Human Resource and Administration Officer NGO Jobs – Youth Alive Uganda

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Job Title:   Human Resource and Administration Officer  

Organisation: Youth Alive Uganda

Duty Station:  Uganda

 

About US:

Youth Alive Uganda is the leader in innovative children, adolescents and youth integrated development programming since 1993. Youth Alive Uganda is a registered youth led and children/youth focused NGO that implements children and youth integrated development programs across the country in four thematic areas; Health, Livelihood, Education, Human rights and skills Development and Mentorship.

 

Job Summary:  The Human Resource and Administration Officer is responsible for ensuring that the day to-day HR and Administration activities are performed in accordance with YAU policies, procedures and HR best practices. The position reports to the HR / Admin Manager and works closely with the Finance and operations advisor to ensure effective and efficient HR and admin services are provided to support staff and program activities.

 

Key Duties and Responsibilities:

  • Under the guidance of the HR / Admin Manager, participate in the recruitment process for local recruitments as required and ensure HR recruitment policies and procedures are consistently followed.
  • In coordination with the HR Manager and sector heads ensure all new staff have been properly oriented and proper documentation done.
  • Act as focal point to receive staff concerns about their compensation and benefits and respond to queries in regard to salary, benefits and others.
  • Facilitate and provide guidance for resolving minor employee relations issues at all times across the 12 districts.
  • Support with performance management and ensure targets for every staff are set, reviews of the targets done and the appraisal conducted on a timely basis and all this documentation filed.
  • Maintain accurate and up to date personnel records of all employees including orderly archiving.
  • Support in the organizing of staff team building events in coordination with the HR manager

Administration

  • Ensure staff timesheets are provided on time for timely processing of their salaries.
  • Ensure staff are taking their leave in accordance to the YAU policy on leave and maintain proper documentation of the leave records.
  • Ensure offices are cleaned on a regular basis and supplies available for staff across all the 12 district offices.

Reporting

  • Submit regularly as required, information to HR / Admin Manager for HR Metrics preparation
  • Update and submit regularly staff leave tracking
  • Submit all recruitment reports for all recruitments done in the OVCNWA.
  • Maintain proper records for all correspondences
  • Perform other relevant duties as assigned (of a similar nature or related and in the interest of the organization)

Exit Management

  • Work closely with supervisors to ensure exit interviews are offered to all staff and data is documented, and shared with management.
  • Ensure that staff are removed from the Health Insurance scheme and GPA schemes accordingly
  • Develop and maintain reports to update and finalize terminal benefits
  • Perform other duties as needed or requested by the HR / Admin Manager.


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Qualifications, Skills and Experience:

  • The applicant must hold a Bachelor’s degree in Humanities or Business Administration or Post graduate training in Human Resource Management is an added advantage.
  • Three years of relevant professional experience in human resources management
  • Extensive knowledge and experience of managing a payroll, preferably
  • Previous experience working with an international /local NGOs in a cross-cultural setting, preferably in the HR or Administration sector.
  • Remains productive when under pressure.
  • Works collaboratively with team members to achieve results.
  • Relates and works well with people of different cultures, gender and backgrounds.
  • Flexibility and prepared to work additional hours, flexibility to continuously re-prioritize
  • Ability to multi-task. Ability to create a welcoming and comfortable environment for all staff members
  • Ability to work both independently and as part of a team;
  • Able to respond rapidly to changing environments, yet remain productive and focused;
  • Excellent written and verbal communication skills
  • Excellent Microsoft Office packages – Word, Excel, and Outlook.
  • Ability to maintain the highest degree of discretion and confidentiality of HR information

 

How to Apply:

All interested candidates should send their application letters (a page) and resumes (Max, 3 pages) in a SINGLE PDF DOCUMENT to careers@youthaliveuganda.org The subject of the email should contain; Job title, name of candidate and duty station.

 

NB: No academic papers required at this stage. Hand-delivered applications will not be considered.

 

Deadline: 21st October 2022

 

For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

 

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