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Job Title:    Administrative Assistant (Fresher Jobs)

Organisation: Living Earth Uganda (LEU)

Duty Station:  Albertine Region (Hoima, Buliisa and Kikuube Districts), Uganda

Reports to: Project Administrator

About US:

Living Earth Uganda (LEU) is a company limited by Guarantee that provides services in the areas of Natural resources and environmental management, and Social and community support that include among others livelihoods, skilling and humanitarian responses has been contracted by Total Energies EP Uganda B.V to provide agricultural support services under Tilenga Project RAPs 2-5 in the districts of Buliisa, Hoima and Kikuube.

The Overall Objective of this Project is to support farmers to access and utilize good agronomical practices so as to improve their household income levels. This project intervention builds on more than 20 years of Living Earth Uganda’s experience and presents an opportunity to engage in a wider set of challenges that will emerge as the country becomes an established Oil producing.

Job Summary:  The Administrative Assistant will perform a wide range of administrative and office support in the HR and Administration office to facilitate efficient Operations.

Key Duties and Responsibilities:  

• Procurement of stores and kitchen supplies, receiving, recording and issuing them out as required in accordance to LEU procurement policies and procedures.
• Producing monthly reports on the stores.
• Ensuring proper use and maintenance of the communication systems and office equipment(computers , email, telephone)
• Ensuring all office utility services are provided and properly accounted for.
• Keeping full and proper attendance records of all staff members, including holiday and sickness records.
• Ensuring that staff grievances and welfare needs are passed on to the Human resource department for action.
• Ensuring general cleanliness in and around the office.
• Oversee fleet concerns that includes the daily movement of the Hoima project team, mobilization of project supplies for distribution and for trainings/workshops, observance of safety & security protocols, management of drivers, and submission of the monthly Hoima Fleet Analysis.
• Responsible for accounting, and maintenance of goods/equipment for the Hoima office. This includes keeping and monitoring warehousing records of all goods that are received and distributed or released.
• Identify what goods/equipment need to be replenished, purchased and/or dispersed.
• Issue assets to Hoima staff and track them through the Asset Register but also in case of vehicles use car trackers as guided by your immediate supervisor.
• Responsible for keeping track of all supplies received and distributed through complete supporting documents.
• Ensure the Hoima team is adequately supported administratively with transport and logistics.
• Ensure that there is adequate security of assets and equipment at the project offices.
• Ensuring proper housekeeping of physical and electronic files; and that all Hoima office project assets are deployed and accounted appropriately.
• Procurement of stores and kitchen supplies, receiving, recording and issuing them out as required in accordance to LEU procurement policies and procedures.
• Producing monthly reports on the stores.
• Ensuring proper use and maintenance of the communication systems and office equipment (computers , email, telephone)
• Ensuring all office utility services are provided and properly accounted for.
• Receiving and directing visitors at the front desk.

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Qualifications, Skills and Experience:

• The applicant must hold a Degree in Business Administration or secretarial studies.
• At least one year of administrative experience in a recognized NGO.
• Excellent Customer Care skills
• Good Interpersonal skills
• Record keeping and management skills
• Must have knowledge in computer applications like Microsoft Office
• Knowledge of Data ethics
• Excellent interpersonal, networking, communication and facilitation skills
• Ability to work under pressure minimum supervision
• Excellent Multi-tasker
• Strong analytical, written and verbal communication skills with ability to write reports.
• Great attention to detail and organization skills.

How to Apply:

Applicants interested in the above positions should send their applications, detailed CVs, copies of academic certificates (certified originals to be presented at the interview and copies of the recent last 3 months’ pay) to: The attention of the Human Resource Officer at info@livingearthuganda.com with copies to swithern.tumwine@livingearthuganda.com and moses.nuwaha@livingearthuganda.com

NB: Only shortlisted candidates will be contacted. Buliisa, Hoima and Kikuube locals are encouraged to apply.

Deadline: 14^th October 2022 by 5:00pm

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