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Job Title:   Business Support Assistant (Data) (Fresher UN Jobs)

Organisation: United Nations World Food Programme (WFP)

Duty Station:  Kyenjojo, Uganda

About US:

United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their lives. On average, WFP reaches more than 80 million people with food assistance in 80 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to food and contribute to lasting solutions, especially in many of the world’s most remote and fragile areas.

Job Summary:  The Business Support Assistant (Data) will deliver standard business support processes for a specific professional area of work, to facilitate effective service delivery.

Key Duties and Responsibilities:

• Provide data management administrative support to the field office. The Job holder is expected to produce organized and accurate work, undertaking specific business support activities particularly supporting data management at the field office to facilitate effective service delivery.
• Manages Implementation of Partners reports i.e. CPDR for General Food Distribution, Cash transfers, Nutrition programmes, etc., in collaboration with Government (OPM), UNHCR, and other partners in the settlement and transit centers.
• Update the Area Office Food Release Note (FRN), Cash Release Note for General Food Distribution, MCHN, SFP are created in the WFP database (COMET) by the 15th of every month to ensure timely food call forward.
• Regularly captures General Food Distribution, CBT, MCHN, SFP monthly CPDR into the WFP Database (COMET) for timely clearance or validation by the Head of Field Office or any other delegated authority.
• Capture General Food Distribution report (DDR), MCHN and SFP monthly progress reports into the WFP ProMIS database ready for clearance by the Head of Field Office or any other delegated authority.
• Keenly monitor and review overall commodity movement such as food release, deliveries, returns and distribution at the various settlement FDPs and ensure that all transactions have been properly recorded.
• Update the GFD and CBT distribution schedules as well as the beneficiary trends at the end of every cycle.
• Report on any discrepancy related to data capture during data analysis in COMET and ProMIS or related to partner reports.
• Coordinate and facilitate training of cooperating partners staff and other stakeholders in reports, data management in ProMIS and COMET Mentors and trains cooperating partner staffs in data capturing using the WFP recommended reporting systems;
• Maintain population statistics for refugees in formats agreed by Field Office and update the Programme Management Information System (ProMIS) and COMET on a regular basis;
• Submit weekly, monthly and refugee statically updates for the area of operation particularly for southwest region

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Qualifications, Skills and Experience:

• The applicant for the United Nations World Food Programme (WFP) Business Support Assistant (Data) job must hold a Bachelor’s degree Computer Science, ICT, Statistics, Business Statistics, Population Studies, or any other related field
• At least two years of relevant work experience in either of the following field; data management, data analysis, monitoring and evaluation or related experience
• Knowledge / Experience in using any of the statistical data analysis software (STATA, SPSS, Mini-Tab etc.)
• Good knowledge and skills using data management packages;
• Uses tact and courtesy to give and receive information to a wide range of individuals;
• Ability to identify data discrepancies and rectify problems requiring attention;
• Language: Fluency in both oral and written communication in English

Competencies:

• Supply Chain Management and Optimization: Displays aptitude at monitoring and reporting on supply chain operations to enable teams to efficiently assess the performance and sustainability of current networks.
• Planning, Project & Resource Mgmt: Supports the planning, forecasting & resource management efforts of own team by collecting data from diverse sources.
• Information Management & Reporting: Collates accurate and timely information and data to enable informed decision making on reporting within individual unit and consequently the greater humanitarian community.
• Market Analysis, Contracting and Operational Execution: Ability to collect and collate necessary information to enable WFP to make informed operational decisions.
• Warehouse and Inventory Management: Demonstrates ability to carry out day to day activities around warehouse and inventory management in a manner that complies with WFP’s operational warehouse procedures.
• Technical Assistance and Coordination: Demonstrates awareness of the importance of technical assistance and coordination with key stakeholders and an ability to carry out logistics activities, respecting individual mandates and programme priorities.

Note:

• Female applicants and qualified applicants from developing countries are especially encouraged to apply
• WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

How to Apply:

All candidates who wish to join the United Nations World Food Programme (WFP) in the aforementioned capacity should apply online at the online portal link below.

Click Here

Deadline: 30^th December 2022 

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