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Job Title: Logistics Officer

Organisation: United Nations World Food Programme (WFP)

Duty Station: Tororo, Uganda

About US:

United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their lives. On average, WFP reaches more than 80 million people with food assistance in 80 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to food and contribute to lasting solutions, especially in many of the world’s most remote and fragile areas.

Job Summary: To provide effective hub management and operational support to field supply chain operations, following an effective and integrated supply chain approaches meeting the food assistance needs of beneficiaries and service provision requirements for partners.

Key Duties and Responsibilities:

Under the direct supervision of the Head of Logistics Operations, the incumbent will be required to undertake the following: –

• Contribute to the development and implementation of supply chain plans and procedures, in line with the global WFP supply chain strategy and regional/functional strategies, policies and plans, to achieve operational cost efficiency, agility, reliability, quality and to support national capacity strengthening.
• Manages logistics operations including all logistics assets in order to ensure timely and cost effective delivery of WFP cargoes including coordination of logistics operations with other organizations and provide logistics support to on-going air, land, sea, or rail operations as appropriate/required.
• Ensures WFP warehouses as managed in accordance to WFP guidelines with effective commodity management and quality control and maintains accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained.
• Establishes regular reporting protocols tracking logistics operational movements and distribute them according to requirements and ensures the integrity of transport information, including commodity tracking in WFP standard systems.
• Advises on logistics management and structures and staffing levels to ensure that they are at all times adequate to meet the requirements of the logistics strategy.
• Support supply chain projects & initiatives, operational day-to-day activities in compliance with the established supply chain strategies, policies, procedures, and controls, and following corporate standards, contributing to quality control, loss prevention, risk mitigation and cost effectiveness. Organizes, leads and participates in regional logistics meetings including the local transport committee
• Support monitoring supply chain activities to check that appropriate internal controls are followed to increase the day-to-day efficiencies and overall performance of supply chain operations; including management of service providers/vendors, transport, and warehouse operations to promote safe, efficient planning and execution of WFP operations.
• Conduct portions of financial analysis and budget reviews, drawing out recommendations to the supervisor for maximizing use of resources and effectiveness of supply chain operations. Contribute to the implementation of supply chain operations, initiatives, and services to ensure a timely, cost-effective, and integrated approach with core activities and services.
• Determine specific supply chain activities & budgetary requirements to support the overall Supply Chain strategy to support CO CSP identifying structure(s), capabilities and resourcing required for both CBT and in-kind.
• Conduct portions of market analysis and supply chain network mapping to support wider analytics on the selection of an appropriate operation modalities to improve supply chain performance. Collect and analyse data and put together reports highlighting opportunities for improvement and effective operationalization of supply chain within the area of responsibility.
• Prepare accurate and timely reports or support preparation of dashboards and other visual materials on supply chain activities for supervisor’s review to contribute to informed decision making and consistency of information presented to the stakeholders.
• Guide support staff, acting as a point of referral and supporting them with analysis and queries. Identify and build productive relationships and support capacity building of WFP staff and partners for efficient and effective delivery of humanitarian assistance to beneficiaries.
• Ensures adequate logistics preparedness through contingency planning and continuous logistics preparedness reviews, contributes to preparedness actions and supports rapid emergency response to deploy food and resources at the onset of the crisis.
• Supervises staff within the hub, ensuring that all staff are adequately trained, and identify any additional training needs to achieve high working standards and supports logistics staff in other offices 16. Any other related tasks as required

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Qualifications, Skills and Experience:

• The ideal applicant must hold a university degree in any of the following disciplines: Procurement, Logistics, Supply Chain, Finance, Business Studies, Economic or any related field;
• At least five years working experience in Procurement, Logistics, or Supply Chain;
• Experience in Logistics work routines and methods;
• Experience with progressive electronic and digit
• Proficiency in both written and oral English
• Experience coordinating service providers’ contract execution.
• Experience arranging supplier deliveries and the discharge of WFP vessels (rail, air, or sea).
• Experience in evaluating offers and writing proposals.
• Experience in report writing.

Competencies:

• Supply Chain Management and Optimization: Demonstrates ability to design basic supply chain networks, including appropriately assessing and escalating challenges to ensure that WFP is able to provide consistent and uninterrupted service to its beneficiaries and partners.
• Planning, Project & Resource Management: Collects and analyses relevant technical data from diverse sources to forecast operational needs under various scenarios and makes evidence-based proposals.​
• Information Management & Reporting: Liaises with internal and external stakeholders to consolidate preliminary data analysis, draft reports and disseminate information that represents concerns and trends.
• Market Analysis, Contracting and Operational Execution: Demonstrates ability to collect market information and process and analyse proposals in line with WFP standard rules and regulations in order to deliver efficiently.
• Warehouse and Inventory Management: Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.
• Technical Assistance and Coordination: Demonstrates abilities to provide basic technical advice and maintain effective (inclusive, collaborative, unified) logistics coordination mechanisms with humanitarian partners and other relevant stakeholders.

How to Apply:

All candidates who wish to join the United Nations World Food Programme (WFP) in the aforementioned capacity should apply online at the online portal link below.

Click Here

Deadline: 18^th November 2022

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