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Job Title:  Transport Officer  

Organisation: International Rescue Committee (IRC)

Duty Station: Kampala, Uganda

Reports to: Supply Chain Manager

About US:

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their lives. Founded in 1933 at the request of Albert Einstein, the IRC works with people forced to flee from war, conflict and disaster and the host communities which support them, as well as those who remain within their homes and communities. At work today in over 40 countries and 25 U.S. cities, we improve outcomes in the areas of health, safety, economic wellbeing, education, and power.

Job Summary:  Reporting to Supply Chain Manager, the Transport Officer is responsible for the efficient coordination and management of all transport function for IRC’s office at Kampala.

The position will be responsible for the standardization of policies, good fleet and asset management practices at the field office and will provide technical support to fleet management staff to security of IRC’s fleet.

Key Duties and Responsibilities:

• Work with the Senior Supply Chain Manager to design a suitably staffed and equipped transport function to support the IRC’s vehicle operations and policies.
• Implement and direct IRC standard Vehicle policies and procedures, with particular attention to safety and security issues.
• Manage and be accountable for the vehicle fleet, ordering and inventory management of all vehicles related parts and consumables, including fuel.
• Evaluate, manage, and monitor drivers’ performance.
• Fuel management, tracking and reporting to ensure no losses or wastage. Liase with vehicle tracking company.
• Monitor and act on donor fleet tracking report and alerts. Flag actions for management support
• Insurance maintenance and tracking of IRC owned and ROU donor vehicles.
• Optimal and timely planning of journeys on a daily and weekly basis for both field and town bound travel requests.
• Management of fleet maintenance and follow-up with motor garages to ensure genuine parts ordered for are replaced.
• Focal point for all purchases in Transport department. Raising PRs for vehicles spare parts and vehicle repairs.
• Focal point person for all incident reporting at the field site relating to accidents and thefts
• Manage the vehicle pool system to support multi-project activities in the country program.
• Ensure the correct and timely routine maintenance and repair of IRC vehicles and generators.
• Ensure that all vehicles carry the required on-board documentation and that all documents are kept current (including insurance).
• Inspect and record condition of vehicles, by maintaining weekly checklists file and ensuring that Vehicles logbooks are accurately filled.
• Coordinate regular training to all drivers on basic vehicle mechanic skills, daily vehicle inspection, drills on safety driving, defensive driving.
• Prepare weekly and monthly report on transport department and discuss with Supply Chain manager all important matters affecting transport section.
• Signing on vehicle fuel forms for refueling and keeping accurate record and monitoring system on fuel consumption.
• Work with the Supply Chain Manager to ensure that vehicles are prepared for routine and emergency security requirements.
• Ensure that all vehicles are secure when not in use.
• Maintain register of all IRC/Donor Asset and regularly updated to ensure new assets are correctly tracked, tagged and assigned to staff.
• Any other duties as may be assigned by the supervisor.

Key Deliverables:

• Provide on-time, standard monthly reports to the Supply Chain Manager, including fuel consumption report, maintenance report and any other reports requested by Supervisor.
• Well maintained fleet and good filing system for all vehicles.
• Generate and / or maintain comprehensive price list for spare parts.
• Maintain full and accurate inventory records for warehouses, assets, and furniture.
• Undertake (documented) monthly and ad-hoc physical inventory checks.
• Conduct documented quarterly job performance reviews of Transport staff, providing appropriate feedback.
• Conduct quarterly staff performance appraisal.

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Qualifications, Skills and Experience:

• The applicant must hold a Degree in Administration, transport, or Logistics / and Supply Chain Management
• Three years of experience in the fleet management related role.
• At least five years of driving skills and previous related work.
• Strong sense of personal integrity.
• Attention to detail.
• Strong supervisory skills.
• Ability to multi-task.
• Team spirit and problem-solving abilities.
• Knowledge of generic transport procedures and practices (IRC or NGO experience advantageous).
• Five years’ work experience in managing transport services and Procurement, at least three years in a supervisory capacity.
• Holder of a valid driving license
• Competent in spoken and written English
• Mechanical background is a plus
• Good mathematical skills,
• Good communication and interpersonal skills
• Competent use of PC especially spreadsheets.

How to Apply:

All suitably qualified and interested applicants should apply online at the link below.

Click Here

Deadline: 28^th February 2023

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