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Job Title:   Executive Secretary

Organisation: Finance Trust Bank (FTB)

Duty Station:  Kampala, Uganda

Reports: Managing Director

About US:

Finance Trust Bank (FTB) was licensed as a Tier 1 Commercial Bank on 11th November, 2013, taking over the financial services business of Uganda Finance Trust Limited (MDI). Today, Finance Trust Bank is a fully-fledged commercial bank serving a clientele of over 500,000 depositors and over 37,000 borrowers, through a network of 34 branches countrywide. The bank offers a variety of Products and services including; Savings, Current accounts, Loans, Money transfer services and Bills payments to its target market which comprises of micro, small and medium entrepreneurs, salary earners and youth.

Job Summary:  The Executive Secretary will oversee the Executive office through providing administrative support to the Managing Director.

Key Duties and Responsibilities:

• Manage the MD’s office through ensuring delivery of an efficient service.
• Ensure communication of the MD is received by relevant stakeholders.
• Draft correspondence on behalf of the MD.
• Receive and dispatch correspondence to and from the executive office.
• Provide general research support as required by the MD.
• Liaise with the relevant persons and prepare presentations for the MD during workshops and conferences as and when required.
• Coordinate and make bookings for dinners, luncheons for stakeholders, that is, Board members and visitors.
• Type letters, memos and reports generated by the MD
• Maintain office security and confidentiality of classified information
• Monitors and oversees general cleanliness of the entire Executive office daily.
• Maintain a filing system.
• Coordinate the preparation of all board papers and file them.
• Organize, ensure proper facilitation and coordinate meetings for the Board, management and different stakeholders.
• Take minutes for management meetings, send notices for meetings, provide appropriate materials.
• Prepare and maintain an appointment schedule for the MD in a dairy daily.
• Any other duties as assigned by the Managing Director from time to time
• Any other duties as may be assigned by your immediate supervisor from time to time

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Qualifications, Skills and Experience:

• The applicant must hold a Bachelor’s degree in Secretarial studies or related field.
• At least three years of continuous experience at least two years in a similar position
• Must have critical thinking, analytical, attention to detail and problem-solving skills.
• Computer literacy skills
• Good verbal and written communication skills
• Team player, ability to work under pressure and in position to exercise excellent judgment.
• The ability to communicate clearly in a professional manner is deemed essential.
• Ability to build functioning working relationships
• Ability to take decisions and progress towards goals in conditions of uncertainty.
• Ability to demonstrate positive image and up hold FTB values.
• Must be a person of integrity
• Sense of confidentiality,
• Highly organised and pleasant personality
• Willingness to work odd hours.
• Ability to demonstrate positive image and up hold FTB values.

How to Apply:

All Suitably qualified candidates should address their application to Head, Human Resource, Finance Trust Bank, TWED PLAZA, Plot 22B, Lumumba Avenue, Kampala, Uganda, and email it to jobs@financetrust.co.ug. as well as photocopies of academic testimonials, and a CV. The CV should include telephone contacts and email addresses of three referees, one of who should be the most recent employer.

Deadline: 1^st April 2023

Please note that in line with the Bank procedures, no job offers are made online.

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