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Job Title:  Communication, Reporting and Monitoring Officer

Organisation: United Nations Volunteers (UNV)

Placement Organization: United Nations Entity for Gender Equality and the Empowerment of Women (UN WOMEN)

Duty Station: Uganda

 

About US:

The United Nations Volunteers (UNV) programme contributes to peace and development through volunteerism worldwide. We work with partners to integrate qualified, highly motivated and well-supported UN Volunteers into development programming and promote the value and global recognition of volunteerism. UNV is administered by the United Nations Development Programme (UNDP) and reports to the UNDP/UNFPA/UNOPS Executive Board.

 

About UN Women:

United Nations Entity for Gender Equality and the Empowerment of Women (UN
WOMEN) is the United Nations entity dedicated to gender equality and the empowerment of women. A global champion for women and girls, UN Women was established to accelerate progress on meeting their needs worldwide.

 

Job Summary:  Reporting to Programme Specialist – Gender in Humanitarian Action Adjumani, and under the over all supervision of the UN Women Deputy Country Representative, the Communication, Reporting and Monitoring Officer contributes to the effective management of the LEAP Programme in the UN Women Adjumani Office by providing substantive inputs to programme design, formulation, implementation, and evaluation.

 

The Programme Officer guides and facilitates the delivery of UN Women programmes by monitoring results achieved during implementation and ensuring appropriate application of systems and procedures and develops enhancements if necessary. The Programme Officer works in close collaboration with the programme and operations team, UN Women HQ personnel, Government officials, multi and bi-lateral donors and civil society ensuring successful UN Women programme implementation under portfolio.

 

Key Duties and Responsibilities:

Facilitate and substantively contribute to the incorporation of communications, monitoring and reporting into programme formulation

• Facilitate and substantively contribute to the development of monitoring indicators, monitoring calendars, and field monitoring plans and quality assurance processes;
• Support the formulation and implementation of internal and external communications and advocacy strategies, support to business development.
• Include inputs from relevant evaluation findings, conclusions and recommendations into programme formulation;
• Contribute to annual work plan monitoring, reviews and reporting;
• Provide technical support to partners in developing Performance Monitoring Frameworks (PMFs), systems and plans, and Baseline Surveys;
• Facilitate the clearance of donor agreements and Programme Cooperation Agreements with CO.

Contribute substantively to the monitoring and tracking of results against country level targets and UN Women Strategic Plan

• Coordinate with Programme Team to ensure that data collection and analysis from field visits are coordinated and standardized across programmes;
• Monitor data from partners/countries on a quarterly basis and provide substantive inputs to regular management briefs to inform decision making;
• Visit partners, along with the Programme Team, to support monitoring of results and planning processes as required;
• Monitor the spending of donor funds and other programme expenditures and disbursements;
• Draft and monitor the CO Monitoring, Evaluation, and Research Plan.

Facilitate the reporting of results to internal (Senior Management) and external (Executive Board, Donors) audiences

• Facilitate the process of the CO meeting internal and external reporting requirements and deadlines, including annual reporting process;
• Draft donor and programme reports (both narrative and financial);
• Identify relevant evaluation findings, conclusions and recommendations and input them into programme reporting;
• Review progress reports submitted by partners and provide feedback to improve quality and timeliness of reporting;
• Collect and maintain data for country, regional and global corporate reports, mid-term reviews, and final evaluations.

Provide technical support to the CO in the implementation the UN Women Communications and Evaluation Policies

• Coordinate the implementation of UN Women’s Communications and Evaluation plans in the CO;
• Provide guidance to programme staff on communications guidelines and evaluations;
• Ensure communication between the CO and RO regarding Communications and Evaluations;
• Coordinate the completion of management’s response to the UN Women Global Accountability and Tracking of Evaluation Use (GATE).

Supports the formulation and implementation of internal and external communications and advocacy strategies, supports business development of the Project focusing on achievement of the following results:

• Preparation and conduct of communications needs assessments for the programme and corporate change initiatives, etc
• Development of communication materials for marketing and awareness-raising campaigns, including program briefs, press releases in coordination with the supervisor.
• Organize of roundtable discussions, press conferences, briefing sessions, interviews.
• Provision of inputs and researched information in programme formulations to integrate advocacy and communication strategies into all aspects of UN Women’s WPS Programme.
• Plans, implements and monitors WPS communication and media activities, including monitoring and collecting electronically all national news relevant to WPS.
• Liaises and coordinates with Country office (CO) communications staff to ensure communication and media outreach strategy and activities align with the country level strategy and activities.
• Supports and prepares content for the website parts related to the WPSHA Programme ensuring consistent quality and appropriateness of the materials.
• Identifies and develops storylines for publications and substantive articles contributing to debates on key development issues. Prepares human interest stories and project updates drawn from WPS activities and partnerships, for UN Women’s global and regional websites.
• Maintenance of Project communication information database and photo library.

Contribute to knowledge building and capacity building

• Identify and disseminate good practices, lessons and knowledge, as identified through programme implementation, monitoring and evaluation activities;
• Contribute to the development of capacity development tools, including training materials and packages;
• Facilitate capacity building opportunities for staff and partners in the country in the areas of Results Based Management (RBM), Monitoring and Evaluation;
• Promote the awareness and understanding of the shared responsibility of Monitoring and Evaluation (M&E) among all staff members through communication, training, learning and development activities.

 

Key Performance Indicators

• Timely and quality inputs to programme development
• Timely and quality implementation of the LEAP Programme/Portfolio/ activities against set workplans, timelines, and budgets, in line with the Strategic Note
• Timely and quality technical assistance
• Quality and timely inputs to reporting
• Strong relations with partners and stakeholders
• Enhanced best practices and lessons learned documented and circulated

Qualifications, Skills and Experience:

• The applicant for the United Nations Volunteers (UNV) Communication, Reporting and Monitoring Officer job should hold a Master’s degree or equivalent in social sciences, human rights, gender/women’s studies, international development, or a related field is required.
• A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
• A project/programme management certification would be an added advantage
• Candidate must be a national of a country other than the country of assignment. (Japan)
• At least three years of experience in development programme/project implementation, coordination, monitoring and evaluation, donor reporting and capacity building.
• Experience in promoting the mainstreaming of gender equality and women’s empowerment in refugee response, disaster contexts and emergency situations is an asset.
• Experience of working in West Nile or Northern Uganda, including in refugee hosting districts is an asset
• Experience coordinating and liaising with government agencies and/or donors is an asset.
• Area(s) of expertise: Development programmes, Communication
• Languages: English, Level: Fluent, Required
• Age: 27 – 80 years

 

Competencies and values

Core Values / Guiding Principles:

• Ethics and Integrity: Demonstrate consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct.
• Professionalism: Demonstrate professional competence and expert knowledge of the pertinent substantive areas of work.
• Cultural sensitivity and valuing diversity: Demonstrate an appreciation of the multicultural nature of the organization and the diversity of its staff. Demonstrate an international outlook, appreciating difference in values and learning from cultural diversity.
• Organizational Awareness: Demonstrate corporate knowledge and sound judgement.
• Development and Innovation: Take charge of self-development and take initiative.
• Work in teams: Demonstrate ability to work in a multicultural, multiethnic environment and to maintain effective working relations with people of different national and cultural backgrounds.
• Effective Communicating and Information Sharing: Facilitate and encourage open communication and strive for effective communication.
• Inclusive Collaboration:
• Stakeholder Engagement:
• Appropriate and Transparent Decision Making: Demonstrate informed and transparent decision making.

Functional Competencies

• Good programme formulation, implementation, monitoring and evaluation skills.
• Good knowledge of Results Based Management
• Ability to gather and interpret data, reach logical conclusions, and present findings and recommendations.
• Good analytical skills
• Good knowledge of IASC Guidelines on Gender in Humanitarian Action, Gender and Age Markers, UN SCR 1325, Sendai Framework on DRR, and CEDAW
• Ability to identify and analyze trends, opportunities, and threats to fundraising.

 

How to Apply:

All candidates for the aforementioned United Nations Volunteers (UNV) job should apply online at the link below.

 

Click Here

 

Deadline: 21^st September 2022

 

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