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Job Title: Procurement Officer

Organisation: United Nations World Food Programme (WFP)

Duty Station:  Kampala, Uganda

 

About US:

United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their lives. On average, WFP reaches more than 80 million people with food assistance in 80 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to food and contribute to lasting solutions, especially in many of the world’s most remote and fragile areas.

 

Job Summary: The Procurement Officer will collect, analyse and report on information to maximise efficiency of procurement operations and activities.

 

Key Duties and Responsibilities:

• Contribute towards the development of procurement plans and processes ensuring compliance with wider procurement policies and WFP standards.
• Support or manage procurement programs and operational activities, (e.g. issue tenders, evaluate offers and negotiate/award contracts), following standard processes to contributing to successful procurement of food and non-food commodities or services.
• Track and analyse data to provide recommendations for process improvement.
• Collate data and contribute to preparation of accurate and timely reports of procurement activities, to contribute to a WFP wide view that enables informed decision making and consistency of information presented to stakeholders, leading to performance optimization.
• Collate information and draft appropriate responses to recommendations to support auditing of procurement activities and ensure conformity with compliance rules.
• Work in close collaboration with internal counterparts and external partners including suppliers, superintendents, companies, etc to align procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.
• Support training of WFP staff to take a strategic and proactive approach to the procurement of food and non-food commodities and services, for example designing and reviewing training materials.
• Guide and supervise more junior staff, acting as a point of referral and supporting them with more complex analysis and queries.
• Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy food and needed goods and services to affected areas at the onset of the crisis.
• Act in an assigned emergency response capacity as required to meet emergency food assistance needs.
• Other as required.

 

WFP Leadership Framework: Common Standards Of Behaviour

• Leads by Example with Integrity

Upholds WFP values, principles, and standards:

• Demonstrates and encourages others to uphold the WFP values, principles and standards Respects others and values diversity:
• Values diversity using respectful and inclusive language, and encourages others to do the same Stays focused and calm under pressure:
• Stays focused and calm when under pressure and encourages others to do the same

Demonstrates humility and a willingness to learn: 

• Shows humility and a willingness to learn and share knowledge, frequently seeking and acting on feedback, and taking up opportunities to develop
• Drives Results and Delivers on Commitments

Delivers results for maximum impact:

• Holds self and/or others accountable for the delivery of results Delegates appropriately:
• Delivers results against delegated tasks and seeks guidance and support where needed Adapts readily to change:
• Responds readily to change adjusting work as needed
• Fosters Inclusive and Collaborative Teamwork
• Is inclusive and collaborative: Promotes inclusive teamwork and psychological safety by sharing ideas and openly raising issues

Gives timely and constructive feedback:

• Supports development for others by giving timely and constructive feedback

Builds and shares new perspectives:

• Listens attentively to others to capture, learn, build and share new perspectives
• Applies Strategic Thinking

Communicates and fulfils WFP’s vision:

• Fulfils WFP’s vision and is able to explain how their objectives support the vision

Embraces curiosity and new ways of doing things:

• Demonstrates curiosity, and proposes new ways of doing things when relevant Analyses and evaluates data:
• Gathers data and shares knowledge to inform team decision making

Considers the impact of decisions:

• Implements decisions and asks questions to understand the impact for wider objectives
• Builds and Maintains Sustainable Partnerships
• Builds partnerships: Builds partnerships by seeking out opportunities to work with others

Collaborates to deliver common objectives:

• Collaborates with partners by sharing information and working together to deliver common goals

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Qualifications, Skills and Experience:

• The ideal candidate must hold an Advanced University degree in Economics, Commerce, Business Administration, Engineering, Legal or Accounting or other relevant field, or First University degree with an additional relevant work experience and/or training/courses.
• At least eight years of progressive work experience in procurement particularly goods and services procurement, with experience in coordinating procurement activities in large operations
• International Professional: Fluency (level C) in English language. Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or WFP’s working language, Portuguese.
• Fluency (level C) in English language and the duty station’s language, if different.

 

Desired Experiences For Entry Into The Role

• Experience with procurement activities (purchasing, vendor research, etc.).
• Experience conducting cost analyses.
• Experience working with vendors or other partners.

 

Competencies:

• Tendering & Contracting: Demonstrates ability to establish and manage small contracts/ portions of larger contracts that enhance the value WFP obtains from its engagements (e.g., cost, efficiency, quality).
• Vendor Management: Demonstrates working knowledge and understanding of the supplier network and business needs to effectively select vendors that meet the selection criteria.
• Commodity/Product/Service Intelligence: Selects appropriate products and/or services in own area based on a basic understanding of sources, country requirements, and public procurement principles/practices.
• Systems & Reporting: Demonstrates strong understanding of procurement systems, Corporate operating System and tools to conduct range of analyses and generate reports to drive decision making.
• Ethics & Compliance: Demonstrates ability to collect, collate and report records relating to ethics and compliance to assist in the analysis of audit findings.

 

How to Apply:

All candidates who wish to join the United Nations World Food Programme (WFP) in the aforementioned capacity should apply online at the online portal link below.

 

Click Here

 

Deadline: 28th October 2022

 

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