Job Title: Office Assistant (Fresher Job Opportunities)
Organisation: Agency for Cooperation in Research and Development – Uganda (ACORD-U)
Duty Station: Uganda
Reports to: Human Resource and Administrative Officer
About US:
ACORD-U (Agency for Cooperation in Research and Development – Uganda) is an indigenous Non Governmental Organization (NGO) working for social justice and development. ACORD has been working in Uganda since 1979 with operations in over 25 districts across Uganda. The ACORD-U works in conjunction with people who have been denied their basic rights, helping to better understand, to challenge, and to change the situation in which they find themselves.
Job Summary: The Office Assistant will be closely supervised by the Administrative Officer and will provide support to the entire team in the office.
Key Duties and Responsibilities:
- Provide cleaning services to OVC West Central Activity Office, each working day and occasionally over the weekend as agreed with the supervisor to ensure a tidy and organized work environment for all employees.
- Keeping all areas of the office clean, including kitchen, clean and dry at all times. This includes washing. Dusting, polishing, emptying dust bins, and sweeping as appropriate.
- Thoroughly clean office furniture, windows, equipment (phones, copiers, printers, etc.), to remove cobwebs, dust from all surfaces and corners.
- Ensure that all cleaning materials and equipment are maintained in a safe, clean and efficient working condition and kept in the right place after use.
- Ensure the kitchen is stocked with tea, coffee, sugar, milk and other supplies; prepare tea and other refreshments for visitors as requested by the supervisor.
- With support from the supervisor, make monthly requests for supplies, receive purchases from the store and effectively use them to meet the desired goals.
- Conduct spot checks around the office and ensure that tidiness is maintained at all times.
- Ensure that the supervisor is aware of the need for repair or replacement of materials and equipment including all furniture and fittings for the satisfactory performance of assigned duties.
- To be responsible for your own health and safety and that of anybody else who may be affected by your acts or omissions.
- Ensure offices are locked up and OVC West Central Activity property is secure before leaving.
- Maintain confidentiality at all times during and after duty.
- Perform any other activities assigned by the supervisor and other staff in line with the office support function.
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Qualifications, Skills and Experience:
- The applicant for the USAID OVC West Central Activity Office Assistant job must have two years of work experience in a similar position and in a similar work environment.
- Practical experience in customer care and highly motivated about work.
- Able to work with minimum supervision
- Well-organized with ability to follow oral and written instructions
- Good command of English with strong communication and interpersonal skills
How to Apply:
All qualified and interested candidates should send CV and Application Letter to [email protected] to apply.
Deadline: 4th November 2022 by 5:00pm
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