Fresher Diploma Jobs – Office Assistant – Uganda Coffee Development Authority (UCDA)

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Job Title:  Office Assistant (Fresher Diploma Jobs)

Organisation: Uganda Coffee Development Authority (UCDA)

Duty Station:  Kampala, Uganda

 

About US:

Uganda Coffee Development Authority (UCDA) was established as a public Authority and its mandate is to regulate, promote and oversee the quality of coffee along the entire value chain, support research and development, promote production, and improve the marketing of coffee in order to optimize foreign exchange earnings for the country and payments to the farmers.

 

Job Summary: The Office Assistant/Support Staff will be responsible for managing the front office and receiving the organization clients and all aspects of general office coordination.

 

Key Duties and Responsibilities:

  • Perform, general clerical duties to include photocopying, faxing, mailing (sign for and distribute courier packages) filling, compiling transcribing and making project meeting appointments with relevant stakeholder.
  • File and retrieve project documents, records and reports and maintain hard copy and electronic filing system for the organization.
  • Maintain and distribute organization staff weekly travel schedules.
  • Deliver mail and documents to relevant office/place
  • Maintain an outgoing and incoming mail register
  • Photocopy documents and ensure the photocopier and other office equipment are used properly and kept in working conditions.
  • Serve tea to all staff of the PMU and during meetings
  • Organize and manage the Project coordinator calendar, and interaction with the PMU, UCDA and other key stakeholder.
  • Open, sort and distribute incoming correspondence, including Faxes and emails.
  • Work closely with the Administration and Logistics officer, assist in special events, commissioning of works, project launch and annual review workshops etc.
  • Carry out other duties as may be assigned by the supervisor.


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Qualifications, Skills and Experience:

  • The applicant must hold a Diploma in Arts, Law, Social Sciences, Development Studies
  • One year of working experience in secretarial works in a reputable dynamic private sector organization.
  • Knowledge of International relations and clerical work.
  • Excellent communication skills both orally and written.
  • Excellent interpersonal and leadership skills.
  • Knowledge of MS office packages.
  • Records / data management skills.
  • Ability to prioritize and plan effectively.
  • Ability to multitask and cope with pressure at work.
  • Good Customer and interpersonal relations

 

How to Apply:

All suitably qualified and interested candidates should submit their applications, accompanied by a detailed CV, copies of both academic and professional certificates and testimonials, names and addresses of three reputable referees, contact details (e-mail, telephone) to ucda_hr@ugandacoffee.go.ug

 

Deadline: 20th December 2022

 

For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

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