Job Title: Front Desk Officer/Triage Assistant
Organisation: Makerere University Joint AIDS Program (MJAP)
Duty Station: Kampala, Uganda
Reports to: Administrative Officer
About US:
Makerere University Joint AIDS Program (MJAP) is a private-not-for profit Company under Makerere University. MJAP works to build partnerships and strengthen health systems to optimally respond to HIV/AIDS, TB, Non-communicable diseases (NCDs) and other diseases of public health importance in Africa.
About the Program:
MJAP is implementing a sub-award grant from Infectious Diseases Institute (IDI), for accelerating HIV/AIDS Epidemic Control in Kampala region; with funding from the President’s Emergency Plan for AIDS Relief (PEPFAR).
Job Summary: The Front Desk officer will provide general office support to the administrative functions in attending to visitors, phone calls.
Key Duties and Responsibilities:
- Receiving visitors, correspondences (manual and electronic), distributes and relays them to the concerned people as soon as they are received.
- Providing administrative support and secretarial services including preparing operations’ requisitions, to the Program effective and smooth operations of the program. (Organize and provide documents, reports and information
- Assisting with documentation, photocopying, requisitions, etc. and the day-to-day activities to facilitate effective and smooth operations of MJAP.
- Distributing file copies of the program management meeting minutes and filing all program documents in appropriate files.
- Organize board room for meetings
- Initiating requisitions for monthly payments of program utility bills.
- Initiating requests for the clinic
- Support the clinic with data entry
- Actively participate in the clinic inventory exercise
- Any other duty assigned by supervisor
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Qualifications, Skills and Experience:
- The ideal applicant must hold a Bachelors of Business Administration, Secretarial Studies, or its equivalent
- At least three years of working experience of providing customer care services in a reputable organization.
- Good computer skills including proficiency in Excel spreadsheets, word processing, data entry experience, and internet applications
- Ability to multitask and deal with stressful situations.
- Strong team player with excellent Interpersonal, communication skills (both oral and written)
- Excellent customer care skills.
- Very good organizational skills.
How to Apply:
All interested and qualified candidates should apply via the email below clearly indicating position applied for in the subject line and submit their cover letters, a detailed curriculum vita and copies of relevant academic documents to: [email protected] addressed to;
The Human Resource Manager,
Makerere University Joint AIDS Program (MJAP).
Please ensure that your attachments do not exceed 5 MB.
We do appreciate your interest to work with MJAP. However, we regret that only shortlisted candidates will be contacted within 4 weeks after the submission deadline.
Deadline: 21st October 2022 by 5:00pm
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