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Job Title:   Finance Associate

Organisation: Baylor College of Medicine Children’s Foundation -Uganda (Baylor-Uganda)

Duty Station:  Kampala, Uganda

About US:

Baylor College of Medicine Children’s Foundation -Uganda (Baylor-Uganda) is an indigenous not-for-profit child health and development organisation affiliated to the Baylor College of Medicine International Paediatric AIDS Initiative (BIPAI), a Network of paediatric HIV/AIDS care and treatment Children’s Clinical Centres of Excellence and international program offices in 11 countries across Africa and Eastern Europe.

Job Summary: The Finance Associate will mainly conduct accounting and financial transactions and prepare the report as per the Finance Policy and Standard Operating Procedures of Baylor Uganda.

Key Duties and Responsibilities:

Budget Monitoring Support

• Review and reconcile detailed grants listings with approved work plans and budgets.
• Monitor the budget monitoring module of the budget holders and guide them in minimizing variances.
• Review & reconcile on a bi-monthly basis a transaction listing of project expenses per donor with each budget holder and ensure correct cost allocations.
• Conduct a weekly review of staff advances, liquidate all accountabilities submitted and advise the supervisor on the long-overdue balances for follow up in line with the Baylor-Uganda financial policy.

Accounting Payments & Transactions

• Timely invoicing for all due income, especially for cost reimbursable.
• Review incoming project requisitions and supporting documents to ensure compliance with all donor requirements and proper cost allocation as per approved budgets
• Review and process payment vouchers and cheques relating to supplier’s invoices for goods supplied and services rendered
• Process program advances to staff for program activities as per the approved budget to support funds requests from donors in line with the Baylor-Uganda financial policy
• Act as an agent to bank accounts.
• Monitor all bank transactions for compliance with the Financial Control procedures.

Preparation of Annual Financial Forecasts

• Support the Financial Analyst in preparing quarterly management reports
• Prepare and link the annual activity work plan for the annual budget
• Draft quarterly expenditure proposals for the finance Manager

Reporting

• Prepare Budget-Expenditure- Analysis reports for the different Budget Holders to minimize likely under/overspends.
• Prepare accurate & complete donor periodic financial reports based on donor funding reporting requirements.
• Prepare a consolidated forex fluctuation analysis for all foreign denominated projects for Management’ review and decision making.
• Prepare monthly bank reconciliation statements

Accounts Record Keeping

• Track and update the receivables schedule every month.
• Maintain a proper filing & storage system of receipts, payment vouchers and other financial related documents

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Qualifications, Skills and Experience:

• The applicant must hold a Bachelors (Honours) degree in Commerce, Finance or Accounting.
• A minimum of Level 2 of professional qualification, e.g. (ACCA, CPA) is an advantage
• At least four years of related work experience

How to Apply:

All suitably qualified and interested applicants should apply online at the link below

Click Here

Note: Applications should include a cover letter, CV, daytime telephone contact, three traceable professional references and certified UNEB certificates as well as certified University Transcripts

You must have at least a credit 6 in MATHEMATICS and ENGLISH at Ordinary Level (UCE). Only shortlisted candidates will be contacted for interview. Please note only shortlisted candidates will be contacted.

Deadline: 30^th October 2022

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