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Job Title: Logistics Assistant (Operations)

Organisation: United Nations World Food Programme (WFP)

Duty Station: Gulu, Uganda

About US:

United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their lives. On average, WFP reaches more than 80 million people with food assistance in 80 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to food and contribute to lasting solutions, especially in many of the world’s most remote and fragile areas.

Job Summary: To implement well-defined standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.

Key Duties and Responsibilities:

• Coordinate and follow up on monthly Call forwards to avoid stock out of Food and NFI stocks.
• Support implementation and normative guidance on standard WFP WH SOPs.
• Forecasting and planning for WH NFI requirements and Equipment maintenance.
• Monitor disposal of spoilt Food and Institute loss mitigation measures.
• Contribute to budget preparation, monitoring, and revision for all delivery modalities, ensuring adherence to relevant procedures and corporate standards.
• Manage timely document processing for logistics execution e.g invoice processing.
• Support in Market Facilitation by leading in gathering market intelligence from wholesalers, and supplier traders, to Contribute to CBT.
• Participate in vendor assessments for retailers, transporters, and casual laborers for the vendor selection process.
• Identify, resolve and provide recommendations on supply Chain/logistics-specific queries.
• Analyze operational pipeline and contribute to assessments to ensure that supply Chain requirements are taken into consideration.
• Maintain data on vendor performance and contribute to evaluating the versions of EDP contracted agents, Transporters, and third-party service providers.
• Prepare FO quarterly reports with KPI for the evaluation of the performances of EDP contracted agents, Transporters and third-party service providers.
• Liaises with internal and external stakeholders to consolidate data, draft reports & disseminate information.
• Assemble accurate information and data to enable informed decision-making within the individual unit and greater humanitarian community.
• Collect market information, process and analyze proposals in line with WFP SOPs.
• Maintain healthy and professional working relationships with WFP partners, contractors, and other stakeholders.
• Help provide basic technical advice and maintain effective (inclusive, collaborative, unified) logistics coordination mechanisms with humanitarian partners and other relevant stakeholders in area of operations.
• Advising WFP partners, contractors, and supervisors of need for intervention in case of any unforeseen problems pertaining to discharge, truck retention within the operations.
• Establish regular technical meetings with partners and contractors to identify and address bottlenecks of the operations before they surface.
• Carry out training needs analysis and develop training plan, gaps for new staffs identified & addressed, Monitor, and evaluate training impact.
• Planning for Field Office Supply Chain staff leave absence & cover plans.
• Provide day-to-day progress on WFP stock movements of shipments & assist to advise on Food/NFI movements and schedules across the region.
• Assemble accurate information and data to enable informed decision-making within the individual unit and greater humanitarian community.
• Collect market information, process and analyze proposals in line with WFP SOPs.
• Maintain healthy and professional working relationships with WFP partners, contractors, and other stakeholders.
• Help provide basic technical advice and maintain effective (inclusive, collaborative, unified) logistics coordination mechanisms with humanitarian partners and other relevant stakeholders in area of operations.
• Advising WFP partners, contractors, and supervisors of need for intervention in case of any unforeseen problems pertaining to discharge, truck retention within the operations.
• Establish regular technical meetings with partners and contractors to identify and address bottlenecks of the operations before they surface.
• Carry out training needs analysis and develop training plan, gaps for new staffs identified & addressed, Monitor, and evaluate training impact.
• Planning for Field Office Supply Chain staff leave absence & cover plans.
• Provide day-to-day progress on WFP stock movements of shipments & assist to advise on Food/NFI movements and schedules across the region.

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Qualifications, Skills and Experience:

• The applicant must hold a Bachelor’s Degree in Logistics and Transport, Supplies Management, Business Administration, Procurement, Engineering or other related field from a recognized university.
• Possession of a professional qualification e.g. CILT is added advantage.
• At least five years of professional experience in logistics in fast paced environment is desirable. This includes maintaining a logistics database; running queries on ongoing shipments, pipeline information, insurance claims, inventory management, service provider contracts administration and execution; compilation of contract documentation and budget monitoring & reporting etc.
• Exposure to humanitarian and emergency situations is desirable.
• Fluency in English is a must. Proficiency in the local dialects of Lugbara, Aringa, Madi and Luo is desirable.

Desired

• Experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock.
• Experience analysing data (on commodities, funds, etc.) and drafting reports.
• Experience in measuring service providers’ performance against set KPIs.
• Experience in assisting the preparation of contract documentation.
• Experience in providing technical business support in corporate systems.

Competencies:

• Supply Chain Management and Optimization: Displays aptitude at monitoring and reporting on supply chain operations to enable teams to efficiently assess the performance and sustainability of current networks.
• Planning, Project & Resource Management: Supports the planning, forecasting & resource management efforts of own team by collecting data from diverse sources.
• Information Management & Reporting: Collates accurate and timely information and data to enable informed decision making on reporting within individual unit and consequently the greater humanitarian community.
• Market Analysis, Contracting and Operational Execution: Ability to collect and collate necessary information to enable WFP to make informed operational decisions.
• Warehouse and Inventory Management: Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.
• Technical Assistance and Coordination: Demonstrates awareness of the importance of technical assistance and coordination with key stakeholders and an ability to carry out logistics activities, respecting individual mandates and programme priorities.

How to Apply:

All candidates who wish to join the United Nations World Food Programme (WFP) in the aforementioned capacity should apply online at the online portal link below.

Click Here

Deadline: Friday 17th February 2023

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