Job Title: Accounts Assistant (2 Fresher Job Opportunities)
Organisation: Infectious Diseases Institute (IDI)
Duty Station: Kampala, Uganda
Reports to: Assistant Manager
About US:
Infectious Diseases Institute (IDI) is an independently governed institute within the College of Health Sciences at Makerere University and has the mission “To strengthen health systems in Africa, with a strong emphasis on infectious diseases, through research and capacity development.” IDI has operations across Uganda as well as in a number of other African countries and has a staffing of over 1,000 managing multiple projects in research, clinical services, public health and training.
Job Summary: The Accounts Assistant is responsible for timely and accurate processing of transactions; accounts payable management; classifying, recording and reconciling transactions in NAV Microsoft Dynamics.
Key Duties and Responsibilities:
Financial processes
- Assists the Accountant to ensure that payments are processed on time. Completes weekly journals for posting.
- Files statutory returns on time.
- Verifies the accuracy and authenticity of accountabilities. Identifies appropriate general ledger codes for expensing accountabilities in NAV. Correctly apportions approved shared costs to different projects.
- Assists the Accountant in the preparation of monthly bank and/or mobile money reconciliations.
- Reconciles accounts payable. Obtains vendor statements and compares with NAV transactions, identifies errors and passes journal entries for correction.
- Assists in the issuing and receiving of inventory and completing inventory journals.
- Performs periodic asset verifications, cash counts and stock counts at IDI and/or field offices
Financial systems and security
- Identifies internal controls that require improvement and suggests appropriate policy and procedure modifications for improved internal control. Ensures that all financial systems provide adequate audit trail and documentation.
- Ensures that all documents are archived and maintained in a safe and secure manner for the time periods specified by IDI’s policies.
Audits
- Assists the Accountant obtain support documents, prepares analyses of accounts for audits.
- Ensures all paperwork is properly archived at the end of each audit.
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Qualifications, Skills and Experience:
- The ideal applicant must hold a Bachelor of Commerce (Accounting option) or Bachelor of Business Administration (BBA) (Finance/ Accounting), from a reputable Institution/University.
- ACCA or CPA qualification (or in the process of being certified, Level 2 minimum)
- Relevant skills in automated accounting software systems and database spreadsheets
- Good communication, organization and management skills
- Understands client confidentiality and exhibits a high level of ethical conduct
- Good interpersonal skills and can work in a team
- Has basic computer literacy including word processing, excel, the internet and PowerPoint.
How to Apply:
All suitably qualified and interested applicants should apply online at the link below.
Deadline: 2nd February 2023
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