Administration and HR Officer NGO Jobs – Ripple Effect (formerly Send a Cow)

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Job Title:    Administration and HR Officer

Organisation: Ripple Effect (formerly Send a Cow)

Duty Station:  Mbarara, Uganda

 

About US:

Ripple Effect Uganda is a growing and dynamic international development charity creating a wave of change in rural Africa.

 

We are a partnership of experienced and committed staff, working with farming families in Africa. We are all inspired by the need to create an even greater impact on hunger and poverty in rural communities that are increasingly threatened by economic challenges and the climate crisis. Together, we support families to learn more, grow more and sell more. They then share what they know and have with their communities, creating a ripple effect of environmentally sustainable change across rural Africa. We are at an exciting stage in our history, as we re-brand from Send a Cow with an ambitious new 2030 strategy to multiply our impact

 

About YIDaMS Project:

In partnership with Mastercard Foundation, Ripple Effect Uganda plans to implement a five-year (2022 – 2027) Youth Inclusive Dairy Market Systems Project (YIDaMS) whose aim is to enable 50,000 young women and men to access dignified and fulfilling work in the dairy sector. These will comprise of youth aged 18-35 with 70% young women, 5% young people with disability and 10% refugee youth.

 

Job Summary:  The Administration and HR Officer will support the administrative and Human resources function at the Field Office for all fielded-based staff

 

Key Duties and Responsibilities:  

Office Management

  • Supervise the cleaners to ensure that the office premises are kept clean.
  • Organize field office meetings, and take charge of minutes
  • Organize refreshments for meetings as may be required
  • Set up and maintain a filling system to ensure project documents are well stored
  • Tracking communication within the field office.
  • Ensure renewal of data for all project staff
  • Draw up lists and budgets of office supplies requirements and ensure they are replenished on time
  • Ensure that security measures at the field office premises are in place at all times

HR Support

  • Provide support to the Head Office Administrator on matters of HR and administration pertaining to the project staff
  • Manage the staff attendance system, by uploading new users, removal of exiting staff, generate monthly reports
  • Support project manager in coordinating the annual PDR process for the project, compiling all PDR reports for submission to head office
  • Maintain an updated staff list and ensure that personal files at field office level are updated, kept under key and lock and retrieved whenever needed
  • Generate HR communications for the Project Manager
  • Follow-up on the project’s staff training plan, ensuring approved trainings are taken up by staff, and certificates are presented by staff for filing at end of the training
  • Be the contact person for GPA issues by ensuring that the Head Office and insurance is notified on time about accidents, claims are lodged, and staff are paid
  • Coordinate medical insurance issues for the project by working with the Head Office Administrator to ensure staff medical insurance matters are resolved in a timely manner
  • Ensure that staff who are exiting complete all exit procedures, and assist with settlement of any terminal benefits
  • Support the Project Manager in monitoring the utilization of leave for all project staff and send reminders
  • Ensure that all project staff complete the appraisal process

Procurement

  • Generate LPO’s for all office procurements
  • Receive and review invoices for completeness before submitting for payment
  • Source for quotations for office procurements as required
  • Generate procurement requests for stationary and other office supplies at the Head Office.

Inventory Management

  • Keep and update the project asset register
  • Provide head office with an updated assets register every quarter
  • Ensure that all office equipment is engraved and functioning properly.
  • Organize for repairs and service of all office equipment
  • Coordinate the issuing of items from the store
  • Receive and verify all items delivered to ensure they fit the required specifications

Front desk Management

  • Receive incoming and outgoing telephone calls as and when required.
  • Ensure that the reception area and the entire office is kept neat and tidy
  • Review monthly telephone bill and apportion the telephone bill according to users.
  • Receive and attend to visitors whilst they await appointments.




Qualifications, Skills and Experience:

  • The applicant must hold A bachelor’s degree in business with a bias in HR or any related field.
  • Post graduate training in HR
  • At least three years of experience in a related field
  • Excellent communication skills
  • Good understanding of labour laws and regulations
  • Excellent interpersonal skills
  • Excellent organizational skills
  • Report writing skills
  • Good networking skills
  • Presentation skills
  • Team player
  • Have empathy with Ripple Effect’s Christian foundation and core values
  • Creative and innovative
  • A team player. Flexible.
  • Understands the importance of confidentiality especially for data.

 

How to Apply:

All applicants should send a filled application form, Download Here and attach a comprehensive CV and certified copies of academic documents

 

Please submit application online to hruganda@sendacow.org clearly indicating the position and location you are applying for in the subject line.

 

Deadline: 3rd October 2022 at 5:00pm EAT

 

NB: Only shortlisted candidates shall be contacted

 

For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

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