The Ugandan Jobline

Job Title:   Executive and Projects Officer   

Organisation: Healthy Brains Global Initiative (HBGI)

Duty Station:  Kampala, Uganda

About US:

The Healthy Brains Global Initiative (HBGI) will improve the lives of people living with mental and neurological health conditions by fully embedding the perspectives of people with lived experiences, financing breakthroughs from prevention to treatment, and driving a new model of global collaborative research.

Job Summary:  The Executive and Projects Officer will:

• Support the CEO in developing and strengthening HBGI’s governance and ensuring all internal systems and relationships are working effectively
• Facilitate the management team and the Board, including scheduling, agendas, and minutes
• Facilitate the Lived Experience Council (LEC) and support LEC governance workstream;
• Lead on development of HBGI’s HR policies, including recruitment, contracting, and onboarding; ensure compliance with relative nonprofit law; deliver monthly progress reports (including on accounts with Finance Manager) and audits, and; assist in bid and proposal writing as well as research, as needed.

This role will assist the CEO with a range of tasks related to organization building and ongoing administration, from meeting arrangements and minuting to liaison with external contractors/partners. This role will work to bring HBGI from start-up to established organization through developing and maintaining HR policies and processes in compliance with relevant charity law and including regular budget reports and auditing. This role will ensure productive communication and coordination between the Board, the management team, and the LEC, facilitating the effective working of them all.

This role will serve as a full member of the management team and accordingly provide assistance on team deliverables and strategy development.

Key Duties and Responsibilities: The Executive and Project Officer will be responsible for relationship management and communication between the Board, management team, and the LEC of HBGI. The role includes tasks such as:

• Maintaining an organized shared drive and updating relevant documents for the management team
• Facilitating the management team, including scheduling team meetings, drafting agendas, and writing minutes
• Facilitating Board meetings, including coordinating pre-reads and presentations, along with scheduling, taking minutes and keeping action logs
• Drafting communications between internal stakeholders (e.g. from management team to Board) as necessary
• Supporting the Chair of the LEC in administrative tasks, such as maintaining the LEC budget and coordinating the LEC workplan
• Supporting the LEC governance workstream by attending LEC governance meetings and providing feedback from a management perspective, and
• Coordinating with the Finance Manager to give monthly progress reports on HBGI’s budget.

This role will also involve responsibility for HBGI’s organizational building:

• Drafting HR policies (including policies around diversity, privacy, employee expenses, and confidentiality)
• Ensure HBGI’s compliance with relevant charity law as a 501(c)3 nonprofit in the USA
• Recruiting, contracting, and onboarding new contractors or employees internationally
• Assisting with audits, as requested, and
• Assisting with bid or proposal writing and research, as requested.

NB: Please note that we are growing, but still a start-up. You must be flexible and happy with uncertainty and change – you will certainly be asked to do things outside of your job description!

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Qualifications, Skills and Experience:

• The applicant must hold a good degree from a well-regarded university
• A minimum of three years of interesting work experience (post university)
• Excellent written and spoken English
• Strong presentation skills
• Analytical as well as creative intelligence
• Curiosity
• Flexibility, thriving in an uncertain and changing startup environment
• Self-starter and able to work on own initiative
• A global outlook
• Proven interest in one or more of the following:
  • Mental and/or brain health
  • Services targeting excluded communities
  • International development
  • Equality
  • Performance-based contracting, and
  • Impact investing.

Not required but strongly encouraged:

• Experience with project planning and reporting, and
• Exceptional PPT and Excel skills.

We welcome people with lived experience of mental health challenges. We encourage applications from beyond the usual wealthy, white West.

We do not tolerate any form of negative discrimination, abuse, office politics or bullying.

Review and Support

• Your job goals will be agreed in advance each quarter and reviewed quarterly with your line manager.
• On a quarterly basis, as a minimum, you will also talk with your ‘buddy’ on the Lived Experience Council. On an annual basis, you will have a personal development review with your line manager.

How to Apply:

If you are interested, please submit a three-page max CV/resume and a one-page max cover letter, in English, describing your interest and your fit, to opportunities@hbgi.org . Please state the job title in the subject line.

We will acknowledge all applications but anticipate a large response. We will follow up further with those who are the closest fit, with the next step of the interview process, including a 45-minute test with written questions and answers, an interview (including a short presentation), and a meeting with members of the LEC.

Deadline: 15^th March 2023

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