Fresher HR/ Finance Assistant NGO Jobs – Medecins Sans Frontieres (MSF)

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Job Title:   HR/ Finance Assistant (Fresher Jobs)  

Organisation: Medecins Sans Frontieres (MSF)

Duty Station:  Kampala Ebola Coordination, Kampala, Uganda

Start of work: November 2022

 

About US:

Medecins Sans Frontieres (MSF) is an international independent medical humanitarian organization that delivers emergency aid to people affected by armed conflict, epidemics, natural disasters and exclusion from health care. MSF offers assistance to people based on need irrespective of race, religion, gender, or political affiliation.

 

Job Summary:  The HR/ Finance Assistant will execute administrative tasks and do follow up of project accountancy, according to administration manager’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources.

 

Key Duties and Responsibilities:

  • Execute administrative and legal related tasks, under supervision of the Emergency Finance/ HR Coordinator checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.
  • Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability.
  • Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
  • Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management.
  • Update Social security & Tax office employee files in order to meet legal requirements and duties.
  • Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll. Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF ’s interests.
  • Follow up all expiring rental contract dates and ensure timely updates to management
  • Assist in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
  • Process the payment to suppliers and keep strict on all documentation involved, informing the Emergency Fin/ HR Co of any sort of disparity.
  • Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.
  • Make all administrative information available to the staff (posting, meetings, etc.)
  • Support the E-Fin/HR Co in translating documents into local language. Assists in meetings upon request.


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Qualifications, Skills and Experience:

  • The applicant must hold a finance, business or administration related diploma.
  • Two years of previous experience. Having worked in MSF or other NGO’s is desirable
  • Essential computer literacy (word, excel, internet)
  • Qualities: Diplomatic, polite, Results focused, Teamwork, Flexibility, Commitment, Stress Management
  • Languages: English and local languages essential

 

How to Apply:

All interested candidates are invited to submit their application letter and a detailed CV, academic documents, work certificates merged together in a SINGLE PDF or WORD document to the HR department via email.

 

Physical applications will not be accepted due to the current Ebola outbreak. All applications must be emailed to the following address, with the subject line HR/Finance Assistant.

 

E-mail: msff-uganda-efinhrco@paris.msf.org

 

NOTE: The candidature files will not be returned. Only persons responding to the job profile will be contacted for a written test and/or interview. No monetary, goods or service offers, nor favoritism, will be tolerated in a recruiting process. MSF reserves the right to refuse any candidate having benefited from such acts. Any illicit solicitations can be reported to the justice system.

 

Deadline: 1st November 2022 by 5:00pm 

 

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