Job Title: Human Resource Officer (Fresher Jobs)
Organisation: CURE Children’s Hospital of Uganda
Duty Station: Mbale, Uganda
Reports to: Human Resource Manager
About US:
CURE Children’s Hospital of Uganda is a specialized children’s neurosurgery hospital in Uganda. It is a private hospital, owned and operated by CURE International. The hospital is also a teaching center in pediatric neurosurgery for Sub-Saharan Africa.
Job Summary: The Human Resource Officer will provide support to the HR function of the hospital to ensure that the management and development of CCHU co-workers runs smoothly.
Key Duties and Responsibilities:
Recruitment function
- Participate in the recruitment process for all vacant positions as per the recruitment policy.
Orientation function
- Ensure that orientation for new co-workers is done in a timely manner.
- Develop a schedule/program for the orientation process.
Participate in Co-worker development strategies.
- Ensure that the training calendar is developed as per the fiscal year.
- Liaise with heads of department to develop a department training plan.
- Assists in arranging in-house and external training activities for co-workers.
- Keeps self-updated on the new developments in HR management including but not limited to labor laws and hospital policies.
- Represents Human Resource at meetings as required.
- Coordination of staff trainings.
Internship program function
- Participates in the student internship onboarding process as per the hospital arrangement.
Departmental scheduling Function
- Ensure that all heads of department have submitted their department schedules as required.
Payroll preparation Function.
- Monitor Time and Attendance of Employees.
- Reconciles employee leave with the attendance on a monthly basis in liaison with the Heads of departments.
- Provide monthly punctuality reports for departments.
Leave Management Function
- Update leave records as per the system in place.
- Ensure that all co-workers different forms of leave taken are tracked.
- Ensure that all leave information is in custody of the HR office.
Performance management function
- Ensure that performance evaluations are ready as per the hospital policy
- Ensure that returned performance appraisals are duly received in HR office.
- Ensure that returned evaluation forms are filled properly before acknowledgement of receipt.
- Ensure that completed evaluations are disbursed as guided.
Staff welfare Function
- Participation in the activities that concern staff wellbeing as per the Human Resource Personnel and Policy Procedures.
Personnel file audit function
- Ensure that all the personnel files have the required documents.
- HR information kept confidential.
Participation in meetings
- Attend meetings and take minutes and follow up on action points.
Manage the Front Desk as scheduled.
- Receive/make incoming/outgoing calls.
- Receive and provide guidance to visitors.
- Makes photocopies, faxes documents and performs other clerical functions.
- Ensure that there is an updated phone directory for all co-workers.
On boarding function
- Participate in the on-boarding process of all new co-workers.
Exit of co-workers
- Manage the exit of co-workers as per the Human Resource Personnel and Procedures Policy.
Occupational Health & Safety function
- To work in such a way that does not cause injury to yourself, other co-workers or patients.
- Following & complying with H&S policies, processes & applying them to your own work activities, including using/wearing Personal Protective Equipment as required.
- Participating in activities directed at preventing harm & promoting well-being in the workplace Identifying, reporting & self-managing hazards where appropriate.
- Early and accurate reporting of incidents at work and raising issues of concern when identified.
Practicing license monitoring
- Ensure that all medical workers have current practicing licenses.
Spiritual Ministry
- Participates in the hospital’s Spiritual Ministry programs.
Other Duties
- Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the co-worker for this position. Duties, responsibilities and activities may change at any time with or without notice. Co-worker must perform other tasks, duties, and projects as assigned, as a member of the Human Resources team.
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Qualifications, Skills and Experience:
- The applicant must hold a First degree in Human Resource Management or any other related field.
- One year of experience in Human Resource office and front desk management.
- Computer knowledge in basic Ms Office, HRIS, e-mail and internet
- Exposure to Human Resource Information systems
- Experience and/or knowledge of the operations of NGO
- Problem solving—identify and resolve problems in a timely manner and gather and analyze information skillfully.
- Interpersonal Skills—maintain confidentiality, remain open to others’ ideas and exhibit willingness to try new things.
- Oral communication—speak clearly and persuasively in positive or negative situations, demonstrates group presentation skills and conduct meetings.
- Written Communication—edit work for spelling and grammar, present numerical data effectively and able to read and interpret written information.
- Planning/organizing—prioritize and plan work activities, uses time efficiently and develop realistic action plans.
- Quality control—demonstrate accuracy and thoroughness and monitors own work to ensure quality.
- Adaptability— adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
- Dependability— consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.
- Safety and security—actively promotes and personally observe safety and security procedures and use equipment and materials properly.
- This position is full-time fixed-term renewable and based in Mbale.
How to Apply:
All candidates should apply online at the link below.
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