Administrative Secretary Job Placements – Mountains of the Moon University

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Job Title: Administrative Secretary

Organisation: Mountains of the Moon University

Duty Station:  Fortportal, Uganda

Ref. No. EXT AD/APP/16/08/02

Salary Scale: M6.2

 

About US:

Mountains of the Moon University was established as a private chartered university under the
Universities and Other Tertiary Institutions Act of 2001 to provide quality
teaching and learning that is relevant and competitive; offer courses that
address the needs of the local, national and international community; promote
research for the social- economic and political development of the country; and
engage in activities for self- sustainability. The Ministry of Education and
Sports appointed a Taskforce to manage the Transition of MMU from Private to
Public University for the next two years.

 

Job Summary:  To provide administrative and secretarial services.

 

Key Duties and Responsibilities:

  • Provide secretarial services to the Faculty Deans Office.
  • Receive and attend to all incoming and outgoing mails in Faculty Deans Office.
  • Receive and answer telephone calls in Faculty Deans Office.
  • Maintain the filing system in the Faculty Deans Office.
  • Supervise the cleaning and arrangement of the Faculty Deans Office.
  • Procure stationery and office equipment for the Faculty Deans Office.
  • Supervise support staff in the office of the Faculty Deans.
  • Record and produce minutes of the divisional meetings.
  • Manage the flow of email and phone calls as appropriate.
  • Maintain efficient records management system, both electronic and manual.
  • Ensure the Faculty Deans is appropriately prepared for meetings.
  • Perform any other duties assigned by the supervisor.





Qualifications, Skills and Experience:

  • Honours Bachelor’s Degree in Secretarial Studies or Office Management from a recognized institution or an Honours Bachelor’s Degree plus a Diploma in Secretarial Studies / Office Management or UNEB Certificates Stages I, II & III
  • Should have at least a three (3) years’ experience in handling secretarial duties.
  • Demonstrated computer literacy skills.
  • Ability to operate standard office equipment.
  • Good interpersonal and communication skills.
  • High level of integrity.

 

Competences

  • Ability to handle clients in a courteous manner
  • A team player with a good interpersonal manner
  • Good communications skills
  • Proficiency in using MS Office with a typing speed of at least 40 wpm.
  • Time management.

 

How to Apply:

All Qualified and interested candidates must submit Five Copies of each of the following: –

  • Application letter
  • A detailed up-to-date Curriculum Vitae (CV)
  • Certified Copies of the relevant academic/professional transcripts and certificates
  • Copy of a Valid National Identity Card
  • Names and Addresses of three referees
  • The physical address, telephone contact, and email address
  • Any other relevant documentation to support the application

 

A hard copy of the application clearly indicating the position applied for and serial number on the top right corner of the envelope addressed and delivered to: –

The University Secretary

  1. O. Box 837, Fort Portal Uganda

Fort-Portal Office Lake Saaka Campus, Block C, Room 03 OR Kampala Office, Block C,

Ntinda Complex Office No: GF-13, Ntinda-Kampala

 

Deadline: Friday 23rd September 2022 by 5:00pm

 

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