Temporary Procurement Specialist US NGO Jobs – Management Sciences for Health (MSH)

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Job Title:  Temporary Procurement Specialist

Organisation: Management Sciences for Health (MSH)

Duty Station:  Kampala, Uganda

 

About US:

Management Sciences for Health (MSH) is a global health nonprofit that makes foundational changes to health systems to protect people from diseases and improve their health. MSH collaborates with local partners, from the Ministry to the community, to strengthen and complement existing health systems. Since 1971, MSH has worked in more than 150 countries to help ensure sustainable, resilient, and equitable access to quality health care around the globe.

 

Job Summary:  The Temporary Procurement Specialist is primarily responsible for procuring goods and services in compliance with MSH procurement policies and procedures. S/he collects proforma invoices on approved purchase requisition, seeks quotes, prepares offer analysis and purchase orders, checks quality of items to be purchased, S/he maintains procurement databases including supplier list, transactional databases, and standards to ensure procurements are effective, timely and cost effective.

 

Key Duties and Responsibilities:

Procurement of goods and services    (70%)

  • Handle the procurement for goods and services in line with local laws and regulations, MSH policies and standard operating procedures, and donor requirements.
  • Receive and track approved Purchase Requisitions for goods and commercial services; verifying Purchase Request forms to ensure that requirements and specifications of goods/services are indicated, and proper authorized approval is obtained.
  • Identify sources, collect quotes in country, select and negotiate with the vendors, handling all due diligence processes required are done before raising Purchase Order.
  • Maintain the procurement tracker, recording complete purchase requests and updating it with status of the procurement requests and ensuring weekly status is up to date.
  • Ensure that vendors are paid timely in line with the agreed terms and standards in place. Ensure vendor payment requests / invoices are submitted timely and fixed cost orders are tracked and that supplies are within the issued order periods, costs and quantities.
  • Support procurement process documentation particularly during procurement committee deliberations and attend to requested process stages support of above threshold transactions.
  • Ensure that actions are governed by the highest standards of personal and business conduct as stipulated in the Procurement Policy Guidelines.
  • Support documentation of procurement processes and filing documents on the m-drive
  • Conduct Preventing Terrorist Funding for vendors using Excluded Parties List Violation (EPLS) for vendor selected to supply goods/services.

Receipt of goods, Filing and Standard Procurement Tracker update (20%)

  • Arrange for receipt of delivered goods, receive invoices from suppliers and ensure proper documentation for payment processing.
  • Inform supervisor about discrepancies or if goods purchased are not of routine nature
  • Maintain and update project standard procurement tracker and following up vendor deliveries

Other (10%)

  • Actively contribute to maintaining teamwork, discipline sound work relationships and productivity.
  • Perform other duties as may be assigned from time-to-time
  • Ensure that actions are governed by the highest standards of personal and business conduct as stipulated in the Procurement Policy Guidelines.
  • Support documentation of procurement processes as required and staff trainings /update refresher training in procurement standards and processes


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Qualifications, Skills and Experience:

  • The applicant must hold a Degree in Procurement, Business Administration, or other relevant training, CIPS qualification is an added advantage
  • At least three years of procurement experience in a busy organization in supplier sourcing, bids analysis, negotiations, and procurement reporting
  • Preferred: INGO procurement experience is a plus
  • Practical knowledge and understanding of procurement processes
  • Sourcing/tendering
  • Strong analytical and computational skills
  • Vendors offer/bids/price analysis
  • Good negotiation skills
  • Knowledge in USAID Procurement rules and regulations
  • Strong computer skills. Experience with Microsoft Office, presentation software, and e-mail and Internet packages.
  • Strong organizational skills, attention to detail, and ability to work under time constraints and meet deadlines, and to work independently and take initiative.
  • Good interpersonal /intergroup skills
  • Commitment to uphold high standards of moral and ethical business practices.
  • Written and spoken proficiency in English.
  • Track record demonstrating high integrity, reliable and dependable
  • Ability to work with minimal supervision
  • Ability to work under pressure and is flexible

 

How to Apply:

All candidates who wish to join Management Sciences for Health (MSH) in this capacity should apply online at the link below.

 

Click Here

 

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