Job Title: Executive Secretary
Organisation: Finance Trust Bank (FTB)
Duty Station: Kampala, Uganda
Reports: Managing Director
About US:
Finance Trust Bank (FTB) was licensed as a Tier 1 Commercial Bank on 11th November, 2013, taking over the financial services business of Uganda Finance Trust Limited (MDI). Today, Finance Trust Bank is a fully-fledged commercial bank serving a clientele of over 500,000 depositors and over 37,000 borrowers, through a network of 34 branches countrywide. The bank offers a variety of Products and services including; Savings, Current accounts, Loans, Money transfer services and Bills payments to its target market which comprises of micro, small and medium entrepreneurs, salary earners and youth.
Job Summary: The Executive Secretary will oversee the Executive office through providing administrative support to the Managing Director.
Key Duties and Responsibilities:
- Manage the MD’s office through ensuring delivery of an efficient service.
- Ensure communication of the MD is received by relevant stakeholders.
- Draft correspondence on behalf of the MD.
- Receive and dispatch correspondence to and from the executive office.
- Provide general research support as required by the MD.
- Liaise with the relevant persons and prepare presentations for the MD during workshops and conferences as and when required.
- Coordinate and make bookings for dinners, luncheons for stakeholders, that is, Board members and visitors.
- Type letters, memos and reports generated by the MD
- Maintain office security and confidentiality of classified information
- Monitors and oversees general cleanliness of the entire Executive office daily.
- Maintain a filing system.
- Coordinate the preparation of all board papers and file them.
- Organize, ensure proper facilitation and coordinate meetings for the Board, management and different stakeholders.
- Take minutes for management meetings, send notices for meetings, provide appropriate materials.
- Prepare and maintain an appointment schedule for the MD in a dairy daily.
- Any other duties as assigned by the Managing Director from time to time
- Any other duties as may be assigned by your immediate supervisor from time to time
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Qualifications, Skills and Experience:
- The applicant must hold a Bachelor’s degree in Secretarial studies or related field.
- At least three years of continuous experience at least two years in a similar position
- Must have critical thinking, analytical, attention to detail and problem-solving skills.
- Computer literacy skills
- Good verbal and written communication skills
- Team player, ability to work under pressure and in position to exercise excellent judgment.
- The ability to communicate clearly in a professional manner is deemed essential.
- Ability to build functioning working relationships
- Ability to take decisions and progress towards goals in conditions of uncertainty.
- Ability to demonstrate positive image and up hold FTB values.
- Must be a person of integrity
- Sense of confidentiality,
- Highly organised and pleasant personality
- Willingness to work odd hours.
- Ability to demonstrate positive image and up hold FTB values.
How to Apply:
All Suitably qualified candidates should address their application to Head, Human Resource, Finance Trust Bank, TWED PLAZA, Plot 22B, Lumumba Avenue, Kampala, Uganda, and email it to [email protected]. as well as photocopies of academic testimonials, and a CV. The CV should include telephone contacts and email addresses of three referees, one of who should be the most recent employer.
Deadline: 1st April 2023
Please note that in line with the Bank procedures, no job offers are made online.
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