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Job Title:    Procurement Officer

Organisation: Private Sector Foundation Uganda (PSFU)

Project Name: Competitiveness and Enterprise Development Project (CEDP)

Funding Source: World Bank

Duty Station:  Kampala, Uganda

About US:

The Government of Uganda received credit from the World Bank towards implementation of the Competitiveness and Enterprise Development Project (CEDP). The Project Development Objective (PDO) is to improve the competitiveness of enterprises in Uganda through supporting reforms in priority productive and service sectors geared towards a better investment climate with particular focus on MSMEs. Government is scaling up the existing operations through provision of Additional Financing (AF). The AF is intended to complete the implementation of the Land and Tourism components while consolidating and enhancing the achievements realized as well as scaling up activities under these components. CEDP-AF will be implemented by eight MDAs. The overall coordination of the Project will lie with the Private Sector Foundation Uganda (PSFU) through a Project Coordination Unit (PCU).

CEDP-AF will among others undertake construction of buildings and civil works. CEDP-PCU seeks the services of a project engineer specializing in Buildings to support the design, bidding process and contract management of the building works.

Job Summary:  The PSFU now seeks to engage a suitably qualified individual, with qualifications and experience as detailed below for the position of Procurement Officer (PO). The objective of this assignment is to provide support for timely implementation of the procurement processes in accordance with the procurement plan which will guarantee timely acquisition of goods, works and services essential for project implementation and operations.

Key Duties and Responsibilities:

• Support the Procurement Specialist in the Coordination Function for all the procurement activities under the Project;
• Under the Supervision of Procurement Specialist, ensure that the World Bank Procurement Regulations and National Procurement Procedures are observed and adhered to at all stage of procurement process; and ensure that the Bank’s Anti-Corruption Guidelines and Sanctions Framework and contractual remedies set out in its Legal Agreement apply;
• Under the Supervision of Procurement Specialist, the Procurement Officer will manage issue, receipt and opening of bids, expressions of interest and proposals from potential service providers, contractors and suppliers.
• In close consultation with Procurement Specialist, participate in Evaluation exercises (Expression of Interest, Quotations, bids and Proposals) while ensuring adherence to the agreed procedures and guidelines
• Support implementing agencies to compile procurement requirements and maintain an updated procurement register;
• Verify and make available documentation relating to procurement and disposal activities of the project for use by all interested parties;
• Support the development, preparation and update of Procurement Plan of the project, and monitor its implementation in liaison with Procurement Specialist
• Provide timely technical advice on procurement and contract management to the project stakeholders;
• Prepare timely submissions for consideration/approval by the Contracts Committee;
• Provide procurement documentation necessary for effecting payment to service providers to the finance function of the project;
• Support contract management through monitoring orders for supplies, goods and works, progress and delivery schedules and pointing out any shortcomings (in delivery, cost, quality and contract administration) to the Procurement Specialist;
• Prepare for review by the Procurement Specialist the procurement progress reports, procurement monthly reports and procurement quarterly reports;
• Maintain complete procurement files and records including all correspondence related to procurement activities and ensure that the records are safeguarded and properly kept for future reference.
• Assist in organising pre-bid or pre-proposal meetings; and negotiation meetings;
• Under the Supervision of the Procurement Specialist, participate in preparation of draft contract agreements for clearance of the Solicitor General where applicable;
• Assist the Procurement Specialist to verify that Procurement requests are in accordance to the approved Procurement Plan;
• Assist Procurement Specialist in preparation of specific procurement notices/ invitations for bids;
• Support Beneficiary Agencies to ensure that Terms of Reference and statements of requirements are obtained timely from relevant Beneficiaries.
• Participate in the preparation of procurement documents, in line with relevant procedures for the procurement of goods, Works and on consultant services and for the selection of consulting services,
• Under the Supervision of the Procurement Specialist, facilitate the Post Procurement Reviews (PPR) exercise, and follow up implementation of PPR recommendations;
• Assist the Procurement Specialist to Prepare and update the Contract Register;
• Report immediately to the Project Coordinator or ED PSFU any noted fraud and corruption or governance issues with Procurement staff, Bidders and Consultants;
• Any other lawful duties as may be assigned by the supervisor from time to time.

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Qualifications, Skills and Experience:

• Applicants must possess an honours’ University degree Procurement, Business Administration, Economics, Civil Engineering or other related courses;
• Postgraduate qualification training/diploma in Procurement and supply chain management or Procurement and logistics management;
• Membership to professional body will be an added advantage
• The Applicant must have at least 5 (five) years of relevant experience working in a busy environment and at least three years of working with World Bank funded projects;
• Previous experience in processing high value contracts subject to international competition, and in working with multi-sectoral teams
• Working knowledge of the PPDA procurement rules and procedures.
• Good oral and written communication skills.
• Proven integrity and confidentiality in handling public
• A high level of interpersonal, coaching and mentoring skills
• Ability to work with teams in the organisation.
• Must be prepared to work under pressure and deliver on tight deadlines

How to Apply:

All interested eligible applicants should submit applications including a cover letter, current Curriculum Vitae and Academic Certificates and Transcripts to demonstrate that they have the required qualifications and relevant experience to perform the services;

Applications should be submitted as e-mail attachments at recruitment@cedp.go.ug. The e-mail subject should include the Reference Number and Position being applied for. Only shortlisted applicants will be contacted.

The Project Coordinator, Competitiveness and Enterprise Development Project, Private Sector Foundation Uganda – Lower Building, Plot 43 Nakasero Road, P.O Box 7683, KAMPALA. Uganda

Deadline: 30^th December 2022

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