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Job Title:  Compliance Assistant

Organisation: Finn Church AID (FCA)

Duty Station:  Kampala, Uganda

Reports To: Compliance Officer

About US:

Finn Church AID (FCA) is Finland’s largest International aid organization. Our action is guided by international human rights standards and principles. We realize our mission and vision through development cooperation, humanitarian assistance and advocacy work. We contribute to positive change by supporting people in the most vulnerable situations within fragile and disaster-affected areas. We consider three thematic areas as central to sustainable change: the right to peace (R2P), livelihood (R2L) and quality education (R2QE). We operate in 13 countries, where the needs are most dire. We work with the poorest people, regardless of their religious beliefs, ethnic background or political convictions. Finn Church Aid is a member of the ACT Alliance (ACT), an alliance of faith-based development and humanitarian aid organizations forming one of the world’s largest aid organizations. FCA Uganda is active in 13 districts. We are looking for a competent Grants Officer to be based in Kampala, Uganda.

Job Summary:  To make sure FCA Uganda country office and field offices are conducting their business in full compliance with Finn Church Aid’s policies and procedures, partnership standards, donors and local statutory requirements. The compliance Assistant is responsible for supporting the development of compliance programs, conducting a review and advising the Compliance Officer on possible risks.

Key Duties and Responsibilities:

Implement and continuously review an Enterprise Risk Management (ERM) system (i.e. Risk Register).

• Undertake countrywide risk profiling exercise
• Document all organisational, control, audit and inherent risks facing the country office.
• Document a risk response matrix (Enterprise Risk Management (ERM) system)
• Follow up on the raised or predicted risks so as to eliminate or keep the risks at a manageable level.

Compliance to donor and organization policies & procedures:

• Implement an effective risk, control and compliance system
• 100% implementation of the FCA’s finance manual through compliance to policies& procedures.
• 100% compliance on monthly financial reporting, budget monitoring.
• 100% compliance check on Ugandan tax and other statutory requirements.
• With support from Head of finance & Operations, ensure capacity building
• ensure grants are managed in compliance with donor requirements

Risk management:

• Perform the critical function of independent financial verification on wide range of field activities including but not limited to various meetings, trainings, distribution of supplies, constructions, teachers payments, community investments, FCA Uganda Assets among others.

Implement and continuously review an Enterprise Risk Management (ERM) system (i.e. Risk Register).

• Undertake countrywide risk profiling exercise
• Document all organisational, control, audit and inherent risks facing the country office.
• Document a risk response matrix (Enterprise Risk Management (ERM) system)
• Follow up on the raised or predicted risks so as to eliminate or keep the risks at a manageable level.

Compliance to donor and organization policies & procedures:

• Implement an effective risk, control and compliance system
• 100% implementation of the FCA’s finance manual through compliance to policies& procedures.
• 100% compliance on monthly financial reporting, budget monitoring.
• 100% compliance check on Ugandan tax and other statutory requirements.
• With support from Head of finance & Operations, ensure capacity building
• ensure grants are managed in compliance with donor requirements

Risk management:

• Perform the critical function of independent financial verification on wide range of field activities including but not limited to various meetings, trainings, distribution of supplies, constructions, teachers payments, community investments, FCA Uganda Assets among others.
• 100% Reviews for all field and Kampala offices . i.e. Payments, Vehicles log books, Fuel consumption staff and teachers hiring records and attendance / verification reports.
• Verification of all procurements carried out in the field and Kampala offices to ensure that they comply with FCA’s procurement guidelines.
• Share & follow up on audit findings the country office.
• Support internal and external audits for the country office.
• Donor compliance is achieved including audit support; on site, verification and data quality via field visits.

Partners Support

• Provides mentoring and monitoring support to FCA partners in coordination with program teams.
• 100% verification of expenses reported by partners.
• Verification of partners agreements for Staffing, vendors and service providers.
• Verification of procurements carried out by partners
• Capacity Building of the partners for documentations, internal controls and reporting.

Assets and inventory management:

• Performs Quarterly verification of assets and inventory lists for completeness and existence following the Organization’s inventory management policy
• 100% compliance to organization’s inventory management policy
• Carry out spot checks on assets and inventory in the Stores for completeness of records and existence

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Qualifications, Skills and Experience:

• The ideal applicant must hold a university degree, with a major in Accounting/Finance/Auditing
• Partial professional qualification in ACCA, CPA, CA, CIA or CMA or equivalent will be preferred.
• At least three years’ post qualification experience in relevant technical and business work.
• Excellent understanding of Ugandan Tax laws and Statutory requirements.
• Extensive Computer knowledge in Microsoft Excel, Word, PowerPoint and Quickbooks.
• international donor funds and working with an international non-profit/non-governmental organization (NGO) preferred
• Written and Oral Communication skills are essential
• The incumbent must be a team builder, who is able to work successfully in a multicultural environment.
• Experience of working in the field(communities)

How to Apply:

All Interested applications should send a cover letter and a CV (not more than 5 pages) with at least three referees and a daytime telephone contact with copies of academic papers addressed to: The Human Resource and Administration Manager, Finn Church AID, Uganda Country Office. P.O. Box 21826 Kampala, Tank Hill Rd, Roche Close, Plot 1495 Muyenga, Uganda. Email applications should be in one file attachment (Ms Word or PDF) mentioning the position title in the subject to Ugaco.hr@kua.fi

NOTE: Finn Church Aid is committed to keeping children safe at all levels of its program operations, so our selection process reflects our commitment to the protection of children from all forms of abuses. Employment is subject to our Child protection standards, adherence to Child Safeguarding Policy including background checks”

Deadline: 10^th February 2023

Only shortlisted candidates will be contacted.

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