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Job Title:    Front Office Administrator

Organisation: Uganda National Oil Company (UNOC) Ltd

Duty Station:  Kampala, Uganda

Reports to: Human Resource Officer

About US:

The Uganda National Oil Company (UNOC) Ltd was established under the Petroleum (Exploration, Development and Production) Act and the Petroleum (Refining, Conversion, Transmission and Midstream storage) Act, both of 2013 and incorporated under the Companies’ Act, 2012. It is a limited liability company wholly owned by the Government of Uganda.

The overall function of UNOC is to handle the State’s commercial interests in the Oil and Gas industry and ensure that the resource is exploited in a sustainable manner.

Job Summary:  The Front Office Administrator will provide general front office and administrative services to support UNOC business operations.

Key Duties and Responsibilities:  

• Responsible for answering incoming calls, directing calls to appropriate offices,
• Provide callers and or visitors with information such as company address, directions to the company location, website and other related information.
• Maintains safe and clean reception area by complying with procedures, rules, and regulations
• Receive mail, distribute it to the respective offices and make follow up on correspondences
• Schedule, organise and co-ordinate internal meetings.
• Co-ordinate staff and UNOC guest travels including Air ticket and Hotel bookings
• Assists in the ordering, receiving, stocking and distribution of office supplies
• File, record and track documents coming in and going out as may be assigned.
• Type letters, memos, reports and other correspondences as may be assigned.
• Assist in the preparation of presentations as may be assigned.
• Perform secretarial services to meetings as may be assigned.
• Undertake other related clerical duties such as photocopying, faxing and filing.
• Maintain a database of such supplies and maintain a database of supplies.
• Any other duties as may be assigned from time to time.

Qualifications, Skills and Experience:

• The applicant must hold a Bachelor’s Degree [Honours] in Social Sciences, Arts, Development Studies, Public Administration, Social Administration, Office and Information Management, Business Administration, Secretarial Management, Administrative Secretary or any relevant degree
• 0-3 years working experience as an administrative assistant, virtual assistant or office administrative assistant.
• Working knowledge of office management systems, procedures and equipment.
• Proficiency in MS Office [MS Word, MS Excel, MS PowerPoint and MS Outlook.
• Excellent Interpersonal and communication skills
• Ability to relate with different stakeholders
• Courteous and respectful
• Strong attention to detail
• Ability to multi-task
• Improvisation and decision-making ability
• A high sense of personal grooming

How to Apply:

All candidates should apply online at the link below.

Click Here

NOTE:

• Applicants are required to scan and attach CERTIFIED copies of the required academic documents e.g. Degree, Transcript, Diploma, A-level and O-level certificates
• Applications without Certified academic documents will not be considered.
• Attach a copy of the Curriculum Vitae
• Only shortlisted and successful candidates will be contacted, and any form of lobbying will lead to automatic disqualification
• Please forward any inquiries regarding this advert to recruitment.unoc@unoc.co.ug call telephone number +256 312 444 600.
• UNOC is an equal opportunity employer. Applicants from the Albertine Graben are encouraged to apply.

Deadline: 7^th October 2022 by 5:00pm

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