Securities Validation & Documentation Officer Jobs – ABSA Bank

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Job Title: Securities Validation & Documentation Officer

Organisation: Absa Group Limited (formerly Barclays Bank UK)

Duty Station:  Kampala, Uganda

 

About US:

Absa Group Limited (formerly Barclays Bank UK) is a diversified standalone African financial services group, delivering an integrated set of products and services across personal and business banking, corporate and investment banking, wealth, investment management and insurance. Absa Group Limited is listed on the JSE and is one of Africa’s largest diversified financial services groups with a presence in 12 countries across the continent and around 41 000 employees.

 

Job Summary: The role holder shall report and provide direct assistance to the Manager Security and Documentation in managing the Bank’s overall Security and Documentation process. Support with the creation/verification of the Bank’s security documents within the set parameters to ensure proper and enforceable security documents whilst meeting customers’ expectations in line with the Bank’s strategy.

 

Key Duties and Responsibilities:

Accountability; Security & Documentation.

Time split (80%)

  • Receive loan documents, instructions and acknowledge receipt of documents from Relationship Managers.
  • Input the work in the Collateral Management System.
  • Check that the facility letter requirements correspond to the attached documents.
  • Before security documents have been perfected, check that documents are complete, correctly stamped, signed and sealed, that all required duties have been paid, and review documents received against facility letter requirement. Check all details on the securities checklists.
  • Follow up on executed documents (e.g., deeds, charge documents etc.) from customers.
  • Draft all daily, weekly, monthly and quarterly diary reports and status reports related to perfection of securities and maintenance of securities to conclusion for Retail, SME and Business Banking. This includes requesting renewals for securities that are about to expire and cases that are outstanding with external parties (customers, registrars, valuers etc.).
  • Respond and attend to general correspondence related to security perfection and maintenance.
  • Follow up on remediation actions agreed on Bank securities held. If a single set security covers multiple loans, action the transfer of securities by ensuring that the references between the loans and the new securities are updated.
  • Complaints Handling – Record all complaints received in the complaints register and resolution should be within 48 hours – beyond this please escalate to Line Manager. There should be evidence of complaints resolution.
  • Ensure all documentation entered in collateral management system is properly input. Make amendments where all documents aren’t properly input.
  • Work with Commercial and Retail to drive business as usual (BAU) against SLA/Target/Audit and seek innovative solutions to improve performance which will ensure delivery of Absa Bank Goals.
  • Ensure that payments to lawyers and valuers are processed.
  • Through effective controls, governance and quality audits/sampling, ensure that risk is identified, and appropriate procedures are put in place to mitigate risk and reduce losses to the Bank.
  • Prepare pre-requisite charge documents as per the facility letter and forwarding instructions from relationship managers.
  • Arrange for courier of security documents to the branch network or attorneys.
  • Review insurance renewal letters before they are sent to the RMs and customers.
  • Follow up with requests raised by the Collections team in respect to the support required.
  • Review and ensure all payments have been made in respect to valuation fees, legal fees, security perfection charge and insurance fees.
  • Filing of securities in the vault.

Accountability: Control

Time split (10%)

  • Ensure critical controls are being observed.
  • Take active participation in snap checks allocated by the line manager and resolve snap check findings within set resolution timelines.
  • Reconcile internal accounts as allocated and resolve out standings under advice to the team leader/manager
  • Identify new and emerging risk associated with the security perfection process and maintenance of Bank Securities and escalate to the line Manager.

Accountability: Ad hoc Functions.

Time split (10%)

  • Compile management information (MI) on personal productivity, outstanding security documentation by Relationship Manager and for Retail and other related activities.
  • File correspondence for ongoing cases.


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Qualifications, Skills and Experience:

  • The applicant for the ABSA Securities Validation & Documentation Officer job should hold relevant qualifications
  • Bachelor’s Degree in Library and Information Science
  • GET Certificate: Services (Required)

 

How to Apply:

All suitably qualified and interested candidates who wish to join ABSA Group in the aforementioned capacity should apply online at the link below.

 

Click Here

 

Deadline: 9th February 2023

 

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