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Job Title:  Human Resource Officer (Fresher Jobs)

Organisation: CURE Children’s Hospital of Uganda

Duty Station:  Mbale, Uganda

Reports to: Human Resource Manager

 

About US:

CURE Children’s Hospital of Uganda is a specialized children’s neurosurgery hospital in Uganda. It is a private hospital, owned and operated by CURE International. The hospital is also a teaching center in pediatric neurosurgery for Sub-Saharan Africa.

 

Job Summary:  The Human Resource Officer will provide support to the HR function of the hospital to ensure that the management and development of CCHU co-workers runs smoothly.

 

Key Duties and Responsibilities:

Recruitment function

• Participate in the recruitment process for all vacant positions as per the recruitment policy.

Orientation function

• Ensure that orientation for new co-workers is done in a timely manner.
• Develop a schedule/program for the orientation process.

Participate in Co-worker development strategies.

• Ensure that the training calendar is developed as per the fiscal year.
• Liaise with heads of department to develop a department training plan.
• Assists in arranging in-house and external training activities for co-workers.
• Keeps self-updated on the new developments in HR management including but not limited to labor laws and hospital policies.
• Represents Human Resource at meetings as required.
• Coordination of staff trainings.

Internship program function      

• Participates in the student internship onboarding process as per the hospital arrangement.

Departmental scheduling Function

• Ensure that all heads of department have submitted their department schedules as required.

Payroll preparation Function.

• Monitor Time and Attendance of Employees.
• Reconciles employee leave with the attendance on a monthly basis in liaison with the Heads of departments.
• Provide monthly punctuality reports for departments.

Leave Management Function     

• Update leave records as per the system in place.
• Ensure that all co-workers different forms of leave taken are tracked.
• Ensure that all leave information is in custody of the HR office.

Performance management function         

• Ensure that performance evaluations are ready as per the hospital policy
• Ensure that returned performance appraisals are duly received in HR office.
• Ensure that returned evaluation forms are filled properly before acknowledgement of receipt.
• Ensure that completed evaluations are disbursed as guided.

Staff welfare Function

• Participation in the activities that concern staff wellbeing as per the Human Resource Personnel and Policy Procedures.

Personnel file audit function

• Ensure that all the personnel files have the required documents.
• HR information kept confidential.

Participation in meetings           

• Attend meetings and take minutes and follow up on action points.

Manage the Front Desk as scheduled.

• Receive/make incoming/outgoing calls.
• Receive and provide guidance to visitors.
• Makes photocopies, faxes documents and performs other clerical functions.
• Ensure that there is an updated phone directory for all co-workers.

On boarding function    

• Participate in the on-boarding process of all new co-workers.

Exit of co-workers         

• Manage the exit of co-workers as per the Human Resource Personnel and Procedures Policy.

Occupational Health & Safety function   

• To work in such a way that does not cause injury to yourself, other co-workers or patients.
• Following & complying with H&S policies, processes & applying them to your own work activities, including using/wearing Personal Protective Equipment as required.
• Participating in activities directed at preventing harm & promoting well-being in the workplace Identifying, reporting & self-managing hazards where appropriate.
• Early and accurate reporting of incidents at work and raising issues of concern when identified.

Practicing license monitoring   

• Ensure that all medical workers have current practicing licenses.

Spiritual Ministry             

• Participates in the hospital’s Spiritual Ministry programs.

Other Duties

• Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the co-worker for this position. Duties, responsibilities and activities may change at any time with or without notice. Co-worker must perform other tasks, duties, and projects as assigned, as a member of the Human Resources team.

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Qualifications, Skills and Experience:

• The applicant must hold a First degree in Human Resource Management or any other related field.
• One year of experience in Human Resource office and front desk management.
• Computer knowledge in basic Ms Office, HRIS, e-mail and internet
• Exposure to Human Resource Information systems
• Experience and/or knowledge of the operations of NGO
• Problem solving—identify and resolve problems in a timely manner and gather and analyze information skillfully.
• Interpersonal Skills—maintain confidentiality, remain open to others’ ideas and exhibit willingness to try new things.
• Oral communication—speak clearly and persuasively in positive or negative situations, demonstrates group presentation skills and conduct meetings.
• Written Communication—edit work for spelling and grammar, present numerical data effectively and able to read and interpret written information.
• Planning/organizing—prioritize and plan work activities, uses time efficiently and develop realistic action plans.
• Quality control—demonstrate accuracy and thoroughness and monitors own work to ensure quality.
• Adaptability— adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
• Dependability— consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.
• Safety and security—actively promotes and personally observe safety and security procedures and use equipment and materials properly.
• This position is full-time fixed-term renewable and based in Mbale.

 

How to Apply:

All candidates should apply online at the link below.

 

Click Here

 

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