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Job Title:   Finance Associate (UN Jobs)

Organisation: United Nations World Food Programme (WFP)

Duty Station:  Kampala, Uganda

About US:

United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their lives. On average, WFP reaches more than 80 million people with food assistance in 80 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to food and contribute to lasting solutions, especially in many of the world’s most remote and fragile areas.

Job Purpose: The Finance Associate will support the financial accounting and analysis processes, and provide general finance, budget and administration support services with specific focus on the Grant Relevant Funds to facilitate transparent and efficient utilization of financial resources at the WFP Uganda Country Office (UGCO).

Key Duties and Responsibilities:

• Prepare/Support in the preparation of routine and ad hoc financial reports and analysis for both internal and external stakeholders to support decision making and to comply with donor, partner or other stakeholder requirements with particular focus on the Grant Relevant Funding. This will include supporting with the preparation and presentation of the quarterly country program budget versus spending analysis, as well as resource management committee financial analysis, etc.
• Setting up and maintaining a repository of supporting documents for personnel costs, travel costs and related subsistence allowances, other costs, and transactions with of CPs for Grant Relevant funds over the project period in preparation for any future verification exercises. This will also entail putting in place and maintain records of appropriate justification for partial or full cost allocations for staff, administrative costs and other indirect costs to these Grant Relevant funds.
• Under the Harmonized Framework for Cash Transfers procedure, review and certify expenditure and disbursement requests and coordinate the periodic evaluations of implementing partners (HACT). Work as the Finance Unit’s HACT focal point, liaising with programming teams to ensure that all essential transfers and reports are completed on time.
• Conduct periodic reviews of Grant-relevant expenditure and the related supporting documentation at the Country, Field and Area Offices providing summaries of any exceptions noted to the Project/Activity Managers and Finance Officers along with proposed corrective actions. This will entail the preparation of quarterly management reports for all the Grant Relevant funds at UGCO and highlighting any exceptions that need to be addressed.
• In WINGs, support the processing of staff operational advances, cooperating partner advances and other routine payments. Ensure that these advances are tracked and expensed in a timely manner and to the correct expenditure lines.
• Support the monthly MMC reporting process by reviewing long outstanding reconciling items and following up on their resolution. These include GRIR, Logistics Service Provision, Common Premises, etc.
• Assist in providing the procedural and technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules and regulations.
• Monitor monthly expenditure forecasts and provide expenditure reports in order to facilitate informed decision-making. Monitor the sub-imprest bank and petty cash accounts regularly, to ensure that adequate funds are available and appropriately disbursed.
• Verify vendor claims, advances and other receivables and observe appropriate procurement procedures, to ensure that suppliers are paid in a timely manner and in accordance with WFP finance rules and regulations.
• Assist in compiling information from various sources in order to prepare reports relating to budgets, accounting, finance and statistics.
• Retrieve, format and validate information obtained from various financial information systems and bring any discrepancy or inaccuracy to the attention of the supervisor and follow up corrective actions.
• Perform administrative duties related to the monitoring and recording of fixed assets, spend on fuel and spare parts for vehicles and generators, to ensure that the databases are accurately updated.
• Maintain the web-based register for all invoices and payment transfers, and record paperwork, to ensure that all documents are maintained and filed in compliance with WFP standards and guidelines.
• Monitor and record all expenses in accordance with the approved budget in order to ensure that correct expenditure costs are charged and payments to external suppliers, cash grants and other supplier invoices are processed in a timely manner.
• Provide guidance and on-the-job training to other support staff, to ensure services are delivered consistently and to the required standards.

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Qualifications, Skills and Experience:

• The applicant for the United Nations World Food Programme (WFP) Finance Associate job must hold a first Level University Degree (Bachelors) in Commerce, Accounting, Finance, Business Administration or its equivalent
• Full or final stage professional accounting qualifications such as ACCA, CPA, or their equivalent.
• Three years of progressively responsible experience in finance, accounting, auditing or related area
• Experience in reviewing and analysing financial statements.
• Demonstrated ability to collaborate across one or more dispersed and diverse teams is desirable.
• Good working knowledge of the complete Microsoft Office suite, proficient in MS Excel. Ability to analyze, interpret and identify process improvements.
• Proven professionalism, punctuality, accuracy, confidentiality, integrity and flexibility, as well as proven achievement in introducing new and more effective ways of working.
• Language: Fluency in English (both oral and written) is required, as well as the duty station’s language

Note:

• Female applicants and qualified applicants from developing countries are especially encouraged to apply
• WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

How to Apply:

All candidates who wish to join the United Nations World Food Programme (WFP) in the aforementioned capacity should apply online at the online portal link below.

Click Here

Deadline: 3^rd February 2023 

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