2 Project Administration Assistant NGO Job Opportunities – Infectious Diseases Institute (IDI)

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Job Title: Project Administration Assistant (2 Job Opportunities)

Organisation: Infectious Diseases Institute (IDI)

Duty Station:  Kampala, Uganda

Job Code: PAAX004

 

About US:

Infectious Diseases Institute (IDI) is an independently governed institute within the College of Health Sciences at Makerere University and has the mission “To strengthen health systems in Africa, with a strong emphasis on infectious diseases, through research and capacity development.” IDI has operations across Uganda as well as in a number of other African countries and has a staffing of over 1,000 managing multiple projects in research, clinical services, public health and training.

 

Job Summary: The post holder will provide finance, administrative, and secretarial support to the ICYD/IDI OVC Project. He/she will participate in drawing of periodic work plans/budgets-in relation to the set targets, account for all the project field funds and ensure proper utilization of project assets and equipment.  Develop a database of contact information; maintain distribution lists for various kinds of project communication and schedule all project meetings; attend and take minutes as appropriate.

 

Key Duties and Responsibilities:

  • Support day-to-day IDI OVC Project activities in the Districts.
  • Participate in drawing of periodic work plans/budgets-in relation to the set targets.
  • Work with the Districts & Project teams to support delivery of OVC services.
  • Ensure safe custody and account for all the project field funds and ensure proper utilization of project assets and equipment.
  • Develop monthly schedules to allocate use of vehicles.
  • Supervise the drivers.
  • Support in the management of project resources such as human resources, finances, vehicles among others.
  • Prepare financial reports on a monthly, quarterly and annual basis.
  • Assist with all aspects of administrative management, directory maintenance, logistics, equipment inventory and storage.
  • Managing inventory of assets and supplies, monitoring critical level of stocks.
  • Coordinating between project operating units in resolving day-to-day administrative and operational problems.
  • Scheduling and coordinating all appointments and meetings both staff and those for other stakeholders as scheduled.
  • Preparing meeting minutes, meeting notes and internal support materials.
  • Manages staff Leave schedules and maintain an updated staff project leave tracker
  • And any other duties as reasonably assigned.


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Qualifications, Skills and Experience:

  • The ideal candidate must hold a Bachelor’s degree in accounting, business administration, finance, public administration or other related fields.
  • At least three years experience working in finance in a public, private sector or international NGO environment
  • Working experience in institutional development, project management and conversant working with MOH systems.
  • Experience in managing US government funds (rules and regulations) will be an added advantage
  • Basic accounting and book keeping skills
  • Excellent communication, organization and management skills
  • Excellent interpersonal skills and can work in a team
  • Has basic computer literacy including word processing, excel, the internet and PowerPoint.
  • Ability to work independently and with minimal supervision

 

How to Apply:

All suitably qualified and interested applicants should apply online at the link below.

 

Click Here

 

Deadline: 30th October 2022

 

For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

 

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