2 UN Non-Staff HR Assistant Jobs – United Nations World Health Organization (WHO)

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Job Title:   Non-Staff HR Assistant (2 UN Jobs)

Organisation: United Nations World Health Organization (WHO)

Duty Station:  Kampala, Uganda

 

About US:

The World Health Organisation (WHO) is the directing and coordinating authority for health within the United Nations system.  WHO is responsible for providing leadership on global health matters, shaping the health research agenda, setting norms and standards, articulating evidence-based policy options, providing technical support to countries and monitoring and assessing health trends.

 

Job Summary: As a result, there is need to strengthen HR service delivery at the WCO. WHO is therefore recruiting two HR Assistants to provide support and services in the preparation of pre-requisites and the initiation of Human Resources related transaction in GSM (position classifications, recruitments, appointments and change in status actions, use of Manager and Employee Self Service, conduct briefing on HR issues) to both managers and staff members to perform GSM transactions in accordance with WHO rules, regulations and policies.

 

Key Duties and Responsibilities: The Human Resources Assistant reports to the NPO/Operations Officer, and perform the following GSM duties :-

He/she assists in providing relevant HR information and initiating transactions in GSM in the following areas:

  • Initiate position actions (Position classification and reclassification actions);
  • Initiate Hiring and staffing actions, including requesting vacancy notices and hiring of consultants and APWs to individuals through the Procurement module.
  • Contract Management (appointments, extension of appointments, separation actions) changes in status actions.
  • Advise on possible reasons of HRAP rejections.
  • Provide support to Staff in initiating TRs for statutory travels (Processing of staff entitlements);
  • Provide support to Staff in the use of the staff self-service module (GSM end-users).

Monitoring and reporting of HR Actions:

  • Through regular reporting, he/she will monitor transactions initiated, appointments coming to an end and that need to be extended, separation actions for a timely action on the part of managers and staff.
  • He/she will liaise with HR counterparts in HRM/AFRO and GHR to ensure a proper follow up on actions initiated at the RSU level.

Leave Administration.

  • The incumbent will serve as back up to the team members in similar or different positions within the CSU.


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Qualifications, Skills and Experience:

  • Essential: – Work requires completion of secondary school. Knowledge of general administrative and HR Policy theory and procedures.
  • Desirable: – A bachelor’s degree and training in UN/HR systems is an advantage. Proven skills in drafting and editing required.
  • Essential: – Not less than Five (5) years of progressive experience in Human Resources management/ support with sound knowledge of HR rules, regulation, procedures, and practices as related to the work.
  • Desirable: – Experience in other areas such as data management, HR systems, employee engagement and HR support in emergencies would be an asset.
  • Other Considerations (e.g., Physical Workplace Condition, if other than normal office environment; IT Skills; etc.)
  • Work requires the use of word processing or other software packages, and standard office equipment. Formal or self-training in the use of standard office software. Training in Oracle-based or other ERP systems an asset.
  • Work requires the use of word processing facilities to create, edit, format and print correspondence and documents; spreadsheet and visual presentation software; e-mail and scheduling software to improve communications both internally and externally; Oracle/Global Management System (GSM) for administrative matters

 

Competencies: Generic

  • Describe the core, management and leadership competencies required – See WHO competency model – list in order of priority, commencing with the most important ones.
  • Communicating in a credible and effective way
  • Producing results
  • Fosters integration and teamwork
  • Moving forward in a changing environment

Functional Knowledge and Skills: –

  • Describe the essential knowledge and the skills specific to the position.
  • Work requires maintaining up to date knowledge on any changes to Staff Regulations and Rules as well as standard operating procedures.
  • The incumbent is also expected to maintain computer skills including skills Global Management System, to the standard of the Organization by self-study or in-house training.
  • Knowledge of WHO rules regulations, policies and practices would be an asset.

 

How to Apply:

All candidates are encouraged to apply online through the World Health Organization career portal at the link below.

 

Click Here

 

Deadline: 18th November 2022

 

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