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Job Title:   Human Resource Officer (Fresher Job Opportunities)

Organisation: Educate!

Duty Station:  Kampala, Uganda

About US:

Educate! prepares youth in Africa with the skills to succeed in today’s economy. We tackle youth unemployment by partnering with schools and governments to reform what schools teach and how they teach it, so that students in Africa have the skills to attain further education, overcome gender inequities, start businesses, get jobs and drive development in their communities. Our model is delivered through practically-trained teachers and youth mentors. Educate!’s goal is to make this practical, skills-based model part of national education systems.

Job Summary:  Educate!, a fast-growing and award-winning social enterprise, is seeking an enthusiastic and self-driven HR Officer that will support the Human Resource operations in Uganda. We’re looking for someone who has non-profit experience, delivers results while handling multiple projects, is willing to learn at a faster rate, and is able to handle change management processes.

The HR Officer will directly report to Educate! Senior HR Officer. You will be under the Uganda HR department supporting Staff Recruitment, Orientation & Onboarding, Staff Records Management & filing, and HR Logistics & Events.

Key Duties and Responsibilities:  

Staff Recruitment (30%)

• Follow up with managers for Employee Request Form (ERF) and internal JDs for new recruitment, and provide guidance where necessary. Regularly update the job descriptions folder for all staff positions on google drive.
• Prepare the candidate profiles for new recruitments and update all tabs of the master recruitment document including interview questions, panelists etc.
• Sourcing for candidates through the most efficient and cost-effective approach that may involve newspaper advert, sourcing through networks & other 21st century approaches of sourcing.
• Manage the recruitment portals – that’s greenhouse, and the recruitment email account to ensure new applications are read and responded to, and build a database of potential candidates for  future roles.
• Ensure candidates have a great experience during the whole recruitment exercise.
• Conduct reference checks; prepare a summary report of interviews held and share with all relevant stakeholders including but not limited to the SHR Officer, the hiring team.
• Make offers to successful candidates and collect all relevant documents at time of recruitment of new staff before their first date of work.

Staff Records Management & filing (30%)

• Digital/online staff files are up-to-date with all relevant & fully signed (where necessary) documents including but not limited to contracts, addendums, leave forms, disciplinary records,  academic documents, promotional scorecards, Employee Request Forms (ERF) etc.
• Regularly conduct an audit of staff files to ensure their completeness.
• Ensure leave tracker is up to date and accessible by all Managers; and all staff are informed about their leave days status.
• In collaboration with supervisors, support staff exiting staff to ensure a fully signed handover checklist before their last day of work. Ensure filing of resignation notices and handover

HR Logistics & Events (20%)

• Team building and all staff events are well coordinated, that is timely communication and coordination of logistics needed for the event. Events include but are not limited to MMMMs,  mid-year retreat, department dinners and end of year party.
• Create awareness of Educate! benefits to all staff on a regular basis.
• Support staff in accessing or applying for staff benefits like salary advances, bereavement support, scholarship support etc.
• Coordinate the cultural tenets awards nominations for all Educate! staff .
• Communicate in a timely manner announcements related to new staff, bereavement, newborn babies to E! Staff, etc.
• HR department liaison point in supporting the implementation of a mother friendly work environment in light of the E! gender related policies.
• All staff are on the CUG service, have airtime and internet data to facilitate their work.

Orientation & Onboarding, (20%)

• Prepare the orientation schedule for new staff and shared with respective department heads and new staff before the start day of work .
• All HR department orientation sessions/materials are up to date, and accessible to the HR Team and orientation facilitators.
• All presentations used for orientation are in one folder on the drive, and relevant ones are shared with the new staff after their sessions.
• All scheduled orientation sessions are conducted and make ups are done within two (2) weeks, and orientation trackers filed after completion of the program.
• Collect feedback, prepare and share a report with the HR Manager and respective department managers upon completion of every orientation program.
• At least three (3) on-boarding check-ins are done within the first 6 months to learn how new staff are transitioning in and provide the necessary support needed.
• Work with the Admin/Procurement Contact person to ensure new staff have their tools of work including but not limited to airtime, internet data and laptop ready by their first day of work.
• Create work email accounts for new staff, add them to the relevant mailing lists; and regularly update the individual and group email accounts as and when a staff member’s status or department/roles change.
• Email accounts are suspended on the last day of work unless otherwise requested by the supervisor of the exiting employee.
• Child Protection Policy (CPP), Sexual Harassment Policy (SHP) and Ethics guide consent forms have been signed by all staff, and where relevant mentors

Qualifications, Skills and Experience:

• The applicant must hold a Bachelor’s Degree, preferably in human resources or a related subject.
• Four years of professional experience, with at least 2 years of directly working in the HR Department or related field.
• Passion for recruiting and developing top talent
• Some experience working in a startup or social enterprise environment strongly preferred.
• High level of computer literacy: Ms Word, Excel, PowerPoint, etc.
• Excellent interpersonal and written communication skills.
• Excellent organizational skills.
• Collaborative, data-oriented approach to problem-solving.
• Demonstrated ability to work in a self-directed manner, seeking out areas that need attention rather than being asked to look at specific problem areas.
• Consistently asks for help and seeks advice from colleagues to let the best idea or process win.
• Exemplifies Educate! Culture—only solves a problem once, always learning, flexible & open minded, giving youth experience drives everything you do, exceeds expectations in your work.
• Engaging and interactive communicator with a passion for learning from others.
• Passion for Educate! the mission is a must, but past work in education or youth development is not required. We value diverse perspectives and encourage applications from people with a variety of backgrounds. Background working with and promoting youth agenda in a non-profit set-up is an asset.

How to Apply:

All candidates should apply online at the link below.

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