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Job Title: Grants and Compliance Officer

Organisation: Uganda Women’s Effort to Save Orphans (UWESO)

Funding Source: United States Agency for International Development (USAID)

Duty Station:  Mbale, Uganda

About US:

Uganda Women’s Effort to Save Orphans (UWESO) is an indigenous Non-Governmental Organization registered with the Uganda NGO Board and is committed to improving the quality of life of orphans and other vulnerable children.

About USAID Project:

The USAID Orphans and Vulnerable Children North East Region (OVC North East) Activity is a five-year Activity to prevent new HIV infections and reduce vulnerability among orphans and vulnerable children (OVC) and adolescent girls and young women (AGYW) in selected districts of Uganda. The strategic objective supports Government of Uganda’s (GOU) multisector strategies and priorities for HIV mitigation and prevention, with an emphasis on minimizing negative impacts of HIV on OVC and AGYW, addressing social, behavioral and structural drivers of HIV, and improving access to comprehensive sexual reproductive health (SRH) services to prevent new infections. Subject to availability of funds, the United States Agency for International Development (USAID) intends to provide approximately $9,901,234 in total life of activity funding to implement this activity.

Job Summary: The jobholder primarily ensures that the organization conducts its business processes in compliance with laws and regulations, professional standards, international standards, and accepted business practices. Continually update the risk management framework to assist UWESO, USAID OVC North East Activity in its realization of business objectives and continual development. This Position will ensure that effective controls are in place and will mitigate the risk of fraud or misuse of project funds and assets; will validate and review program activity implementation and will help improve and strengthen overall financial, operational and human resource management.

Key Duties and Responsibilities:

• Work closely with other members of the grants management team to develop and implement grants management systems
• Carry out the financial reviews and project audits processes of grantees to ensure compliance with donor requirements.
• Develop and operationalize risk and compliance assessment tools and facilitate the implementation across all project activities and the field offices. Conduct project reviews, compliance checks and present reports to the Chief of Party.
• Working closely with UWESO’S Grants and Compliance Manager, develop, implement, and monitor a risk-based internal audit and compliance program focused on UWESO/project activities.
• Provide objective and professional review of the extent of implementation of UWESO policies and procedures.
• Review and report on the current degree of compliance exercised by the USAID OVC North East Activity with regard to UWESO’s policies and procedures manual as well as USAID rules and regulations.
• Periodically assess the quality of procurement, finance, human resources and monitoring and evaluation record keeping and archiving. Advise and provide written recommendations for improvements in record keeping practices for audit readiness.
• Recommend improvements for effective internal control mechanisms and ensure adherence to the Uganda Country Handbook and the USAID OVC NEA Policies and Procedures Manual, and Government of Uganda Laws and Regulations
• Develop a risk matrix and compliance management work plan. Regularly test internal controls and follow up on risk matrix findings to improve the control environment and reduce risks of noncompliance and fraud.
• Conduct internal audit reviews and ensure that recommendations from the resulting audit reports are implemented timely.
• Train and support the USAID OVC NEA team on compliance with all donor requirements including PEPFAR reporting, and Government of Uganda laws and regulations.
• Develop an effective Compliance & Ethics training program inclusive of fraud prevention, whistleblower policy, conflict of interest, and USAID rules and regulations. Lead the process of policy changes/updates to be included in the on boarding trainings as well as ongoing training for all employees and managers
• Stay abreast of donor policies, procedures, rules and regulations, host country legal requirements, and inform local and global management of significant changes and regularly update project management and the Grants and Compliance Manager.
• Brief the Project Management Team on the status of ongoing compliance activities and raise any concerns, risks and recommend mitigation measures.
• Provide a semiannual status update to the field management team, the Chief of Party, and the Grants and Compliance Manager on the implementation of action plans resulting from reviews and audit findings.
• Assist with the assessment, selection, and evaluation of sub-awardees to ensure any potential risk with the organization is identified and mitigated.
• Ensure appropriate due diligence is carried out on all potential sub-grantees, including financial and operational capacity assessment.
• Carry out periodic checks on a sample of USAID OVS NEA’s grantees for compliance with financial reporting, requirements of the grant manual and subgrant agreement, USAID rules and regulations and internal controls. Recommend and document improvements as needed.
• Participate in subrecipient audits and assist with follow-up and closure of audit findings.
• Contribute to USAID OVC NEA Activities Sub-recipient’s management capacity including provision of input to manuals, guidance, policies, procedures and training where applicable
• Perform other relevant duties as required by the supervisor

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Qualifications, Skills and Experience:

• The ideal applicant must hold a Master’s degree in the area of finance, audit, accounting or any related field required.
• Certification as a Certified Public Accountant (CPA), Chartered Accountant (CA), Certified Internal Auditor (CIA) or equivalent highly desirable
• At least five years of progressively responsible experience in a donor funded projects including 3 years’ experience with a USAID funded project in areas of financial compliance, audit, internal audit, accounting, and risk management is required;
• Strong knowledge of USAID regulations and policies, and the Government of Uganda tax and employment laws;
• Excellent interpersonal and communication skills;
• Able to prepare effective presentations and reports leading to changes in practice;
• Proven ability to work collaboratively with a diverse team of professionals;
• Proficiency in online accounting software, especially Navision;
• Willingness to travel to areas covered by the project as needed.

How to Apply:

All Qualified and interested candidates should apply online at the link below.

Click Here

Deadline: 28^th October 2022

We shall only respond to shortlisted candidates. All invitations for interviews will be done formally.

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