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Job Title: Procurement and Logistics Officer (Fresher Job Opportunities)

Organisation: Hatches Limited

Duty Station:  Kampala, Uganda

About US:

Hatches Limited is a Ugandan Enterprise established in 2003 by legal status as a private company limited by guarantee. The company offers the following services; Poultry Breeding, Poultry Hatchery Services, Complete Animal/Poultry Feeds, Animal/Poultry Feeds inputs concentrates-additives, Grain management center -Poultry Feeds Raw Materials, Farmer Change management

Job Summary: Under the overall supervision of Hatches ltd Chief Executive Officer (CEO) and technical supervision of the Procurement and Logistic Manager, the Procurement and Logistics Officer will be responsible and accountable for ensuring the appropriate implementation of instructions, regulations and rules which govern Hatches ltd related to procurement and logistics

Key Duties and Responsibilities:

• In close coordination with the Procurement and Logistic Manager, assist with the strategic planning, implementation and monitoring aspects related to procurement and logistical needs of the Company,
• Assist with the implementation of procurement, logistics, facilities maintenance, asset administration and transport support (Fleet Management) within established internal control mechanisms,
• Liaise with all departments regarding procurement, logistics and service requirements to facilitate the consolidation of procurement (or service) requirements and the optimization of purchasing power;
• Monitor and update information/database for suppliers and contractors’ accreditations and evaluation process to ensure availability of a pool of reliable suppliers and contractors to address the needs of the company.
• Monitor and update information/database (requests and stock) of clients and offtakers to ensure availability of Hatches ltd products and services, to meet the requirements and satisfy the client needs/expectations.
• Analyze procurement requests, assist in the identification and selection of service providers and suppliers based on key parameters including but not limited to: supplier performance, quality, prices, sustainability, ethical purchasing standards and delivery of goods in view of the company’s best interests.
• Responsible for the procurement of goods, both locally and internationally, and ensure that the company’s procurement procedures are strictly followed.
• Follow-up on status of purchase orders and keep company abreast of estimated time of delivery or any changes that may affect or modify the pre-determined delivery conditions; ensure all expected merchandise is received in accordance with PO (Purchase Order) specifications, and that all goods are in good condition.
• Organize and maintain proper procurement and filing systems including related records management requirements.
• Update and maintain tracking system to account for commodities, supplies, equipment and assets for the company.
• Provide guidance to company to implement contract tracking and administration system to ensure proper tracking and monitoring of contracts/agreements procured by the Company.
• Provide support in drafting contracts agreements, including Long Term Agreements (LTAs), and ensure that proper coordination with relevant technical units/teams is adhered to prior 3 to any engagement to the contracting party;
• Contribute technical inputs for the preparation and implementation of procurement guidelines and instructions to support operations and asset administration in compliancy with Hatches ltd general instructions, policies & procedures, supplier conditions/guidelines and development partner requirements.
• Train and supervise Hatches ltd staff to ensure compliancy with established procedures
• Preparation and production of regular report as will be required;
• Review and update procurement/stock/inventory in line with company requirements.

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Qualifications, Skills and Experience:

• The ideal applicant must hold a Degree or Diploma in Procurement and/or Logistics or Business Administration
• At least two years of experience in Procurement and/or Logistics operations at a middle to senior management
• A commitment to ongoing personal and professional development.
• Knowledge of or experience in store keeping is advantageous.
• Exemplary organizational and multitasking skills.
• Outstanding communication and interpersonal skills.
• ICT knowledge including procurement software, data analysis software, Microsoft applications (word, excel, power point,…)
• Understanding of the underlying principle of the position, including duties, regulations, standards and practices among others;
• Knowledge of procurement, logistics and store keeping principles and practices.
• Knowledge of the relevant technology, procedures, practices, regulations and processes supporting efficiency in business operations;
• Proficient in the use of Microsoft Office Programs and other procurement management software.
• Developed research skills to support procurement business operations.
• Competency and skill in bid management process including but not limited to: development of procurement documents, competitive sourcing, bids evaluation, reporting, records taking/keeping.

Competencies

Corporate Aptitudes

• Demonstrates integrity by modelling the Hatches ltd values and ethical standards
• Promotes the vision, mission, and strategic goals of Hatches ltd
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
• Commitment to the principles and philosophy of the company and partners as well as government regulations and requirements.

Interpersonal Aptitudes

• Well-developed verbal and written communication skills.
• Ability to handle sensitive issues of confidential nature with tact and professionalism.
• Ability to collaborate with others to achieve agreed results and outcomes.
• Ability to work independently and as an effective team member.
• The ability to gain cooperation and assistance with clients, partners, the general public as well as employees.
• Ability to prepare coherent, logical and comprehendible correspondence and reports as required.

Functional Competencies:

• Organizes and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources and multiple reporting relationships
• Plans, coordinates and organizes workload while remaining aware of changing priorities and competing deadlines
• Establishes, builds and maintains effective working relationships with staff and clients to facilitate the provision of support.

How to Apply:

All applicants should submit the following documents in a single submission (one PDF file): Letter of motivation, CV including three references. E-mail your application to recruitments@hatchesltd.com

NB: Please do not attach copies of qualifications/diploma at this stage. Mention the position applied for and the advert code in the email subject. Only complete applications will be reviewed. All materials should be submitted via email. We regret that owing to the likely volume in applications only shortlisted applicants will be contacted.

Deadline: 27^th November 2022

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