk (Fresher A’ Level Jobs)

Organisation: United States US Embassy, US Mission in Uganda

Duty Station: Kampala, Uganda

Salary: UGX 38,006,469 /=

Position Number: Kampala-2023-018

 

About US Embassy:

The United States Embassy in Kampala, Uganda has enjoyed diplomatic relations with Uganda for over 30 years.  Ambassador Natalie E. Brown currently heads the U.S Mission to Uganda.  The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador.

 

Among the offices operating under the U.S Mission to Uganda are:

  • United States Agency for International Development (USAID)
  • Centers for Disease Control (CDC)
  • Peace Corps

 

Job Summary:  The Asset Clerk will be responsible for tracking and monitoring status and location of the complete inventory of non-expendable property, working with all sixteen ICASS agencies and all GSO sections to ensure the integrity and safekeeping of USG property and reviewing in-coming/out-going reports.

 

Key Duties and Responsibilities:

  • Receiving: Enters data from outgoing/in-coming orders and receiving reports.  Works with receiving clerks and warehouse to determine appropriate item code(s) for different items of inventory; determines life cycle based on 6FAM tables and historical data; and guides the Assistant NEPA clerk.  Chiefly responsible for inputting data into the NEPA database (containing nearly $8 million worth of property) and maintaining its integrity
  • Transfer: Maintains master inventory of all mission non-expendable property, numbering individual pieces of property, and records status of issue from the Warehouse to the recipient.  Sends a copy of the transfer document to the new responsible officer, establishes suspense date, and ensures receipt of signed accountability documents.
  • Utilities: Facilitates interagency property transfers.  Changes items codes, property numbers, and responsible officer in NEPA.
  • Disposal: Determines, in conjunction with Property Supervisor, which office/residential furniture, furnishings, appliances and equipment are due for disposal.  Determines appropriate disposal method, e.g. sale, transfer or destruction.  Prepares OF-132 and obtains signatures of the accountable property officer, property management officer, and property disposal officer.
  • Maintenance: Collects maintenance data from procurement forms and work orders.  Calculates labor costs, enters into NEPA.
  • Reconciliation: Completes annual reconciliation process for all serviced agencies.  Supervises physical count and research of all non-expendable office and residential property.  Determines if item still exists, where it is located (at residence, in warehouse, on loan, or in repair shop).  Completes physical count, consolidates all inventory data, and reconciles differences.
  • Procurement: Assists GSO section in the annual procurement plan by analyzing replacement cycles.
  • Tracking: Assists in the CMR/DCMR silverware, hollowware inventory from receipt, change of occupants, and destruction of damaged items and preparation of destruction report.


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Qualifications, Skills and Experience:

NOTE:  All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.

  • The applicants for the United States US Embassy Asset Clerk job opportunity should have completed secondary school with both O and A level.
  • A minimum of two years of experience requiring meticulous attention to detail is required.
  • Basic knowledge of operating a computer data input equipment, processes, and procedures, agency regulations, and policies controlling data input is required.
  • Ability to tolerate repetitive work.
  • Must be able to type 30wpm. Interpersonal skills when dealing with employees and family members is required.
  • Willing to shift property when recording NEPA numbers.
  • Language: Level III English ability (good working knowledge)-both spoken and written is required. This may be tested.

 

How to Apply:

All those interested in working with the United States Embassy, US Mission in Kampala should send their applications online at the link below.

 

Click Here

 

Deadline: 31st March 2023

 

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