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Job Title:   Admin – Assistant

Organisation: McDermott

Duty Station:   Uganda

About US:

McDermott is a premier, fully-integrated provider of engineering and construction solutions to the energy industry. Our customers trust our technology-driven approach to design and build infrastructure solutions to responsibly transport and transform oil and gas into the products the world needs today. From concept to commissioning, our expertise and comprehensive solutions deliver certainty, innovation and added value to energy projects around the world.

Job Summary:  The Administrative assistant’s duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Administrative assistants are responsible for confidential and timely sensitive material. Familiar with a variety of the field’s concepts, practices, and procedures.

Successful candidates must have 5 or more years of relevant experience. The working environment is multicultural and demands considerable experience in the project process working with International Clients and Contractors. Strong communication skills, fluent spoken and written English.

Key Duties and Responsibilities:

• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Handling office tasks, such as generating reports and presentations, setting up for meetings.
• Providing real-time scheduling support by booking appointments and shared resources like conference rooms, projector to prevent conflicts.
• Screening phone calls and routing callers to the appropriate managers and or employees.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Provide general support to visitors and or clients.
• Act as the point of contact for internal and external clients.
• Liaise with executives and senior managers to handle requests and queries.
• Provide administrative support to ensure efficient office operations.
• Maintenance of inventories and records.
• Manage support staff and ensures cleanness of office and wash rooms at all times.
• Anticipate the needs of managers in order to ensure their seamless and positive experience.
• Performs any other duties as may be assigned from time to time.

Qualifications, Skills and Experience:

• The applicant must hold a Bachelor’s degree in Business Administration, HR and or other related field
• At least three to five years of directly related experience in administration assistance in a busy office / environment.
• Strong knowledge and understanding of all office administration and required support and operations for efficiency
• Proven admin or assistant experience.
• Knowledge of office management systems and procedures.
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Proficient in MS Office.

How to Apply:

All candidates should apply online at the link below

Click Here

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