Travel and Logistics Officer NGO Jobs – Church World Service (CWS)

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Job Title: Travel and Logistics Officer

Organisation: Church World Service (CWS)

Duty Station:  Kampala, Uganda

Reports to:  Senior Travel and Logistics Officer

Grade Level: Grade 5, Officer, National

 

About US:

Church World Service (CWS) is a not-for-profit, faith-based organization transforming communities around the globe through just and sustainable solutions to hunger, poverty, displacement and disaster. CWS does not discriminate on the basis of race, color, religion, sex, national origin, gender identity, genetic information, age, disability or veteran status in employment or in the provision of services.

 

Job Summary: This position is primarily responsible for the coordination and follow-up of logistics for all CWS travel, as well as preparing travel itineraries of official CWS staff travel in accordance with the CWS standard operating procedures within Sub Sahara Africa and Internationally.

 

Key Duties and Responsibilities:

Travel and Logistics

  • Requests for domestic and international flight schedules, itineraries, bookings, and tickets from local travel agents for efficient and cost effective travel.
  • Works with Programs Management and other travelers to plan and execute all confirmed travel.
  • Works with relevant embassies to obtain visas for staff travel, makes hotel reservations when required, coordinates ground transportation and other travel arrangements for CWS staff and visitors.
  • Prepares travel authorizations for all travelling staff.
  • Maintains updated shared logistics resources.
  • Regularly reviews all issues raised in the issue logs after travel is complete, makes follow up with the vendors and updates the log with feedback.
  • Works directly with Logistics officers in region offices on required logistics work.
  • Conducts site assessments in processing locations when required.

Budgeting

  • Maintains updated travel costs for all regions.
  • Participates in annual travel budget costing and preparation.
  • Monitors travel budget in the assigned locations and reports any additional costs.

Vendor Management

  • Maintains a tracking system for all partner Invoices across the sub offices to ensures they are captured and processed in a timely manner.
  • Use ERP system to raise requisitions, review payments and reconcile vendors.
  • Works closely with Procurement and Accounts to ensure vendor payments are processed as per policy.
  • Conducts vendor reconciliations on a quarterly basis.
  • Regularly reviews travel expenses while renegotiating with vendors for competitive rates.
  • Reviews CWS trip reports and communicates follow-up items to the Senior Travel and Logistics Officer.
  • Reviews monthly invoices for local taxi service providers, ensures correct rates are being charged and also identifies local versus regional travel expenses.
  • Performs other duties that may be assigned to ensure the logistical support of operations related to official travel and other program objectives.
  • Work collaboratively with the Logistics team in Nairobi.


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Qualifications, Skills and Experience:

  • The ideal applicant must hold a Bachelor’s Degree or equivalent in Business Administration, Public Administration, or four (4) years working experience required in lieu of a Bachelor’s Degree.
  • At least four years of paid work experience is required.
  • Administrative experience in Supply Chain is required.
  • Knowledge in Amadeus booking tool is preferred.
  • Demonstrated written and verbal English skills;
  • Demonstrated computer skills, especially Microsoft Excel;
  • Demonstrated organizational and time management skills;
  • Demonstrated strong communication skills.
  • Demonstrated interpersonal relations
  • Demonstrated ability to manage heavy workload
  • Strong English communication skills, both written and oral.
  • Ability to work in a multi-cultural environment required.
  • Commitment to diversity, equity, and inclusion and willingness to support CWS’ Platform on Racial Justice as a CWS employee required

 

How to Apply:

All suitably qualified candidates should apply online at the link below.

 

Click Here

 

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