Finance and Administrative Officer USAID Project Jobs – Pathfinder International

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Job Title:    Finance and Administrative Officer    

Organisation: Pathfinder International

Duty Station:  Kampala, Uganda

 

About US:

Pathfinder International is driven by the conviction that all people, regardless of where they live, have the right to decide whether and when to have children, to exist free from fear and stigma, and to lead the lives they choose. As a global health organization with locally led, community-driven programs, we support women to make their own reproductive health decisions. We work with local partners to advance contraceptive services, comprehensive abortion care, and young people’s sexual and reproductive rights in communities around the world—including those affected by poverty, conflict, climate change, and natural disasters. Taken together, our programs enable millions of people to choose their own paths forward.

 

About USAID Project:

Pathfinder International has been awarded a five-year Family Planning Activity (FPA) by the US Agency for International Development (USAID).  As a lead implementing agency, Pathfinder with partners will play a catalytic role in increasing access to modern contraception and reducing the unmet need for voluntary family planning services in Uganda.

 

Job Summary:  The Finance and Administration Officer Serves as a primary support for the finance and administrative functions of Pathfinder offices. Ensures that office financial and administrative activities are managed according to Pathfinder and donor regulations and policies.

 

Key Duties and Responsibilities:  

  • Responsible for the day-to-day financial functioning of the office.
  • As a member of the operations team, ensure that PI financial and operations management policies and procedures and USAID regulations are strictly adhered to.
  • Assists with ensuring compliance with USAID and Pathfinder policies. Ensure expenses are in accordance with USAID regulations (expenses are reasonable, allowable and allocable), and Pathfinder policies and procedures.
  • Ensure that all project-related transactions are conducted, processed and recorded as per Pathfinder Accounting systems.
  • Support mobile money payment system. Review Mobile Money request forms against Participant registrations / attendance forms, approved budgets and requests and all related support documents.
  • Assists in the preparation and monitoring of the budget, financial forecasts and cash flow projections.
  • Assists with monitoring all matters that may affect the financial integrity of Pathfinder programs or the organization and assists in investigations in response to allegations of improper conduct.
  • Organize logistics for workshops and events and support the program team during such events.
  • Ensures timely tracking of all supplies and equipment sent to the Cluster Office. Ensures timely delivery of supplies and equipment to the specified locations and proactively liaises with relevant officers to clarify relevant specifications.
  • Purchases goods and services, analyzes purchase requisitions, and creates new and updates existing bid specifications. Prepares and follows up payment requests for goods and services in a timely manner in accordance with existing Pathfinder policies and guidelines. Maintains a database of vendors.
  • Collects and organizes information from Cluster districts in preparation for the annual external audit and/or program specific audits.
  • Responsible for management of security and related services for the cluster office
  • Assist with managing the assets and inventory.




Qualifications, Skills and Experience:

  • The applicant must hold a Bachelor’s Degree in Business, Accounting, Management, or any other relevant field. With additional minimum Level 2 ACCA or CPA qualification;
  • At least five (5) years of experience in financial administration roles.
  • Experience with an accounting system.
  • Previous experience with online banking platforms is an added advantage.
  • Experience working with USAID-funded projects, and with Mobile Money payments modules is a strong advantage;
  • Ability to work use various Microsoft office applications.
  • High level of integrity.
  • Excellent writing, management and organizational skills.

 

How to Apply:

All candidates who wish to join Pathfinder in this role should apply online at the link below.

 

Click Here

 

Deadline: 10th October 2022.

 

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