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Job Title: Administration Assistant (No Experience NGO Jobs)

Organisation: Marie Stopes Uganda (MSU)

Duty Station:  Kampala, Uganda

About US:

Marie Stopes Uganda (MSU) is an NGO registered in Uganda. We are affiliated to Marie Stopes International. For over 20 years, Marie Stopes Uganda (MSU) has been working to provide voluntary family planning (FP) services to thousands of men and women across the country. MSU is the largest, most specialized private FP and reproductive health (RH) organization working in every district of Uganda with approximately 30% of modern contraceptive market share.

Job Summary:  Reporting to the Administration Officer, the purpose of this role is to provide high quality receptionist services to  MSUG main office. Reflecting our values and brand s/he will be the face of Marie Stopes as they arrive and leave. S/he will work in close collaboration with all departments and will be responsible for ensuring efficient running of the front desk, the appropriate documentation of all deliveries and out-going correspondence, effective organisation of the meeting room schedule and provision of administrative and clerical support to the Administration Office.

The Admin Assistant will be required to demonstrate MSUG’s core values of:

• Client Centred: dedicated to our clients and work tirelessly to deliver high quality, high impact services that meet clients’ individual requirements.
• Courageous: Have the courage to push boundaries, make tough decisions and challenge others in line with our mission.
• Mission Driven: With unwavering commitment, we exist to empower women and men to have children by choice, not chance.
• Accountable: Ownership of our actions and focus on results, ensuring long term sustainability and increasing the impact of the Partnership.

Key Duties and Responsibilities:

Front office administration (Support Office)

• Tidy and clean reception area with information on walls and table
• Clear and helpful telephone reception
• Management of all mail flow (courier and post) with all in and out recorded
• Receive visitors and ensure they are attended to
• Place international and official telephone calls on behalf of staff and ensure that accurate records are kept

Provide Administrative Assistance to the Admin team

• Control inventory relevant to the reception area.
• Receive and submit invoices for payment to the finance office.
• Supervise the kitchen area by ensuring tidiness and cleanliness.
• Assist in organising trainings, workshops and conferences

Coordination of SO logistics

• Meeting room register set up and maintained on intranet
• Support meeting organization at the Kampala office
• Monitor staff availability at the office and organise catering
• Assist in the day-to-day efficient operation of the office
• And any other duties assigned by the Admin office from time to time.

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Qualifications, Skills and Experience:

• The ideal applicant must hold a Bachelor’s Degree in Business Administration, Office Management, Development Studies or any other related discipline.
• Warm and cheerful personality
• Customer service orientation
• Professional personal presentation
• Demonstrated experience in a busy organisation with staff based in multiple locations
• Knowledge of or ability to learn and adapt to organizational policies, systems and procedures
• Ability to work with little or no supervision
• A team player with good interpersonal and communication skills
• Highly organised and confidential

How to Apply:

All candidate should apply online at the link below.

Click Here

Deadline: 30^th November 2022

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