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Job Title:  Human Resources Assistant (UN Jobs)

Organisation: United Nations Population Fund (UNFPA)

Duty Station:  Kampala, Uganda

About UNFPA:

UNFPA, the United Nations Population Fund, is the lead UN agency for delivering a world where every pregnancy is wanted, every birth is safe, and every young person’s potential is fulfilled. UNFPA expands the possibilities for women and young people to lead healthy and productive lives. Since UNFPA started working in 1969, the number – and rate – of women dying from complications of pregnancy or childbirth has been halved. Families are smaller and healthier. Young people are more connected and empowered than ever before.

Job Summary:  Under overall guidance and supervision of the Representative and direct supervision of a Human Resources Analyst, the Human Resources Administrative Assistant applies expert knowledge of procedures, processes and delivery mechanisms to provide operational support at the UNFPA Country Offices. S/he ensures compliance with UN rule and regulations, UNFPA policies, procedures and strategies, and effective implementation of the internal control framework. The Human Resources Admin Assistant requires mastery of all relevant rules, guidelines, processes, and procedures and is expected to deliver services impartially to all staff, contractors and consultants of UNFPA Uganda.

The HR Administrative Assistant is responsible for effective delivery of HR services, and supports the management of the CO HR team. He/she analyzes and interprets the rules and regulations and provides solutions to a wide spectrum of complex HR issues. The HR Admin Assistant promotes a collaborative, client-oriented approach consistent with UNFPA rules and regulations. The HR Admin Assistant supervises works in close collaboration with the operations, programme and project teams in the Country Office (CO) and with UNFPA HQs staff and Government officials ensuring successful Country Office (CO) performance in strategic Human Resource Management.

Key Duties and Responsibilities:

Efficient Support to Recruitment and Selection Processes

• Implement the recruitment process for staff and consultants; provide input to job classification process, prepare vacancy announcement (review job descriptions and competency requirements), organize and coordinate the interview and selection process, prepare summaries and documentation for decision makers and appointment bodies;
• Prepare long list of candidates in the e-Recruit system in accordance with established procedures and quality standards;
• Use of tracking tools to monitor recruitment status and other indicators for management and recruitment purposes, and monitoring and tracking of status of requests, initiating follow-up actions to ensure submissions of selection processes for review are timely, accurate and contain complete documentation;
• Provide and adapt interpretations to recruitment policies and practices
• Ensure full compliance of HR activities, HR recording/reporting systems with UNFPA’s rules, regulations, policies and strategies; proper design and functioning of the HRM systems.
• Serve as the first point of contact for HR Services within the CO.

HR Services in Staff Administration for Staff

• Keenly monitor contractual status of staff: advise on appointments, extensions and separations; inform Analyst on staffing issues to be followed up with the respective HR Strategic Partner at the RO;
• Work with DHR branches to generate required HR reports (e.g. staffing with contract expiry date, Personnel Action Forms etc.);
• Assist in producing documentary evidence required by auditors during audit sessions;
• Respond to HR inquiries and requests for assistance through the Integrated Service Desk escalating queries to the relevant Analysts/Specialists/HR Strategic Partner as required;
• Perform any other duties as may be directed by HR Specialist, Quality & Assurance and/or Chief, HR Services.

General Support

• Stand-in for other team members on selected functions as may be required.
• Carry out any other duties as may be required by UNFPA leadership.

Qualifications, Skills and Experience:

• The applicant for the United Nations Population Fund (UNFPA) Human Resources Assistant job should have completed Secondary Level/ Completed High School Education. Required.
• First level university degree preferably in human resources management, business administration, public administration or related field.
• Five years of relevant experience in Human Resources Management, or office administration.
• Relevant experience in providing HRM services and support;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of spreadsheet and database packages, experience in handling of web based management systems preferably PeopleSoft;
• Good interpersonal and diplomatic skills is an advantage
• Ability to participate in the design and delivery of capacity building for clients
• Experience with international organizations will be an advantage,
• A thorough understanding of the UN system in general, and especially UNFPA mandate, its policies and operations and current development topics and political issues in Uganda will be an added advantage
• Demonstrated ability to work in a team
• Languages: Fluency in English; knowledge of other official UN languages.

Competencies:

Values:

• Exemplifying integrity,
• Demonstrating commitment to UNFPA and the UN system,
• Embracing cultural diversity,
• Embracing change

Core Competencies:

• Achieving results,
• Being accountable,
• Developing and applying professional expertise/business acumen,
• Thinking analytically and strategically,
• Working in teams/managing ourselves, our relationships, and others
• Communicating for impact

Functional Competencies:

• Advocacy/Advancing a policy-oriented agenda
• Implementing management systems.
• Business acumen and ability to multi-task and balance competing priorities.
• Leveraging the resources of national governments and partners/ building strategic alliances and partnerships
• Human Resources Management
• Delivering results-based programmes
• Technical Understanding of the areas of work
• People Management and Leadership
• Proficiency in current office and multimedia software applications

Compensation and Benefits: This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.

How to Apply:

All interested applicants who wish to join the United Nations Population Fund (UNFPA) in the aforementioned capacity are encouraged to click on the link below and follow the application instructions after reviewing the job details.

Click Here

Deadline: 1^st September 2022

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