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Job Title:    Finance Assistant  

Organisation: United Nations Regional Service Centre Entebbe (RSCE)

Duty Station:  Entebbe, Uganda

Reports to: Finance and Budget Officer

Job Opening Number: 22-Finance-RSCE-195946-J-Entebbe (R)

About US:

The Regional Service Centre in Entebbe, Uganda (RSCE) was established in July 2010, following the adoption of General Assembly resolution 64/269. The Centre provides efficient, client-oriented and scalable services with the goal of moving transactional, non-location dependent administrative functions to the Centre from its client entities. This includes transactional elements of human resources, finance, multimodal movement and control, personnel and cargo transport and information and communications technology (ICT) support.

Key Duties and Responsibilities:

The Finance and Budget Assistant will be responsible for the following duties:

Budget preparation:

• Support with review and analysis of data provided by the service line managers and the chief of sections for the finalization of the cost estimates and budget proposals regarding staffing and operational requirements for the Center.
• Populate supplementary forms with inputs for the operational and staffing changes in line with the Centre’s mandate.
• Assist managers in the elaboration of resource requirements for budget submissions.
• Provide support to Senior Management during the UNHQ and Legislative bodies budget review process and preparing responses to the queries on budgetary matters.

Budget administration:

• Process fund distribution entries, including redeployment of fund when necessary, as approved in compliance with established financial rules and regulations and input allotment advice in SAP/Umoja
• Monitor budget implementation and recommend reallocation of funds as necessary, prepare monthly, quarterly and yearly reports as required.
• Monitor expenditures to ensure that they remain within authorized levels.
• Assist in the preparation of budget performance submissions for RSCE. Assist in finalization of budget performance report, analyzing variances between approved budgets and actual expenditures, draft reports on the planning assumptions and the RBB frameworks.
• Support the creation of requests with financial implications including shopping carts, service entry sheets, low value purchase orders, Consultants and Individual Contractors purchase orders in line with established rules and regulations.
• Review requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, (b) availability of funds (c) in line with approved requirements.
• Review source documents for completeness to (a) ensure compliance with related UN rules, regulations and policies (b) ensure availability of funds to support requirements (c) give policy guidance on related resource issues.
• Review RSCE’s cost recovery activities for common services and ensure recoveries from RSCE clients where applicable.
• Review and track contracts/commitments established for operational requirements.

General:

• Keep up to date on documents/reports/guidelines that have a bearing on matters related to programme and/or peacekeeping budgets, ensuring compliance with legislative recommendations and decisions as well as with United Nations policies and procedures.
• Draft relevant correspondence on budgetary matters for clearance by the Chief of the Budget Unit.
• Prepares ad hoc reports on budget matters.
• Performs other related duties, as assigned.

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Qualifications, Skills and Experience:

• The applicant must hold a High school diploma or equivalent is required.
• A technical or vocational certificate in finance or accounting is required.
• Relevant training in FI, FM and BI modules of Umoja (SAP) or similar application is required.
• Relevant training in raising and managing shopping cart, low value acquisition purchase orders, service entry sheets in SAP and a specialized training in accounting and/or finance is desirable.
• At least seven years of experience in finance, budget, accounting, administrative services or related area is required.
• Experience in application of UN Financial Rules and Regulations including preparation of cost estimates and budget proposal in an operational environment are required.
• Experience in the use of fund management module, SRM module of an Enterprise Resources System (ERP) is desirable.
• Languages: fluency in English language is required.

Competencies

• Professionalism: Knowledge of and ability to apply United Nations financial rules and regulations and budgetary principles, practices and procedures. Knowledge, skills and ability to extract, interpret, analyze and format data across the range of finance and budget functions. Ability to apply knowledge to identify and resolve data discrepancies and operational problems. Ability to draft budget documents and provide articulate responses to questions from relevant stakeholders. Ability to provide advice on budgetary and financial matters. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work
• Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
• Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

How to Apply:

All candidates who wish to join the United Nations should apply online at the link below.

Click Here

Deadline: 15^th December 2022

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