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Job Title:   Warehouse Superintendent 

Organisation: TotalEnergies

Duty Station:  Kampala, Uganda

About US:

TotalEnergies is a broad energy company that produces and markets energies on a global scale: oil and biofuels, natural gas and green gases, renewables and electricity. Our 105,000 employees are committed to energy that is ever more affordable, cleaner, more reliable and accessible to as many people as possible. Active in more than 130 countries, TotalEnergies puts sustainable development in all its dimensions at the heart of its projects and operations to contribute to the well-being of people.

Key Duties and Responsibilities:

• Ensure proper and effective internal controls and safety standards are in place within the domain of responsibility.
• Active promoter of the 12 Golden Rules as well as actively participates in Company Safety awareness campaigns.
• Organize follow up of HSE anomalies and events reported within the Services perimeter; monitor corrective actions to be implemented.

Planning, Procedures and KPIs:

• Ensure full compliance with SOX standards with respect to system security and reporting.

Lead and suggest resources definition for associated activities:

• Plan, organize and monitor the materials team operational duty roster and site supervision.
• Ensure team members are trained according to Company HSE requirements.
• Ensure that the materials team complies with the FTW requirement
• Monitor and optimize the cost of logistics operations.
• Propose improvement for operational procedures as per Company rules and standards.
• Follow-up the KPI’s indicators; participate in the definition, implementation, and monitoring of action plans.

Operational Leadership & Continues Improvement:

• Openly question established practices to achieve continuous quality and cost optimization improvements.
• Identify and adopt creative and alternative approaches to problem-solving and encourage others to do the same.
• Optimize the resources and operations in line with the 3C principles and LEAN methodology.

Operations:

• Ensure that all stock and non-stock items, that are received; conform with the approved purchase order in terms of quantity and quality and reports discrepancies to procurement.
• Ensure that all stocks items are safely and efficiently stored using the material number and in accordance with established procedures and ensures that all consumables are properly followed.
• Receive approved requests for issue of items and ensure that such requests are promptly and efficiently dealt with by Warehouse staff.
• Ensure 100% of issuance are tracked and approved by supporting documents, dockets.
• Operate the computer UNISOL system of stock movements according to the various posts.
• Request for stock replenishments in case of shortage and propose stock replenishment levels.
• Propose items creation, list of scrap for obsoletes and participate in stock analysis and stock optimization.
• Provide inputs into monthly and annual inventories, for the purposes of internal and external auditors, finance and partners.
• In co-ordination with Stock Controller, ensure that all inventory discrepancies are reconciled and review the computer database system to seek ways for improvement.
• Implement all necessary processes to ensure that all equipment and materials are available on time, in proper working conditions and have passed the necessary QA/QC requirements.
• Keep records of any QA/QC documentations during reception process: certificates, inspection reports and ensure certificates are available with items during issuing process.
• Ensure that appropriate handling and packing is provided for the preparation of baskets and containers used for the transfer of all material/equipment required at operational site(s), with an emphasis on the application of safe systems and methods including IMDG and IATA regulations.
• Ensure correct coordination and interface with company representatives on drilling pads and operational sites for all equipment/material requirements on a short- and medium-term basis.
• In co-ordination with DW Material Coordinators to determine trucks priorities and issues manifests for Drilling, Logistics and Construction equipment’s on operational sites;

Methods:

• Prepare and maintain Logistics, QA/QC, Warehousing and Stock Management procedures.
• Prepare, review and update as necessary all procedures covering the receipt, handling, and storage issuing and inventory of all materials, with an emphasis on the application of safe systems and methods.
• Establish and implements preservation procedures.
• Report any anomaly in the process and/or system to the end user(s) and/or to the Stock Controller.
• Personnel Management and competencies development:
• Should it be required, carry out appraisals of Company subordinates in accordance with Company procedures.
• Maintain and demonstrate own competency through LSO CAP (Competency Assessment Program).

Reporting and Investigation:

• Daily: MTR / FWB – all movements being captured for traceability purpose.
• Maintain records and statistics to ensure accurate reporting, follow up KPIs and CPIs related to the associated activities; these records will be used for cost allocation and invoice verification.
• Ensure line management kept informed on relevant issues which could affect safety, operational and commercial aspects of the operations.

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Qualifications, Skills and Experience:

• The applicant should preferably hold a Bachelor’s degree in Logistics discipline or equivalent
• Five to ten years of experience in operational Logistics (Drilling, Seismic and Construction) with strong knowledge in Oil and Gas industry including 5 years’ experience in the materials/warehousing field & 3 years supervisory experience in related environment.
• An analytical mind, organizational rigor, holistic approach, tenacity, capabilities to demonstrate good leadership within a team to produce a safe, efficient well run through operations; ability to adapt, to analyze problems and communicate with many entities.
• Able to work independently with minimal supervision, work under pressure and demonstrate organizational and effective skills.
• A high level of computer competency and previous experience of computerized stock systems is essential;
• Knowledge of SAP MM (Material Management Module) would be an advantage.

How to Apply:

All suitably qualified and interested applicants should apply online at the link below.

Click Here

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