Finance and Administrative Assistant NGO Jobs – Infectious Diseases Institute (IDI)

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Job Title:  Finance and Administrative Assistant   

Organisation: Infectious Diseases Institute (IDI)

Duty Station:  Kampala, Uganda

 

About US:

Infectious Diseases Institute (IDI) is an independently governed institute within the College of Health Sciences at Makerere University and has the mission “To strengthen health systems in Africa, with a strong emphasis on infectious diseases, through research and capacity development.” IDI has operations across Uganda as well as in a number of other African countries and has a staffing of over 1,000 managing multiple projects in research, clinical services, public health and training.

 

Job Summary:  The Finance and Administrative Assistant will provide finance and administrative support to the project activities and logistics. He will work together with the Finance and Administrative department to follow up payments, support real time tracking of payments, ensure payments are posted within the Transaction details and reconciliations done monthly.

 

Key Duties and Responsibilities:

  • Ensure required preapprovals and other supporting documents are secured in advance of incurring an expense.
  • Prepare, review and advise on procurement requests, and coordinate with procurement department for timely delivery of goods and services
  • Prepare and assist to prepare financial and logistics reports to track and reconcile transactions.
  • Process payments for staff and non-staff facilitation in a timely manner.
  • Provide oversight on timely submission of accountabilities and ensure that the entire process is automated.
  • Tracking Program budgets to ensure that there isn’t over or under expenditure.
  • Review transaction details and ensure that all expenses are captured in the right period.
  • Research on financial compliance topics and ensure the full compliance of financial transaction with country laws, donor regulations and Infectious Diseases Institute policies and procedures.
  • Work with the Finance team to ensure that transactions paid out in a particular month are posted in that very month to ensure accurate reporting in the department’s projects.
  • Ensure that the department is tax compliant especially Withholding tax and Pay As you Earn as we process supplier payments through Mobile money and facilitator payments respectively.
  • Any other duties as may reasonably be assigned from time to time under the GHS Program Department.


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Qualifications, Skills and Experience:

  • The applicant must hold a Degree in a Business Administration, Finance and Accounting, Social sciences, Development studies or any other related course
  • At least three years of working experience
  • Knowledge on use of mobile money payment systems
  • Critical analytical skills
  • Experience with working in emergencies
  • Flexibility, teamwork, and professionalism
  • Excellent skills in interpersonal and organizational relations
  • Ability to work independently in a multicultural environment.
  • Experience in working with various Implementing partners and District and MOH authorities.
  • Excellent skills in Ms office

 

How to Apply:

All suitably qualified and interested applicants should apply online at the link below.

 

Click Here

 

Deadline: 3rd January 2023

 

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