Job Title: National Administrative and Finance Officer (NAFO)-BRIGHT Project
Organisation: International Fertilizer Development Center (IFDC)
Duty Station: Fort Portal, Uganda
About US:
The International Fertilizer Development Center (IFDC) is an independent non-profit organization that combines innovative research, market systems development, and strategic partnerships to spread sustainable agricultural solutions for improved soil health, food security, and livelihoods around the world.
Job Summary: The National Administration and Finance Officer will be a national position and reports to the Project Manager and technically to the IFDC ESA Regional Finance Officer. He/She will be based in IFDC Fort Portal offices.
Key Duties and Responsibilities:
- Ensure monthly fund request is prepared and submitted on a timely basis;
- Manage the countries Payroll and ensure staff salary and benefits are paid in a timely manner while ensuring that all legal requirements regarding employment of staff are implemented (social security, income tax, work schedule
- Ensure that country office accountant/s are given the required support and guidance in NetSuite and ensure that the monthly accounting is closed on a timely manner.
- Offers support to the HQ Accountants and answers all finance and accounting related queries and reconciliations requested.
- Serve as contact point between IFDC Country Office, Field Program office and HQ regarding Administrative, and Finance issues.
- Review and analyze all management reports, (vehicle management, procurement status, inventory, physical verification of inventory process, and other related management reports) and give feedback and recommendations to Country Director
- Oversee the day to day administrative functions of the office and its satellite offices
- Schedules appointments and meetings for the Project Manager
- Supervise the Administrative and Finance staff in country office;
- Ensure the staff understand and observe IFDC Procedures Manual;
- Conduct induction session for newly recruited staff;
- Maintain staff files of local staff and consultants;
- Ensure all staff submits their timesheets at the same time ensure the timesheets for international staff are sent to HQ and keep up to date record of the hard copies;
- Monitor leave requests from staff and inform all team members about absences;
- In close collaboration with the project administration officer, ensure general day-to-day project administration, including but not limited to purchase of equipment and services, organization of travels, logistics for project activities;
- Assist the country staff in organizing the annual evaluation of local staff
- Support the projects in review of the partners and subgrantees financial reports ensuring compliance.
- Ensure financial integrity of the office by instituting appropriate internal controls;
- Serve as contact point between IFDC Office regarding Administrative and Finance issues;
- Monitor the implementation of the project budget as per project guidelines provide regular analysis to the Project Manager on budget areas of potential over/underspend
- Monitor the accounting and compliance with expenditure authorization requirements from requisitions through Field Programs office approvals to complete support document trails
- Support HR department in HR related matters as requested.
- Supervise office logistics: procurements and yearly inventory and travel arrangements for staff;
- Provide support to the Project Manager on all other administrative and financial issues;
- Perform any other duties deemed necessary and requested by the supervisors;
Qualifications, Skills and Experience:
- The applicant must hold a Master’s Degree in Business Administration, Finance Management, Accounting or any other related field and capacity for detail
- At least 10 years of experience in accounting
- Ability to work independently under pressure and meet strict deadlines.
- Ability to work in a multidisciplinary and international environment
- Strong interpersonal skills, team working skills with ability to maintain effective work relationships.
- Previous experience as Financial and Administrative Manager or any relevant experience.
- Excellent communication skills with ability to express ideas clearly, logically and effectively
- Ability to assess priorities and work on own initiative
- Great organizational skills and attention to detail in operationalization of administrative and finance tasks.
- Good communication and interpersonal skills.
- Strong sense of integrity and personal commitment to the achievement of goals.
- Good teamwork skills and ability to work in a multicultural environment.
- Advanced knowledge in accounting
- Practical experience in the management of donor funded projects in the NGO sector;
- Strong computer skills with experience in MS office software and internet;
- Proficiency in English, both in verbal and written communication;
- Ability to communicate in French, as a second language, would be a added advantage;
How to Apply:
All suitably qualified and interested candidates should apply online at the link below.
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