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Job Title:   Business Support Assistant (Finance) No Experience UN Internship Jobs  

Organisation: United Nations World Food Programme (WFP)

Duty Station: Kampala, Uganda

About US:

United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their lives. On average, WFP reaches more than 80 million people with food assistance in 80 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to food and contribute to lasting solutions, especially in many of the world’s most remote and fragile areas.

Job Summary:  The Business Support Assistant (Finance) will support the VAT claims process and other finance unit functions including petty cash processing, payment processing and filing, financial analysis and review etc. The workload in the VAT claims process is expected to significantly increase as the WFP UGCO starts to claim the VAT paid by Cooperating Partners (CPs) under the Field Level Agreements. Uganda Revenue Authority has allowed WFP to claim VAT paid by (CPs) during the period 2019 to 2021 and the CO Finance Unit therefore expects to receive documentation and process claims for these CP VAT payments over the next three to six months. This VAT claims process will be done alongside the routine WFP 2022 claims

The Intern will support the VAT claims process to ensure the compilation of relevant support documentation and timely submission of VAT Claims to URA. The Intern will also support other finance unit functions including petty cash processing, filing and payment documentation etc. The intern will be exposed to all the various finance functions to obtain a good understanding of the entire finance processes at WFP.

Key Duties and Responsibilities:  

• Support the Compilation and filing of the documentation required for the monthly Diplomatic Value Added tax (VAT) Claims to URA. This will consist of the compilation of original receipts or proof of payments and invoices for URA for verification.
• Support the process to compile documentation for the Cooperating Partners (CPs) 2019 to 2021 VAT claims from URA in order to make a claim for the VAT paid by the CPs under the Field Level Agreements (FLA) during this period.
• Perform administrative duties related to the monitoring, recording and processing of the VAT and Excise Duty refunds.
• Generate listings of vendor invoices approved in the Invoice Tracking System (ITS) and review them for VAT compliance before payment processing.
• Support other finance functions including Petty Cash and Routine Payment Processing, etc. to obtain an overall understanding of the WFP UGCO finance unit processes. This will consist of filing documents to evidence payments and review, documentation to ensure completeness of records and administrative support to the other finance unit staff.
• Provide administrative support to programmatic activities and events ensuring that there is sufficient accountability for the resources advanced for these activities/events.
• Perform other general administrative duties as assigned by the supervisor e.g., filing, maintenance of physical and electronic support documentation, facilitation and support to visiting oversight, audit, or other internal and external teams conducting official WFP activities, etc

Qualifications, Skills and Experience:

• The ideal candidate for the United Nations UN World Food Programme (WFP) Business Support Assistant (Finance) job placement must have educational credentials from Ugandan institutions certified by the United Nations Educational, Scientific and Cultural Organization (UNESCO).
• Be enrolled in an undergraduate programme from a recognized university in Uganda and completed at least two years of the programme. and attended classes in the past 12 months.
• Be enrolled in a graduate programme from a recognized university in Uganda and have attended classes in the past 12 months.
• Be a recent graduate from a bachelor’s or master’s programme from a recognized university in Uganda within the last 2years prior to the application for the internship programme. Recent graduates should have a first class or second-class degree in a relevant programme to the activities of WFP Uganda Country Office and a valid National Identity Card of Uganda.
• Be fluent in English (both oral and written) and medically fit to travel and work at a duty station of the internship across WFP Uganda CO.
• Not be immediate family member or relative of WFP employees

How to Apply:

All candidates who wish to join the United Nations World Food Programme (WFP) in the aforementioned capacity should apply online at the online portal link below.

Click Here

Deadline: 7^th October 2022

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