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Job Title: Deputy Director, Administration

Organisation: United Nations Regional Service Centre Entebbe (RSCE)

Duty Station:  Entebbe, Uganda

Reports to: Director RSCE

Job Opening Number: 22-Administration-RSCE-187937-R-Entebbe (R)

About US:

The Regional Service Centre in Entebbe, Uganda (RSCE) was established in July 2010, following the adoption of General Assembly resolution 64/269. The Centre provides efficient, client-oriented and scalable services with the goal of moving transactional, non-location dependent administrative functions to the Centre from its client entities. This includes transactional elements of human resources, finance, multimodal movement and control, personnel and cargo transport and information and communications technology (ICT) support.

Key Duties and Responsibilities:

Support the implementation of RSCE mandate

• Contributes to the effective and efficient implementation of RSCE mandate through coordination with client Entities.
• Serves as the adviser to the Director RSCE on all matters pertaining to the management of the Centre.
• Monitors the RSCE budget and ensure the Center has the requires financial resources for mandate implementation.
• Contributes to the overall running of RSCE by producing timely and relevant Key Performance Indicators (KPI) reports to inform the performance of the Centre.
• Oversees the Regional Training Centre
• Ensure acquisition and management of all RSCE properties
• Manages the Centre in the absence of the Director by providing the necessary support and advice to all key stakeholders

Internal Management

• Coordinates the budgeting process in RSCE by ensuring timely preparation, submission, and implementation of the Budget.
• Oversees and ensures that the Centre has the require human resources commensurate to its smooth running of operations
• Coordinates overall asset management of RSCE by validating the main asset management plan for the Centre.
• Maintains effective communication with UN headquarters and client missions on cross cutting issues.
• Provides strategic reports on RSCE operations through the Governing bodies such as the Client Board and the 3. Steering Committee.
• Provides overall support and guidance to the management of the Regional Training and Conference Centre.
• Implements, manages and oversees proper archives and document management system.
• Identifies broad strategies required for the development and implementation of the RSCE’s work programme.
• Ensures development, preparation, coordination and monitoring of RSCE overall work plans, when appropriate.
• Coordinates RSCE response to Audit recommendation as appropriate.
• Participates in risk assessment analysis by coordinating the Center’s overall response to the main operational risks identified.
• Ensures the provision of guidance, performance evaluation, supervision and mentoring to all administrative support and other staff in the areas of his/her responsibility.
• Ensures RSCE facilities are up and running, maintained, and space allocated efficiently to support RSCE operations.
• Supports the Director of RSCE when preparing and presenting the budget before legislative bodies, providing information and clarification in support of budget proposals.
• Performs related duties as may be required by the Director RSCE e.g., provides briefing to visiting senior officials on visit, administrative and technical support activities, etc.

Other duties

• Performs other related work as required.

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Qualifications, Skills and Experience:

• Advanced university degree (Masters or equivalent) in business or public administration, human resources management, finance, accounting, or related area. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
• A minimum of fifteen (15) years of progressively responsible experience in administration, human resources management, finance, budget, logistics related field is required.
• Management experience with responsibilities in budget, finance and Human Resources management is required.
• Experience with the provision of service delivery and support to client entities is desirable.
• Experience in implementing UN administrative, financial, logistics or information technology policies, practices and procedures is desirable.
• Experience in the management of an Office, which is geographically decentralized is desirable.
• Supervising a large office, unit or section within the United Nations system or another comparable large Organization comprising various functions is required
• English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of French is desirable. Knowledge of another official United Nations language is an advantage.

Competencies

• Professionalism: Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
• Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
• Leadership: Serves as a role model that other people want to follow. Empowers others to translate vision into results. Is proactive in developing strategies to accomplish objectives. Establishes and maintains relationships with a broad range of people to understand needs and gain support. Anticipates and resolves conflicts by pursuing mutually agreeable solutions. Drives for change and improvement; does not accept the status quo. Shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.
• Empowering others: Delegates responsibility, clarifies expectations, and gives staff autonomy in important areas of their work. Encourages others to set challenging goals. Holds others accountable for achieving results related to their area of responsibility. Genuinely values all staff members’ input and expertise. Shows appreciation and rewards achievement and effort. Involves others when making decisions that affect them..
• Judgement/decision making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly. Gathers relevant information before making a decision. Considers positive and negative impacts of decisions prior to making them. Takes decisions with an eye to the impact on others and on the Organization. Proposes a course of action or makes a recommendation based on all available information. Checks assumptions against facts. Determines that the actions proposed will satisfy the expressed and underlying needs for the decision. Makes tough decisions when necessary.

No Fee: The United Nations does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, or training). The United Nations does not concern itself with information on applicants’ bank accounts.

How to Apply:

All candidates who wish to join the United Nations should apply online at the link below.

Click Here

Deadline: 29th October 2022

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