Fresher Diploma Jobs – Administrative Assistant – African Initiatives for Relief and Development (AIRD)

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Job Title:   Administrative Assistant (Fresher Diploma Jobs)

Organisation: African Initiatives for Relief and Development (AIRD)

Duty Station:  Kiryandongo, Uganda

 

About US:

The African Initiatives for Relief and Development (AIRD) is a non-governmental, non-political, non-religious and non-profit making organization with the main aim of protecting and seeking durable solutions for Refugees and IDPs in Africa in partnership with UNHCR the UN refugee agency.

 

Job Summary: The Administrative Assistant will provide administrative support to the Accountant or Fin/ Admin Officer to ensure efficient operation of the of the Kiryandongo Medical warehouse office.

 

Key Duties and Responsibilities:

  • Ensuring that office Procedures are maintained in accordance to the project regulations & the staff contracts.
  • Receive incoming letters and ensure the delivery and dispatch of external communications.
  • Organize and maintain all relevant files or documents submitted to site office.
  • Receive office guests and give necessary hospitality and assist in responding to their inquiries.
  • Answer office land lines in communication from externals and manage the messages.
  • Take / Prepare minutes of meetings and notes of workshops or other relevant meetings.
  • Provides regular reports to the Fin/Admin Officer on matters related to Admin and ensure all admin reports are submitted to the relevant bodies in time.
  • Ensure that all office equipment & other assets are kept in good working condition.
  • Ensure Maintenance of filing system and keeps information confidential.
  • Monitor and control stationery/ utilities utilization at all level and ensure that utilizations are at all times within allocated budgets.
  • Work in close consultation with Fin/Admin Officer, prepare staff leave plan and ensure it is followed, prepare and update leave tracker accurately, monitor Staff medical issues and advise the Fin/Admin Officer about annual leave balances.
  • Distribute all communications to the staff, ensure they are correctly received and signed.


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Qualifications, Skills and Experience:

  • The applicant must hold a Diploma in Business Administration or any other business related field.
  • One to two years of clerical, secretarial, or office experience.
  • Proficient computer skills, including Microsoft Office
  • Excellent verbal and written communication skills.
  • Comfortable with routinely shifting demands
  • High degree of attention to detail
  • Data entry experience
  • Working knowledge of general office equipment
  • Strong interpersonal skills.
  • Analytical and organized.
  • Good reporting skills.
  • High level of professionalism
  • Ability to work under pressure with minimum supervision.

 

How to Apply:

All candidates should apply online at the link below.

 

Click Here

 

Deadline: 27th October 2022

 

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